EVENTS MANAGEMENT Flashcards
can be described as publicly assembly for the purpose of celebration, education, marketing or reunion. It can be classified based on the basis of their type, size, and its context.
Event
What are the 5W?
Why
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is responsible for overseeing the entire event from planning to execution. This role involves coordinating with various departments, ensuring the event aligns with the client’s vision, managing budgets, timelines, and resolving any issues that arise. They often act as the primary point of contact for clients and stakeholders.
The Event Manager
supports the Event Manager by handling specific tasks such as scheduling, handling paperworks and forms, and managing event logistics. They assist in the planning and execution phases and may take on more responsibility as needed, especially during peak periods.
The Assistant Event Manager
manages the financial aspects of the event, including budgeting, accounting, and financial reporting. They track expenses, process payments, and ensure that the event stays within budget. They also handle financial negotiations with vendors and sponsors.
The Finance Manager
reviews and assesses the financial records and processes related to the event. Their role is to ensure that all financial transactions are accurate and compliant with accounting standards. They may also provide recommendations for improving financial practices
The Auditor
is responsible for securing and managing sponsorships for the event. This includes identifying potential sponsors, negotiating sponsorship deals, sending sponsorship letters using customized event email and ensuring that sponsors receive the agreed-upon benefits and recognition during the event.
The Sponsorship Manager
oversees the creation of visual materials for the event, such as brochures, banners, and digital assets. They ensure that all design elements align with the event’s branding and messaging, and they work closely with the marketing team to produce visually appealing and effective promotional materials. GDM also create the magazine documentation of the event.
The Graphic Design Manager
handles all online and digital aspects of the event. This includes managing social media accounts, email campaigns, event websites, and digital ticketing. They focus on leveraging digital tools and platforms to promote the event and engage with attendees.
The Digital Manager
develops and implements strategies to promote the event. This involves creating marketing plans, managing advertising campaigns, and coordinating with media outlets. They work to maximize attendance and enhance the event’s visibility and appeal.
The Marketing Manager
oversees the registration process for attendees. This includes managing online registration systems, processing registrations, handling inquiries, creates and ensures that there is an evaluation report after the event and ensuring a smooth check-in process at the event. They ensure that all attendee information is accurately collected and maintained
The Registration Manager
handles all technical aspects of the event, including audio-visual equipment, lighting, and technical support. They ensure that all technical systems are set up and functioning properly, and they troubleshoot any technical issues that may arise during the event.
The Technical Manager
coordinates the logistics of the event, including transportation, accommodation, and venue setup. They ensure that all logistical elements are in place and functioning smoothly, and they manage the movement of goods and people related to the event.
The Logistic Manager
is responsible for maintaining records and documentation related to the event. This includes preparing reports, taking minutes during meetings, and ensuring that all important documents are organized and accessible. Documentation manager also prepare the narrative report of the event.
The Documentation Manager
develops and manages the event’s schedule and content. They work on the agenda, coordinate with speakers and performers, and ensure that all program elements are aligned with the event’s goals. They also handle the timing and flow of the event.
The Program Manager
