Data Management

Question 1

What is GDPR?

Answer 1

General Data Protection Regualtion 2018, a form of secondary legislation under the Data Protection Act 1998 which extends to cover modern data and technology. It has 7 key principles.

Question 2

What is the Freedom of Information Act 2000?

Answer 2

A form of primary legislation that gives individuals the rights to request information held by public authorities. If a written request is submitted (request for information) the public body must provide a written response within 20 working days. This can give the information (potentially with a fee) or refuse to provide the information including an explanation.

Question 3

What are the seven key principles of GDPR?

Answer 3

1. Lawfulness, fairness and transparency.
2. Purpose limitation.
3. Data minimisation.
4. Accuracy
5. Storage limitation.
6. Integrity and confidentiality (security).
7. Accountability.

Question 4

What are ‘storage limitations’ under GDPR

Answer 4

Personal data is kept in a form which permits identification of data subjects for no longer than required.

Question 5

What is meant by ‘accountability’under GDPR?

Answer 5

Organisations must provide evidence that steps have been taken to demonstrate compliance. This is achieved by appointing a data protection officer, evaluating current practices and creating a personal data inventory.

Question 6

What is a database?

Answer 6

Databases collect information in a structured fashion and enforce by default rules and relationships about what goes in and out. Controlled by a database management system. Databases require the use of structured query language to access information.

Question 7

What is a spreadsheet?

Answer 7

A spreadsheet offers quasi-structured data in row and column format. Spreadsheets do not relate to each other and do not require rules about the information within them. Can perform mathematical calculations and sort and filter data. Spreadsheets are used for data analysis, calculations, statistical comparison, and chart management.

Question 8

What is the difference between a database and a spreadsheet?

Answer 8

Appearance- spreadsheets are capable of having a customisable appearance, can create graphs and have rich formatting have formulated appearance, produce streamline tabular reports.

Data Protection - spreadsheets are self contained documents, have limited security options and only allow one user. Databases have dedicated database servers, allow permissions and access control to increase security and allow multiple simultaneous users.

Question 9

What is BIM?

Answer 9

Building information modelling is a very broad term that describes the process for specifying, creating, and managing digital information about a built asset.

ISO 19650:2019 defines BIM as the ‘use of a shared digital representation of a built asset to facilitate design, construction and operation processes to form a reliable basis for decisions.

Question 10

What are the dimensions of BIM?

Answer 10

2D - two dimensional graphical information
3D - three dimensional graphical information
4D - time and programme information
5D - cost information
6D - facilities management information

Question 11

What are the BIM levels?

Answer 11

Level 0 BIM: no collaboration, unmanaged CAD
Level 1: managed 2d and 3d cad using a CDE or EDMS
Level 2: managed 3d environment with data attached, but created an operate discipline models.
Level 3: singer, online project modelling with construction sequencing, cost and life cycle management information.

Question 12

What are some standards that govern BIM?

Answer 12

PAS 1192 is now being phased out in favor of BS

EN ISO 19650 - Organisation of information about construction works - information management using building information modelling. Which is split into 6 parts. Parts 1,2,3&5 have been published and 4&6 are expected this year.

CIC BIM Protocol - This establishes specific obligations, liabilities and limitations on the use of building information models and can be adopted by clients to mandate particular working practices. It can be incorporated into appointments or contracts by a model enabling amendment.

Uniclass2015 - A classification system that can be used to organise information throughout all aspects of the design and construction process.

BIM Toolkit - Developed by NBS, and offering a Digital Plan of Work to help define roles and responsibilities for preparing information and a verification tool to identify correctly classified objects and confirm that required data is present in the model.

Question 13

What technical libraries do you use?

Answer 13

BCIS - for project costing
Land registry - for title plans and registers

Question 14

What are some advantages of implementing BIM?

Answer 14

Advantages of implimenting BIM;
Better Collaboration and Communication,
Model-Based Cost Estimation,
Preconstruction Project Visualization,
Improved Coordination and Clash Detection,
Reduced Cost and Mitigated Risk,
Improved Scheduling/Sequencing,
Increased Productivity and Prefabrication,
Stronger Facility Management and Building Handover,

Question 15

How is published data protected?

Answer 15

Reproducing published data is controlled by the Copyright, Designs and Patents Act 1988

Question 16

How can published maps be used?

Answer 16

Ordnance Survey maps older than 50 years can be reproduced without permission. Google allow their maps to be used non-commercially in books, research papers and other related publications so long as your use is fair,

Question 17

How can published images be used?

Answer 17

Photographs, illustrations and other images will generally be protected by copyright as artistic works. This means that a user will usually need the permission of the copyright owner if they want to use it. When including your own photographs of other people make sure you have their permission if they can be easily identified

Question 18

How can published books/articles/guidance be used?

Answer 18

Extracts include text or tables from books, journal articles, manuscripts, and computer programs. Permission is required if more than a short quotation is reproduced.

Question 19

How can databases be used?

Answer 19

Databases are either protected by copyright law as literary works or by database right. Seek permission to reproduce substantial extracts of data unless they are offered for reuse under a Creative Commons licence, Open Government Licence or Open Data Commons licence.

Question 20

How do you manage data?

Answer 20

Collect - email
Collate - job
Label – job no., date etc. in accordnace with ISO 19650
Store – in job folder on the Google Drive
Retrieve and share.

Question 21

How is data archived within your organisation?

Answer 21

Hard copy information is stored within our archive. Electronic information is stored in our archive drive cloud. All organized by year and is checked depending on how the contract was signed or the type of property.

Underhand = 6 years
Deed = 12 years
18m+ = 15years
Residential = 30 years

Question 22

What is a privacy notice?

Answer 22

A privacy notice is provided by collectors of data informing the recipient how my organisation collects, stores, uses and discloses their data.

Question 23

What is level 2 BIM?

Answer 23

Level 2 BIM - Managed 3D environment with data attached, but created in separate discipline-based models. These separate models are assembled to form a federated model, but do not lose their identity or integrity.

In the UK, the Government Construction Strategy published in May 2011, stated that the ‘Government will require fully collaborative 3D BIM as a minimum by 2016’. This represents a minimum requirement for level 2 BIM on centrally-procured public projects from April 2016.

The processes necessary to achieve level 2 BIM are set out in PAS 1192-2 Specification for information management for the capital/delivery phase (replaced by BS EN ISO 19650) and PAS 1192-3 Specification for information management for the operational phase of construction.

Question 24

What is level 3 BIM?

Answer 24

Level 3 BIM - A single collaborative, online, project model with construction sequencing, cost and project lifecycle information. This is sometimes referred to as integrated BIM and is intended to deliver better business outcomes.

Level 3 has been described by the BIM Task Group as including: Whole life management (£ and CO2), Measurement (internet of things), New Commercial models: transparent, data provenance; paperless, whole life service, Enable new services and markets: smart cities / grids; social media, Scale and capacity, Ease of use and interoperable.

Question 25

What should surveyors consider when using Social Media?

Answer 25

The RICS Rules of conduct require surveyors to promote trust in the profession and treat others respectfully. This applies to our online presence and communications as well as face to face or traditional media. All posts should be professional and respectful. RICS published a Regulation Paper on the Use of Social Media: Guidance for RICS Members (Version 1). RICS may investigate a social media post that adversely impacts public confidence or trust in the profession.

Question 26

What social media posts may the RICS investigate?

Answer 26

Any post that adversely impacts public confidence in the profession. This includes post that;
-Are discriminatory (breach the Equality Act 2010), dishonest, abusive or threatening
-Bully, harass or victimise another person or people
- Show a pattern of frequent or a high number of concerning posts
- Ignore previous advice or warnings about RICS concerns or a request from
RICS to remove a post

RICS will not investigate posts that are critical of an organisation as long as the post is professional and respectful.