Data Management Flashcards
How long can you keep data for?
6 years if signed underhand
12 years if signed as a deed
RICS recommends up to 15 years (limitation period for legal claims)
What types of data systems are there?
Project extranet
Software - Microsoft Teams
Online Storage - OneDrive, GoogleDrive, Dropbox
Hard Drives
What are the positives of a project extranet system?
Improves communication
24-hour access
Efficient
Secure
What are the negatives of a project extranet system?
Can be expensive
Requires maintenance
May require user training
What are pricing books?
Guides containing detailed cost information for various materials, labor, and construction elements
SPONS produced by AECOM
What is the difference between Data Protection Act 2018 and GDPR
GDPR is European legislation
Data Protection Act 2018 is UK legislation which incorporates data GDPR post-Brexit
What are the key persons outlined within GDPR?
Data Controller - how data is collected and used
Data Procesor - how data is processed (instructed by controller)
Data Subject - whom the personal data is about
Data Protection Officer - ensure protection of the data
What are the principles of GDPR?
- Lawfulness, fairness and transparency
- Purpose limitation
- Data minimisation
- Accuracy
- Storage limitation
- Integrity and confidentiality (security)
- Accountability
What are individual rights under GDPR?
- Informed
- Access
- Rectification / Edit
- Erase / Delete
- Restrict Processing
- Data Portability
- To object
- Automated decision making and profiling
Who enforces GDPR?
Information Commissioner’s Office
What is the Freedom of Information Act 2000?
Provides public access to infromation helf by public authorities
What should you consider before destroying a document?
Is the document a legal document?
Could the document be used in litigation?
Does the document relate to a live project?
Is a backup copy available?
How should commercially sensitive information be protected?
Have an NDA
Password protecred servers
What is an information barrier?
Physical / electronic seperation of individuals within a firm. Aims to protect confidential information
