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APC > Data Management > Flashcards

Data Management Flashcards

1
Q

What are data management systems?

A

A system used for processing, securing and storing an organisation’s data.

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2
Q

How can documents be safely shared? Give examples of the data management systems that could be used?

A

Secure / approved system, only specific individuals, expiry time, only relevant info.

Citrix / wetransfer

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3
Q

What is BIM?

A

Building Information Model is the holistic process of creating and managing information for a built asset.

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4
Q

What are the different levels of BIM?

A

Level 0 (paper based, zero collaboration), level 1 (2D dwgs and some 3D modelling), level 2 (own 3D models), level 3 (integrated 3D model), level 4 (adds time / scheduling data), level 5 (costs and budgets), level 6 (energy consumption/sustainability)

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5
Q

What is the impact BIM is having on clients / consultants / contractors?

A

Training required, investment in software, additional allowance during project for BIM, BIM consultant or co-ordinator, easy access to information on their buildings, maintenance easier in future, safer as elements are recorded, less co-ordination mistakes during the build.

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6
Q

What is the DPA?

A

Data Protection Act.

Legislation which controls how your personal information is used by organisations, businesses or the government, originally brought in to cover modern data and technology and now covers GDPR.

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7
Q

What is the difference between the DPA and GDPR?

A

The DPA enacts the GDPR into UK law.
The DPA was originally brought in to cover modern technology. It is wider in scope than GDPR.

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8
Q

What are the main DPA / GDPR requirements?

A

DPA enforces the GDPR regulations.
The key requirements are to -

  • Ensure that consent is obtained and the individual is informed.
  • Ensure the information is relevant.
  • Ensure information is stored on a safe and secure system
  • Ensure information is deleted after the appropriate amount of time.
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9
Q

How do you protect stakeholders personnel data?

A
  • Limit the relevant data that is stored
  • Ensure it is stored on a safe and secure system
  • Ensure it is only stored for the required time
  • Ensure that the stakeholder is aware
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10
Q

How long should you store an individual’s personal data?

A

Only store for as long as it is required.

For a project it is sensible to keep information for 15 years after completion in case of a claim in tort

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11
Q

What is a data protection officer? When is an officer required?

A

Data Protection Officer to be appointed if a public body or systematic monitoring of individuals, can be an employee or externally appointed. They monitor internal compliance and advise on obligations.

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12
Q

What is confidentiality? How do you determine whether a document should be kept confidential?

A

The principle and practice of keeping sensitive information private.
The owner should give explicit consent for it to be shared.

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13
Q

What documents are required for tender? What documents are required at handover?

A

Tender - ITT, form of tender, schedule of works, dwgs and appendices, PCI and appendices, covering letter and tender return labels.

Handover - Building control final certificate, warranties, electrical certs, aerial certs, fire door certs, aov cert, sprinkler certs, fire strategy, tv aerial, lightning conductor, kitchen and sanitaryware guarantees, confirmation that conditions have been met, snag lists.

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14
Q

Provide examples of how the DPA can ensure personal data is protected?

A
  • Ensuring consent is obtained
  • Stored on safe and secure system
  • Only for required amount of time
  • Only relevant data obtained
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15
Q

Define confidentiality.

A

Abstaining from sharing personal information about an individual due to law or appointment requirements.

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16
Q

How is GDPR enforced?

A

Legislation under the Data Protection Act, significant fines can be given.

17
Q

What is the purpose of the DPA and GDPR?

A

DPA - an act of Parliament designed to protect personal data stored on computers or in organised paper filing systems.

GDPR - GDPR imposes new requirements on the collection, use and storage of personal data and formalises the processes around data governance.

18
Q

What are the main GDPR requirements?

A

Info used lawfully and fairly, collected for legitimate purposes, limited to necessity, accurate, kept no longer than necessary, kept safe, individual to be informed and right to rectification / erasure.

19
Q

What are the GDPR seven principles?

A

Lawfulness, fairness and transparency.
Purpose limitation.
Data minimisation.
Accuracy.
Storage limitation.
Integrity and confidentiality (security)
Accountability.

20
Q

What is ISO9001:2015 in regards to data management?

A

Sets requirements on how firms should control data and sets requirements for the data management system.

21
Q

Can you tell me a bit about the Data protection Act, for example what does it say about keep somebodys private details?

A
  • Consent should be obtained
  • Should minimise their data and only ensure relevant data is kept
  • Ensure the data is accurate
  • Only kept for required amount of time
  • Kept on a secure system
  • Individual has right to request removal of data
22
Q

What is the Freedom of Information Act?

A

A piece of legislation that grants public access to documents or other data in the possession of a government agency or public authority, unless exempt.

23
Q

What is the ICO?

A

Information Commissioners Office - An independent public body that regulates data protection in the UK.

24
Q

If you send information to the wrong person what would you do?

A

Apologise and recall email, request person to delete and inform any individual whose information I have shared.

25
Q

What is a service provider under the equality act? What are service providers main duties?

A

Service providers are anyone who provides goods, facilities or services to the public.

The new Act places a duty on service providers to make reasonable adjustments to avoid disabled people being placed at a ‘‘substantial disadvantage’’, compared to non-disabled people, when accessing their services.

26
Q

What is an information barrier?

A

A physical and technological barrier designed to block the exchange of confidential information and prevent conflicts of interest.

APC (24 decks)

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