Development / Project Briefs Flashcards
Why is it important to have a project brief agreed from the outset?
To shape the project, and to identify its vision and outputs
Ideally, this information will be provided completely and concisely by the client. However, a project manager should ensure that the appropriate information is drawn out from the client and is effective and detailed enough to inform the project.
What could the potential impact be to a project if a stakeholder is omitted?
Reduced satisfaction, increased conflict, decreased support, damaged relationships, and impaired performance potential repercussions for not meeting the correct compliance
How might a development brief differ from a project brief?
The purpose of development briefs are to stimulate interest in projects, whilst project briefs influence the form that a desired project might take
What are terms of engagement
A written record of the agreement between the client and the firm, in order to avoid doubt and confusion
What is a business case
Information necessary to enable approval & authorisation when assessing a project proposal in order to reach a reasoned decision
What is your understanding of a stakeholder?
Any group or individual who can affect or is affected by a project/activity/risk.
What is a PEP?
Project execution plan.
Purpose is to detail and communicate the processes and procedures that will be used to deliver a project.
Typically, what information might be included within a PEP?
Project definition/objectives, project team, project scope, processes and procedures (and responsibilities) for different workstreams
At what stages of the project might a PEP be developed?
Stage 1 - and then reviewed at each stage thereafter.
Explain how the exposed services rule book was an interpretation of the brief?
Client requested exposed services as part of the design brief
Important that the practicalities of these were assessed before rolling out on a large scale
How did you undertake the benchmarking of installation to ensure it was compliant with the brief?
Reviewed consultant specifications
Brief subcontractor supervisors and operatives
Prepared a benchmark schedule in line with programme
Engaged with consultants and clients for on-site review and supported by EDMS paperwork
How did you ensure that the rule book you created was signed off formally?
I create the documentation
Internal review then uploaded onto project EDMS system
Client team review and provide comment/approval
How did you ensure that your supply chain complied with the rule book?
Quality hold points
Pauses for Quality
QA review
Workforce interaction and clarification
How was quality assessed?
Project quality plan
Quality audits
Upstream quality hold points and regular inspections (void closures, key milestones)
Why did you use an MDF template on the W&C project
Allowed visualisation of the ceiling system
Provided setting out information to a number of trades and enabled independent install
What were the particular difficulties with the specialist ceiling in order to meet the clients brief and requirements?
Coordination of specialist lighting track systems (long lead time), installation sequence, coordination of services above and maintenance accessibility, suspended ceiling curvature
On BT, why had the subcontractor installing the Unistrut not also created the mock up?
It was the same subcontractor company, but different operatives. It was clear that the operatives had not been briefed on the approved mock up. It was not possible to have the same team who installed the mock up to fulfill all Unistrut requirements on the project due to the scale and programme of the works.
What was your advice on the interface between the Unistrut and acoustic spray?
Unistrut had to be installed first
Unistrut then protected by masking tape
Acoustic spray follows
If acoustic spray was installed first then the rib deck would be covered, and the rib deck would need to be re-exposed to identify fixing points.
Were there any issues with the installation not meeting quality standards and brief? If so, how did you advise for these to be resolved?
Yes - this compounded with a potential programme issue too as the Unistrut completion was linked to the commencement of acoustic spraying.
I advised the subcontractor to review the benchmarked installation within the mock up area so they could visually understand and appreciate the brief.
