Data Management Flashcards
(22 cards)
What is data management?
Data management is an administrative process that includes acquiring, validating, storing, protecting and processing data to ensure it is accessible, reliable and timeless to the user
What is the BCIS?
Building Cost Information Services (BCIS) is a service that provides leading cost information in the UK construction industry
What can you use BCIS for?
BCIS information can be used by clients, consultants, quantity surveyors, contractors and suppliers.
Benchmarking
Preparing construction budgets
Construction durations
Preparing cost plans
Obtaining indices for rebasing
Can you tell me a time when you have used BCIS?
Yes, when producing the estimate for Vauxhall Bridge Road, I used the construction duration calculation tool to calculate a reasonable allowance that could inform my inflation to be allowed for. (to the mid-point of construction)
What legislation are you aware of regarding data?
Data protection act (2018) – UK’s first implementation of EU’s GDPR
Freedom of Information Act (2000)
What does the data protection act state?
The data protection act controls how your personal information is used by organisations, businesses or the government
Gives individuals the right to access “personal data” that an organisation holds about them
What is “personal data”?
Information held by a company that relates to an individual
Can consist of: Contact info, banking info.
Are there any obligations which companies need to follow under the Data protection act?
An organisation that possesses personal data for business use is required to register as a data controller with the information commission.
A “data controller” is a company or individual that is responsible for the availability, integrity and security of personal information under the data protection act.
Can you give me some of the 7 principles of the data protection act?
Principle 1: Personal data must be processed fairly and lawfully
Principle 2: Personal data collected must be processed for limited purposes
Principle 4: Personal data collected must be accurate and up to date
Principle 5: Personal data must not be held for longer than is necessary
What is GDPR and what does it state?
General Data Protection Regulation (2018)
States how data processors must process personal data (within the EU) and the rights of people
How may GDPR still apply to businesses?
If you process the personal data of EU citizens or residents, or you offer goods or services to such people, then the GDPR applies to you even if you are not in the EU.
What roles are detailed under GDPR?
Data Controller - The person who determines the purpose for which, and in which way, personal data is processed.
Data Processor - Anyone who processes personal data on behalf of the data controller (excluding the data controllers’ employees) e.g. data analytics provider.
Data Subject - The person whose data it is
What are your rights under the Data Protection Act?
The right to find out what information the Government and other organisations store about you. There are six rights:
- The Right to be informed
- Rights of access
- Rights to rectification
- Right to erasure
- Right to restriction of processing
- Right to object processing
- Right to data portability
What is the freedom of information act (2000)?
The freedom of information act was fully implemented in 2005 and it requires public bodies to respond positively to requests for information from individuals or companies.
The act specifies that a public body must respond to a request for information within a specified time (usually 20 working days) and a request can come from an individual or company anywhere in the world.
How can the freedom of information act affect private companies?
The act affects private companies because information is held by a public body if:
It is held by the public body on behalf of another person or company (such as a private organisation)
It is held by another person such as a private organisation on behalf of a public body
What is confidentiality?
Confidentiality is the principle and practice of keeping sensitive information private unless the owner or guardian of the data gives explicit consent for it to be shared with another party
What is a non-disclosure agreement? (NDA)
These documents are signed and agreed before confidential information is shared.
A legal contract which sets out how information can be shared
What is copyright?
Copyright is the right to control the use of original works and automatically comes into existence upon creation of the work in question.
What data management accreditation does your company have?
ISO9001 – Quality Management
The ISO9001 Quality Management system will help an organisation streamline its processes, reduce errors and free up valuable management time and improve internal communications.
What are the benefits of using ISO9001?
Increased efficiency
Lower the overall waste of recourses, money and time
Better customer satisfaction & retention
Improves record keeping
Improves internal communication
Often required / requested for bidding opportunities
Can you name three ISO9001 measures that are currently implemented by your organisation?
Quality assurance – documents are checked internally by another team member before being issued externally
Project documentation is filed in project specific folders on the company server
Payment notices are checked, stamped and filed by a senior member of the team, before they are issued to contractors.
