Documents in Banqueting

Question 1

Fuction Sheet

Answer 1

1. Name of the customer and the event
2. Number of the updated version
3. Schedule with the location and number of people
4. food and drinks which will be served
5. set-up information and billing

Question 2

Delivery order form

Answer 2

• sheet given at the same time of the delivery of the merchandise.
• document is kept until the return of extra merchandise and billing
  1. delivery date and name of the event
  2. name of the item
  3. number of full bottles returned to the cellar
  4. number of bottles sold - number of empty and opened bottles (quantity delivered - quantity returned to the cellar)
  5. initials in order to be identifiable

Question 3

drinks return procedure

Answer 3

• keep in with the function sheet as soon as take the drinks out of the fridge -> billing purposes
• full and empty bottles be returned for the checking procedure

Question 4

Equipment order form

Answer 4

• allows banqueting team to order extra material from the main stock for bigger events
• avoid “coulage”

Question 5

linen order form

Answer 5

• ordering the linen from the laundry for the banqueting stock
• important to count the dirty linens to control that nothing disappeared
  1. Date
  2. Linnen
  3. Size
  4. Stock
  5. Order
  6. Received
  Delivery

Question 6

Delivery Order Form (Use and Procedure)

Answer 6

• Use: control at the delivery, return non-consumed bottles
• Why: limit “coulage”, control of billing (Both side)
• Procedure:
  + give back unconsumed bottle
  + received quantity - quantity given back = quantity sold
  + quantity sold = empty bottles

Question 7

Laundry order (u&p)

Answer 7

• Why:
  + allows a contl on quantity given to the laundry.
  + avoid coulage/ overbilling
• when and where:
  + linen procedure is done everyday or every 2 days according to the needs
  + banquet storage -> laundry

Question 8

Equipment order

Answer 8

- Why:
\+ order xtra equipment for a big event
\+ not enough stock in banquet sdtorage
\+ give back the correct number
\+ control "coulage"
- when and where:
\+ document to be given to the person in charge of equipment (stewarding)
\+ few days before the event

Question 9

Operational Document

Answer 9

• The function sheet or BEO
• Created by event manager/ sales manager
• Under supervision of sales department
• Recipient: each manager of department/ everyone.

Question 10

List of equipment

Answer 10

• allows to prepare an event without forgetting anything

- including floor protection, service linen, extension cables