Data Management Flashcards
1
Q
How long do you need to keep data for
A
- 6 years if contract is under hand
- 12 years if a contract is signed as a deed
- RICS recommends 15 years as this is the limitation period for most claims
2
Q
What are some sources of pricing data available
A
- BCIS
- SPONS
- Benchmarking
- In-house records and databases
3
Q
What is BCIS
A
- Building Cost Information Services
- Provides cost date for the UK construction Industry
- Part of the RICS
- Data fed into BCIS by RICS regulated firms
4
Q
What is the data protection act
A
- It controls how peoples data is handled and stored by business and the government
5
Q
What is GDPR
A
- EU regulation on data protection and privacy, including the transfer and storage of personal date
- Created to provide consistent regulation between European companies on how data is handled and greater protection of personal data rights for individuals
- fines and penalties are in place if it is breached.
6
Q
Who are the key persons identified in GDPR
A
- Data Controller: Decides what information to collect and how it will be used
- Data Collector: This person is responsible for collecting and processing the data
- Data Subject: Whose data is being collected
- Data Protection officer: person appointed to guarantee compliance
7
Q
Who enforces GDPR
A
- Data protection officers should enforce GDPR in the first instance
- Externally GDPR is enforced by the information Commissioners office
8
Q
What is the freedom information act
A
Provides public access to information held by public authorities either by;
- Requiring public authorities to publish certain information
- allowing members of the public to request information
9
Q
What is an information barrier
A
A physical or electronic separation of individual within the same firm with the aim to protect confidential information
10
Q
What measures could be taken to protect commercially sensitive information
A
- Non disclosure agreements
- Information barriers
- Physical securing of information, locked in filing cabinets, encrypted or password protection of electronic files
