Document Control Page. 117

Question 1

Who will utilize ILS-S Manage Document Control Record (DCR) capability to manage delinquent documents (DDL) ?

Answer 1

Document Control Personnel

Question 2

How long can ILS-S store scanned images associated with the DCR?

Answer 2

Ten (10) years

Question 3

These are filed according to the organization and ascending document number to match the document control record sequence and Julian date/serial number sequence

Answer 3

Source Documents

Question 4

What will the document control perform?

Answer 4

Quality Control Checks

Question 5

Name the TRICs Materiel Management Activities will retain source documents for 75 months

Answer 5

ISU, MSI, DOR, SHP, AXA, BSU, FCH, and FCU

Question 6

TRUE OR FALSE

All individuals can sign for classified items.

Answer 6

FALSE

Only individuals identified on the classified authorization listing can sign for classified items,

Question 7

Name the categories Document control will match the handwritten manual accounting documents

Answer 7

1. Due-out Release (DOR) documents
2. Turn-In documents
3. receipts
4. Shipments
5. Condemned Radioactive Transfers
6. MRSP/MSK Transfer

Question 8

Only individuals identified as equipment custodians are authorized to sign for equipment items using what?

Answer 8

ERRCD “ND” and “NF”

Question 9

After the documents are validated and the required quality control checks are performed, the document is __________________________

Answer 9

`Digitally stored in ILS-S

Question 10

When does a document become a delinquent for on-base organizations?

Answer 10

On base 6th Calendar day

Question 11

When does a document become a delinquent for off-base organizations?

Answer 11

Off base 11th Calendar day

Question 12

Materiel Management Activities will retain source documents with TRICs for how long?

Answer 12

75 months (6 years and 3 months)