DM3: IS Project Governance and Management Flashcards
type of project management organizational structure where the project manager has only a staff function without formal management authority. Work is broken down amongst departments and the PM is allowed to steer the project.
functional-structured organization
type of project management organizational structure where the project manager has formal authority over those taking part in the project, including budgets, schedule, and team.
project-structured organization
type of project management organizational structure where the project authority is shared between PM and department heads
matrix-structured project organization
What is the purpose of the project steering committee?
provide overall direction and ensures appropriate representation of the major stakeholders in the project’s outcome.
What person or group is responsible for all deliverables, costs, and schedules of a project?
project steering committee
Who should be included in a project steering committee?
Senior representative from each business area with impact, in addition to the project manager
In project management, who is responsible for reviewing project progress regularly, advising the project and making decisions, and taking corrective action on escalated issues?
project steering committee
Who is responsible for providing funding for a project and working with project managers for measuring project success?
project sponsor
Who is typically elected as a project sponsor?
Senior manager of the primary business unit the project is supporting
In project management, who provides day-to-day management and leadership of a project?
project manager
In project management, who is considered subject matter experts?
user project team
In project management, who provides technical support for hardware/software environments and provides assurance that systems are compatible?
systems development management
In project management, who completes tasks in development and communicates with users to involve them in development processes?
systems development project team
In project management, who ensures that systems controls and processes are in place to provide effective level of protection in relation to corporate security policies?
security officer (or team)
What are the three key elements of project management?
deliverables, duration, and budget
What is considered when developing a project budget?
the resources required to carry out the project, which is fee/costs multiplied by the amount of each resource
What is the name given to all the projects being carried out in an organization at any given time?
Portfolio management
What is the name given to projects that are closely linked together through common strategies, objectives, and schedules?
Programs management
The objectives of _______________ are to optimize the results of a project portfolio, prioritizing and scheduling projects, coordinating resources, and transferring knowledge throughout projects.
portfolio management
This system includes project data, such as project owner, schedules, objectives, project type, status, and cost and is used generate reports for project portfolios.
Project portfolio database
what are the three types of project initations?
one on one meetings, kick-off meetings, project start workshop
An __________ is used to define project objectives by representing individual components of the solutions and their relationships with each other
object breakdown structure (OBS)
Performed after an object breakdown structure, this process is designed to structure all the tasks that are necessary to build OBS; it represents the project in terms of manageable and controllable units of work
work breakdown structure (WBS)
Which is process-oriented?
- work breakdown structure (WBS)
- object breakdown structure (OBS)
WBS
This type of cost estimation is used for IS projects and uses estimates from prior projects and is the quickest estimation.
analogous estimating
This type of cost estimation is used for IS projects where a project manager uses past data and leverages statistical data (resources, costs, technology, etc.) to develop an estimate
parametric estimating
This type of cost estimation is used for IS projects where activity costs are estimated at the greatest detail and then all costs are combined to get an estimate. This is the most time-consuming approach.
bottom-up estimating
This type of cost estimation is used for IS projects where an extrapolation of actual costs is used on similar systems
actual costs “estimating”
A ________________ is a multiple-point technique used for estimating size and complexity in developing large business applications (e.g., inputs, outputs, files, queries)
function point analysis (FPA)
What is the sequence of activities that produces the longest path through a project but also the shortest possible completion time
critical path
What amount of slack time do activities on the critical path have?
zero slack time
What process is required in project management to consider the total business benefits and costs throughout the life a new system?
project benefits realization
What are the four stages of project management, or part of the PM life cycle?
initiating, planning, executing, closing
What is the project management technique for defining and deploying software deliverables within a relatively short and fixed period of time with a predetermined specific resources, specifically where there is a need to balance quality and schedule.
timebox management
In project management, what is used to accomplish prototyping or rapid application development in which key features are delivered in a short time?
timebox management
What is the major advantage of timebox management?
prevents project cost overruns and delays
