duties of the chairperson

Question 1

duties before a meeting

Answer 1

• make sure the meeting is set up and run according to the rules of the organisation
• make sure that they are completely familiar with the organisations Standing Orders (rules of running a meeting) in case there is a dispute about procedure
• must liaise with admin assistant to ensure the previous minutes are a correct record

Question 2

duties during a meeting

Answer 2

• start the meeting punctually
• sign the previous minutes as a correct record once all members of the committee present at the meeting have agreed
• work consistently through the agenda clearly explaining the item being discussed
• ensure that everyone has the opportunity to speak and that discussion is kept to the point
• decide when the discussion has gone on long enough and sum up conclusions in an unbiased manner
• close or adjourn meeting formally

Question 3

duties after meeting

Answer 3

• make decisions, in consultation with admin assistant, between meetings and act on behalf of committee
• take any appropriate follow-up action required, as agreed
• liaise with admin assistant regarding preparation of draft of the minutes and next agenda