DM Questions Flashcards
What is your understanding of the term Confidentiality?
Where information is provided but is subject to confidence and not shared without permission.
What is your understanding of the term Meta Data and why is this important?
Meta Data is information about a specific piece of data e.g. author, file name, size date. Ensure that this Meta Data is afforded the same level of care as all confidential data.
What is your understanding of Intellectual Property and Copyright?
The right to control the use and ownership of original works. Work generally created by an employee usually belongs to their employer unless copyrights are put in place. It is common within construction for a client to be granted license for use and reproduction of copyright material which should be clearly defined. This could be the right to use a particular design by a subcontracting specialist who retains control of the original copyright.
What is the Freedom of Information Act 2005?
UK legislation that controls the access to official information. Permits the public right of access to information held by public authorities. Covers all information held and not just information since the act came into effect.
What are the benefits of cloud-based storage systems?
Information is backed up securely on encrypted servers. Accessibility can be managed via online settings. Cloud systems are often cheaper than the costs of physically storing and managing files. Multiple users can access the same documents. Documents and folder systems can be synchronized.
What is the meaning of a non-disclosure agreement?
Non-disclosure agreements are used to protect against the disclosure or sharing of any confidential data. Prior to the confidential data being shared with a recipient, clients will typically request that the recipient signs up to an NDA. They are often used when confidential, sensitive, innovative or intellectual property information is being shared to prevent this information being used by competitors.
If two separate departments within your firm were working for two rival companies how would you ensure client sensitive data was managed?
I would make the client aware of the risks involved and check their understanding of the conflict of interest. I would ensure a letter of instruction to continue was obtained from the client. Exclusivity of staff would be arranged. The use of non-disclosure agreements would be considered. Separate working locations from each of the teams would need to be put in place. Secure document and data storage would be arranged to be used exclusively for the separate teams.
What is the Data Protection Act 2018?
The act replaces previous 1998 legislation and manages how personal data is processed by organisations and the government. It is the UK legislation for the implementation of the EU General Data Protection Regulations (GDPR).
What are the key Principles of the Data Protection Act 2018?
The act ensures that data is:-
Used fairly, lawfully and transparently,
Used in a way that is adequate,
relevant and limited to only the purpose it is intended,
Is retained for no longer than is necessary,
Processed securely including the protection against unlawful use, loss or destruction.
What are a person’s rights under the Data Protection Act?
Right to; informed about how their information is being shared, access their data, incorrect info updated, data erased, stop or restrict processing of their data, right of portability, object to use.
Who are the key persons outlined within GDPR?
Controller - Person or entity that determines the purpose and means of the data.
Processor - Processing data on behalf of the controller.
Data protection officer - Leadership role required by EU GDPR. Responsible for data protection approach, strategy and implantation.
What are the 8 individual rights under GDPR?
The right to;
- be informed,
- of access,
- of rectification,
- to erasure,
- to restrict processing,
- to data portability,
- to object,
- Rights of automated decision making and profiling.
What different sources of information do you use in your day-to-day surveying?
RICS professional standards and practice information, contract documentation, valuation data.
What is BIM?
Building Information Modelling - process of creating and managing information for a built asset. Based on an intelligent model and enabled by a cloud platform, BIM integrates structured, multi-disciplinary data to produce a digital representation of an asset across its lifecycle, from planning and design to construction and operations.
Where is BIM required to be used?
Central government projects.
