DON Correspondence Manual

Question 1

Where would you find information about Navy Correspondence?

Answer 1

SECNAV Manual M-5216.5

Question 2

What type of letter should one use to correspond officially within or outside the DoD?

Answer 2

standard letter format

Question 3

To whom should you address correspondence in the To: line?

Answer 3

To the activity head, with person’s title. Avoid using the name of an individual.

Question 4

When should you use a Via: line in a standard letter?

Answer 4

When one or more activities outside of your activity should review a letter before it reaches the action addressee.

Question 5

When should you use a business letter for correspondence?

Answer 5

When you correspond with agencies, businesses or individuals outside the DoD who are unfamiliar with the standard letter. It may also be used within the DoD when the occasion calls for a personal approach

Question 6

Where are page numbers located on a business letter?

Answer 6

Center page numbers 1/2 inch from the bottom edge, starting with the number 2