Documentation

Question 1

When should you start documenting a new hired employee?

Answer 1

Once START the PROCESS of hiring them

Question 2

What should you do with resumes at the start of hiring?

Answer 2

keep the resumes and interview notes for at least one year in case those who didnt get hired claim that you discriminated them, suggestion: keep for 5 years

Question 3

What are the 4 documents you should keep and be separated?

Answer 3

1. drug test or background check
2. I-9 forms (verify the identity and employment authorization of those hired for employment in the United States)
3. payroll documents
4. personnel information: hiring documents such as resume, applications, transcript

Question 4

What is a I-9 form?

Answer 4

verify the identity and employment authorization of those hired for employment in the United States

Question 5

What is included in a personnel information for documentation?

Answer 5

Hiring documents: resume, applications, transcript

Job offers, promotion, demotions, compensation and training

Performance (good and bad) , terminations

Question 6

Who should be documenting? and where do they keep the documents?

Answer 6

You alongside supervisors and managers

They should send an email or keep a file on their computer when they talk to an employee about performance

Question 7

What should be written in a performance (personnel) document?

Answer 7

Specific instead of vague
Record Conversations
e.g. Judy did not finish the report on time that was due June 10. She turned it in June 30th

VS

Judy submitted work late

Question 8

Who should you go to when you are confused about what to document?

Answer 8

Your employment Law Attorney.

Can use online resources too at SHRM.org or search up your states required documentation