Epme 7 Flashcards
What is placed centered two lines below the last paragraph to indicate the end of the memorandum?
Place the # symbol centered two lines below the last paragraph to indicate the end of the memorandum
When are “thru” lines used on a memo?
External to command/unit-
Use a THRU line when one or more offices or units outside your own must see a memo before it reaches the addressee
Internal to command/unit-
THRU line may be used when writing an internal command memo requiring chain of command visibility
What is used to comment on a memorandum in routing?
An endorsement
Every memorandum must include_____?
A DATE
Must be hand stamped or typed in
Where does the signing official place his/her signature on a memorandum?
Sign on the “from” line
Where is the SSIC placed on the memorandum?
Right hand top corner above the date I first page and subsequent pages
What is the primary means of formalized correspondence to communicate both within the coast guard and within the framework of the federal government?
The Coast Guard Memorandum
When writing an internal command memo requiring command visibility a _____may be used?
“THRU” line my be used
Where can the precise title and staff symbol to include on a memorandum be found?
Standard Distribution List
Comdtnote 5605
Where is information on routing a memorandum found?
The CG Correspondence manual
What is parking lot within the context of meeting facilitation?
Is a place where issues that are important but not relevant to the topic at hand can be parked out of the congestion of the discussion
What is another form of parking lot or board?
Issues, decisions, and actions record
What is a common team member role assigned during a meeting?
Time keeper
Scribe
Recorder
Co-facilitator
Participant
Subject matter expert
Which step in meeting facilitation involves describing how the meeting will be run and how decisions will be made?
Plan
What is a responsibility of a participant in a meeting?
Gives input, ideals, opinions
Listens to others
Clarifies
Uses good team process skills
What is a responsibility of a timekeeper in a meeting?
Keeps track of time
Notifies group when allocated times are up
During a meeting who is required to stay out of the content of the discussion?
Scribe
How many types of meeting evaluation processes are there?
4
Round Robin
Consensus discussions
Plus/delta
Meeting surveys
What type of meeting evaluation process involves making a chart?
Plus/delta
Action plans should be broken down into manageable chunks that require less than how many hours to complete?
80
When should items in the parking lot be discussed?
End of the session
Consensus discussions are part of what step in meeting facilitation?
Evaluate the meeting step
The round robin process is part of what step in the meeting facilitation?
Evaluate the meeting step
Which step of the meeting facilitation are the ground rules established?
The plan step
Time spent planning your meeting will ensue what?
The outcome
There are ____items to include on a meeting agenda?
10
How many days does a supervisor have to counsel an active duty evacuee after the end of the evaluation report period ending date?
21
How many days does a supervisor have to counsel a reservist evaluate after the end of the evaluation report period ending date?
45
Within the aaEES each competency is defined in terms of _______, _____, _____ performance standards?
Low
Medium
High
Who is responsible for timely processing of an EER so that it may be reviewed by an evacuee no latter than 30 days following the report period?
Approving official
For first time members reporting to a new duty station, supervisors conduct the first formal IDP review and counseling session within ______ days of reporting?
30
An IDP is mandatory for?
First time CG members, enlisted or officer
First term means- first four year in the CG
The IDP shall be introduced and discussed by the supervisor no later than how many days after the reporting date?
30 days
When meeting with a service member during the IDP process, what is the mentors primary Objective?
Reflect on there potential, set goals and explore career options
How well the supervisor clearly communicates the members past performance and methods in which to improve are primary to?
Ensuring future success
An IDP is in part a means to
Personally tailored action plan that the supervisor and individual use to identify short and long term personal and career goals
Creation of short/long term professional and personal goals together using the IDP ensures that they are ______.
Outlines the training and developmental experts to achieve those goals for the benefit of the individual, unit, and CG. Within a specified time frame.
Supervisors have which of the following responsibilities in relation to IDP?
Become familiar with the process
Provide support and resources to help achieve the members goals
Know the units short/long term goals
Act as a coach/mentor
Requests for exceptions to policy for awards will be prepared in?
Memorandum format with supporting focus and forwarded through the chain of command to CG PSC-PSD-ma
Where can you look to find examples in writing a citation for a member?
Comdtinst M1650.25e.
Coast guard military metals and awards manual
The individual citation for the meritorious service medal and below (not including the LOC) will be prepared in?
Landscape orientation on the award stationery
Sexual assault is defined as __________ characterized by use of force, threats, intimidation, abuse of authority , or when the victim does not or cannot consent.
Intentional Sexual Contact
Discussions of individual personal finances with the PFMP are __________?
Confidential
It is coast guard policy to ____________ tobacco products?
Discourage the use of all forms
The entire coast guard nicotine use policy can be found in _______________?
Chapter 3 of the coast guard health promotion manual M6200.1E
What is a fact about quitting smoking found at the work-life Tobacco cessation program site?
24hrs your lungs will start to clear out mucous
48hrs your sense of smell and taste will improve
72hrs you can breathe easier and have more energy
12 weeks, coughing, breathing and wheezing problems will improve
1 year. Your risk of heart disease is reduced by 50%
10-15 years your risk of cancer is similar to that of someone who never smoked
Scholarship and school liaison programs with in the office of work life are located under which drop down tab?
Family support
What type of facility provides, on a regularly scheduled basis, developmentally appropriate programs designed to foster social, emotional, physical, creative, and intellectual growth to groups of children from age 6 to kindergarten that are federally licensed and nationally accredited?
Military child development centers
What is the objective of work life subsistence program?
To provide policy and support to over 1,200 culinary specialists
How can you access tobacco cessation resources available through EPA?
Go to the office of work life programs, search tobacco cessation resources and click on link
What are members of the substance abuse prevention team called?
Substance abuse prevention specialist
Which resource should you refer a member from another branch of the military serving in the Coast Guard to if they have a family member who may be at risk of suicide.
Office of work life- suicide prevention program
Military treatment facility locator
National hope line network
National suicide prevention lifeline
Who can offer unit wide tobacco cessation education and training upon request?
Health promotion manager
What acronym should you use to respond to a member who is contemplating suicide?
ACE
Ask
Care
Escort
If your roommate confides that he or she has been sexually assaulted, what should you do?
Ensure the victim receives information about support options, including how to make a report of sexual assault or where to seek medical help
Help member to understand the options for a unrestricted and restricted reports
When can you make an unrestricted report of sexual assault?
Anytime
What information can be found at the SAPRR program site?
Everything to do with sexual assault
Reporting
CG policy
The health promotion program encourages members to utilize tobacco cessation services available at what web site?
Www.ucanquit2.org
What is the telephone number for the SAPS duty line
757-628-4329
What is the national suicide prevention lifeline number?
1-800-273-TALK
What is the purpose of the critical incident stress response program?
Help individuals exposed to critical incidents to identify and cope with their responses to these events
What is the purpose of the sea legs, found at the work life site?
To help support a smooth transition into military life. For the member, family, and friends
Where can you find information on the command appointed representative who serves as a vital link between the coast guard commands and families?
Ombudsman program
Which work life program site offers a link to download parental leave policy flyers?
Family support link, then go to parent resources
Which work life program offers telephonic assistance for financial and legal concerns?
CG support
Which office of work life program site allows you to download the ACE card?
Suicide Prevention
Which office of work life program site offers information on psychological first aid?
Critical/incident stress management
The unit health promotion resources site provides a link to which directive, which includes physical fitness responsibilities for all CG active duty and reserve personnel?
M6200.1E
Which health, safety, and work life staff has overall objective to support the well being of active duty, reserve and civilian employees and family members?
Headquarters program manager staff within the health, safety and work life directorate , reporting to the assistant commandant for Human Resources
At which office of work life program site can you find a list of EAPCs?
Critical incident stress response program
Which office of work life program can you refer members to who are seeking a business opportunity for their spouse by providing child care in a home environment?
Family child care
HSWL. Regional practice office
Which office of work life program site offers the CG nutrition video series by LCDR Trocchio?
Health promotion resources/Personnel Wellness
Where can you print the two page document from the work life programs, personal financial management program to provide financial counseling resources?
Personal financial management program fact sheet
A friend asks you for help in reporting a sexual assault.
How can you find answers about how ALCOAST 292 changed reporting requirements?
Go to office of work life home page
Use tab- sexual assault prevention response and recovery program
Then click on ALCOAST 292 updates
When would a reserve member be eligible for substance abuse screening?
Anytime
What information can you provide to members requesting information about self referrals and seeking treatment for substance abuse?
Self referral for a drug abuse could result in a drug incident.
Self referral for alcohol related issues is not to be punitive
A self referral that results in a diagnosis could result into a administrative action if treatment is required, member might be required to to do treatment
What would you be able to provide to members who ask what work life resources are available for spouses?
Give them CG supports website and phone number
What would be the minimum number of Victim Advocates assigned to a unit with 250 members?
3
Commands with 50 or more members are required to have 2 at least 2 VAs
An additional VAs is required for ever 200 members
How can you view information for NRT provided to tri are beneficiaries?
Freedomquiteline.org
Which office of work life program can you refer members to in order to assist them to stop smoking cigarettes?
Health promotion resources,
Then click on tobacco cessation
Where can you access a comprehensive list of recovery assistance resources for sexual assault survivors?
Office of work life
Sexual assault prevention response and recovery program
Then click on Recovery Assistant
Where can you refer members for information about child care?
Office of work life
Under child care tab
What program can you refer members to improve communications between the command and Coast Guard family members?
Ombudsman program
Which work life program is responsible for ensuring that necessary financial information and resources are available to CG personnel and their family?
Personal financial management program
Which mobile app can find a unit Ombudsman using the Ombudsman Locator feature?
HSWL mobile app
You can download a PDF version to provide members with the SAPRR programs “ how do I report a sexual assault” from what source?
Office of work life
Sexual assault prevention and response program tab
The. Go to how do I report a sexual assault
Where can you refer members for information about the CG support programs and their members and their families, using a mobile app?
HSWL mobile app
