Element 2: How Health and Safety Management Systems Work and What They Look Like Flashcards
When should an organisation review it’s Health & Safety policy?
Changes to key personnel (CEO/MD)
Changes to the management structure
A management takeover
Changes to the type of work that the organisation does
Recommendation in a safety audit
Request from a third party (insurance company or client)
What are the key features of a Companies Health & Safety policy?
Statement of intent – a short section outlining the commitment of the organisation to health and safety aims and objectives. (What we aim to do.)
Organisational roles and responsibilities – for health and safety. (Who’s going to do it.)
Arrangements – the arrangements in place for managing health and safety and achieving the goals of the organisation as set out in the statement of intent. (How we intend doing it.)
What does Regulation 5 of the MHSWA 1999 require?
It requires an employer to MAKE ARRANGEMENTS for the EFFECTIVE PLANNING, ORGANISATION CONTROL, MONITORING & REVIEW of the preventive and protective measures.
These arrangements must be recorded where the employer has 5 or more employees.
Summarise the revised HSG65 Health and Safety Management System?
Plan – planning and policy.
Do – risk profiling, organising and implementation of plans.
Check – investigating accidents/near misses and measuring performance.
Act – reviewing performance and learning lessons.
What MUST the General Statement of Intent contain, in a written Health & Safety policy?
The signature of the person at the top of the organisation (CEO/MD).
Dated - This will indicate the statements currency & when it should be reviewed.
On a companies written a Health & Safety policy, what objectives could the Statement of Intent contain?
Meeting legal obligations.
Provision of a safe workplace, safe equipment, safe systems of work, information, instruction, training and supervision.
Risk Assessment of all relevant workplace activities.
Performance monitoring
Provision of adequate resources such as expert health and safety advice.
Effective communication and consultation with workers.
In a written Health & Safety policy, the ARRANGEMENTS section deals with how an organisation will achieve it’s aims. Name some of these methods.
Carry out Risk Assessments.
Identify & supply Health & Safety information, instruction and training.
Accident and near miss reporting, recording and investigation.
Consultation with workers on Health & Safety matters.
Develop safe systems of work and permit to work systems to control hazards.
Details of specific hazards to the organisation (lone working or hazardous substances).
Welfare & First Aid provision.
Housekeeping.
Fire Safety and prevention.
Emergency procedures.
Communication of a Health & Safety matters, including hazards and control measures.
Give examples of specific risks and problems within an organisation, that may need detailed ARRANGEMENTS?
Lone working Noise-exposure control Vibration-exposure control Control of exposure to toxic materials Control of Contractors and Visitors Control of transport risks Waste disposal
Why is it a necessity to have a written Health & Safety policy?
Because it is a legal requirement
Identify the elements of the safety management system outlined in ISO:45001 Occupational health and safety management systems
Context of the organisation (framework). Leadership and worker participation (framework). Planning (plan). Support (do). Operation (do). Performance evaluation (check). Improvement (act).
Identify the circumstances when an employer would be exempt from the requirement to provide a written statement of health and safety policy
The exception to the requirement to provide a written statement of health and safety policy is when the employer employs fewer than five people.
Explain why the health and safety policy of two organisations, both undertaking similar work, might be different
The health and safety policies may be different because the policy is a reflection of the particular circumstances of each organisation. So any variations in size, nature and organisation of operations, etc. will mean that the health and safety policies will also vary. It may also be the case that senior managers may have very different visions for the future health and safety performance of their organisations.
Identify which health and safety responsibilities all workers have
All workers have the responsibility to act responsibly and safely at all times, do all they can to prevent injury to themselves and to others (such as fellow workers, visitors and members of the public), and co-operate with their employer.
What does a health and safety organisation chart show?
A safety organisation chart shows the hierarchy of roles and responsibilities for health and safety, and the lines of accountability between them. It should show the position of health and safety practitioners and other competent people who advise the organisation. It should also show any committees or staff forums with a health and safety remit.
