Element 5 Flashcards
Give a definition of “Active Monitoring”?
Active Monitoring is about checking to ensure that standards are met and that the workplace is safe and free of health risks before any untoward event takes place.
Identify typical topic headings that might be included in a generic inspection checklist?
Fire safety. Housekeeping. Environment issues. Traffic routes. Chemical safety. Machinery safety. Electrical safety. Welfare facilities.
What are the principle methods of “Reactive Monitoring”?
Learn lessons from one individual event.
Learn lessons from data.
Identify ways of “Actively Monitoring” health and safety performance?
- Performance standards.
- Systematic inspections.
- Safety inspections.
- Safety sampling.
- Safety surveys.
- Safety tours.
Give a definition of Auditing?
Auditing is the systematic, objective, critical evaluation of an organisations health and safety management system.
Outline the Audit process?
PRE-AUDIT PREPARATIONS - Date/Time of the audit. - The scope of the audit. - The area and extent of the audit. - Who will be required. - Information gathering. DURING THE AUDIT - Reference to paperwork. - Interviews. - Direct observation. AT THE END OF THE AUDIT - Provide verbal feedback. - Provide a written report for management. - Followed up with action for non conformances. - Further visit.
Identify the typical information that would be examined during an audit?
Health & Safety policy. Risk Assessments. Training records. Minutes of safety committee meetings. Maintenance records. Accident investigation reports. Emergency arrangements. Inspection reports.
Give advantages of External Audits?
Independent of any internal influence.
Fresh pair of eyes.
May have wider experience of different types of workplace.
Recommendations often carry more weight.
Give disadvantages of External audits?
Expensive.
Time consuming.
May not understand the business, so make impractical suggestions.
May intimidate workers, so get incomplete evidence.
Outline the typical contents of a near-miss report form?
- Name of person making the report.
- Date and time of near-miss.
- Location of the near-miss.
- Details of the near-miss.
- Description of event(s) causing the near-miss.
- Details of any loss or damage caused.
- Immediate causes.
- Root causes.
- Actions to prevent recurrence.
Give the disadvantages of Internal audits?
Auditors may not notice certain issues.
Auditors may not have good knowledge of industry or legal standards.
Auditors may not possess auditing skills so may need training.
Auditors are not independent so may be subject to internal influence.
Give advantages of Internal audits?
Less expensive.
Auditors already know the business, so know what can realistically be achieved.
Improves ownership of issues found.
Builds competence internally.
Outline some basic principles and procedures that can be used when investigating an accident/incident?
- Gather factual information about the event.
- Analyse the information and draw conclusions about the immediate and root causes.
- Identify suitable control measures.
- Plan remedial actions.
Do not forget:
SAFETY OF THE SCENE
CASUALTY CARE
Explain good witness interview technique?
- Hold the interview in a quiet room or area free from distractions.
- Introduce yourself and establish a rapport.
- Explain the purpose of the interview (no blame).
- Use open questions (why, what, how, where, who, why).
- Keep an open mind.
- Take notes.
- Obtain a statement and get a signature.
- Thank the witness for their help.
Identify Performance Indicators, which are good sources of information in the review process?
- Accident and incident data.
- Inspections.
- Absence and sickness data.
- Safety surveys, tours and sampling.
- Audit reports.
- Achievement of objectives.
- Enforcement action.
- Previous management reviews.
- Other sources (complaints from workers, quality assurance reports, change in legal standards or best practice).
