Data Management Flashcards

1
Q

What is your understanding of the term Confidentiality?

A

Where information is provided but is subject to confidence and not shared without permission.

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2
Q

What is your understanding of the term Meta Data and why is this important?

A
  • Meta Data is information about a specific piece of data.
  • We must ensure that this Meta Data is afforded the same level of care as all other confidential data.
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3
Q

What is your understanding of Intellectual Property and Copyright?

A
  • This is the right to control the use and ownership of original works.
  • Work generally created by an employee usually belongs to their employer unless copyrights are put in place.
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4
Q

What is the Freedom of Information Act 2000?

A
  • This is the primary piece of UK legislation that controls the access to official information.
  • The act permits the public right of access to information held by public authorities.
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5
Q

What are the benefits of cloud-based storage systems?

A
  • Information is backed up securely on encrypted servers.
  • Cloud systems are environmentally friendly.
  • Multiple users can access the same documents.
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6
Q

What is the meaning of a non-disclosure agreement?

A
  • Non-disclosure agreements are used to protect against the disclosure or sharing of any confidential data.
  • Prior to the confidential data being share with a recipient, clients will typically request that the recipient signs up to an NDA.
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7
Q

What is the Data Protection Act 2018?

A
  • The act replaces previous 1998 legislation and manages how personal data is processed by organisations and the government.
  • It is the UK legislation for the implementation of the EU General Data Protection Regulations (GDPR).
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8
Q

What are the key Principles of the Data Protection Act 2018?

A
  • Used fairly, lawfully and transparently.
  • Used in a way that is adequate, relevant and limited to only the purpose it is intended.
  • Is retained for no longer than is necessary.
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9
Q

What are a person’s rights under the Data Protection Act?

A

o To be informed about how their data is being used.
o The right to access their data.
o The right to have incorrect information updated.
o To have their data erased.
o To stop or restrict the processing of their data.
o To object to the use of their data.

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10
Q

Who are the key persons outlined within GDPR?

A

Controller
o The controller is the natural person or legal entity that determines the purposes and means of the processing of personal data.

Processor
o A natural person or legal entity that processes personal data on behalf of the controller

Data Protection Officer (DPO)
o The Data Protection Officer is a leadership role required by EU GDPR.

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11
Q

What are the 8 individual rights under GDPR?

A

 The right to be informed.
 The right of access.
 The right of rectification.
 The right to erasure.
 The right to restrict processing.
 The right to data portability.
 The right to object.
 Rights of automated decision making and profiling.

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12
Q

What different sources of information do you use in your day-to-day surveying?

A

 RICS Guidance Notes.
 Contract Documentation.
 Previous Tenders.
 Cost Plans.
 Valuation data.
 Industry Journals.
 Specialist sub-contractor information

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13
Q

How do you manage these sources of information to
ensure compliance with the legislation?

A
  • If signed up to an NDA with a client I ensure complete confidentiality and am not able to talk about these projects with colleagues who are not party to the project.
  • I am always sure to lock my computer when away from my desk and comply with my firms IT security policies
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14
Q

How do companies ensure compliance with the Data
Protection legislation generally?

A
  • They should only retain data they need to perform their day-to-day operations.
  • They should hold the data securely.
  • They should also keep the information up to date and delete information they no longer need.
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15
Q

What is GDPR?

A
  • GDPR stands for General Data Protection Regulation.
  • It is a European Union (EU) law that came into effect on 25th May 2018.
  • GDPR governs the way in which we can use, process, and store personal data
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