Data Management Flashcards
Can you tell me three principles of GDPR? How do you comply with GDPR in your role?
Data must be: Processed lawfully, fairly and transparent Collected for specified reason Adequate for purposes required Kept in form that permits identification Ensures security of personal data
When I used our tenants contact details, I ensure it is only used for matters in relation to the property holding and not for other matters such as marketing and etc.
Give me an example of how you process and handle confidential information.
When i recieve confidential information
When i recieve a rent review report: Read carefully Consider its recommendations Label correctly Save in correct folders Close the program Only send to authorized use.
Give me an example of how you ensure that data is kept securely.
I save files in their correct location
In our encrypted server files
I protect my password
Use anti virus
What do the Privacy and Electronic Communications Regulations 2003 apply to? What is copyright?
Recorded messages for marketing purposes without prior consent.
Copyright is applied to:
an original creation and not a duplication
Can it be transferred?
Yes through purchase and sale
What is the Freedom of Information Act 200?
Gives individual rights of access to info held by public bodies.
Can you tell me about the retention of files and the Limitation Act 1980? Give me an example of a property information tool.
Businesses have a responsibility to keep documents for at least 6 years.
Landmark, Horizon etc
Tell me about how you extract data from a source regularly used in your role. What are the limitations of primary/secondary data sources?
I download reports using the report feature on LM4
Primary - Limited by capacity and method of studies.
Secondary - Outdated or irrelevant
How do you validate information?
Cross checking with another source
What is the difference between a deed and a registered title? How do you source title information?
Deed - Transfer of title
Title - registered ownership of asset
Land registry
What are the differences between manual and electronic records? What is an index map?
Manual - Mores space, cost of processing
Electronic - Less space needed, less cost of processing
Index map - Information about land that has been registered with Land Reg
What does encryption mean? What is a firewall?
Encryption -Conceal data by converting to code
Fire wall - proetect system for unauthorized access
How can you protect electronic data from viruses? What does block chain mean?
By installing antivirus software
Block chain - decentralized, distributed, and oftentimes public, digital ledger
Which records are manually kept in your office and why? What is BIM and how can it be used?
Ask.
Building information management systems - Used for development projects.
Explain the growing use of AVMs in the industry. What AVMs are you aware of?
Automated valuation models (AVMs) are statistically based computer programs that provide a current estimate of market value for a specific property.
AVM - Rightmove and Zoopla
