Data Management Flashcards

1
Q

Data Protection Act 18

A

Improve transparency and security of data held about individuals.
Companies must have and demonstrate complaint policies.
Option to delete data.
Obligation to state data breaches within 72 hours.
Data should extent to that only of what is required in detail and time

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2
Q

GDPR

A

Companies must establish processes.
Right to have info deleted.
Company penalty of 4% annual revenue.
Report data breach within 72 hours.
Rights – Inform what will happen to info.
Access (view data).
Adjust (interests/info).
Erase data.

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3
Q

Freedom of Information Act 2005

A

Gives the public the right to obtain information from public authorities.

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4
Q

Cloud based Storage

A

Remote access.
Encrypted servers.
Simultaneous use & synchronisation

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5
Q

Project Data Platforms

A

e.g. 4Projects holds latest design information
change,
claims

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6
Q

Internal Data Sources

A

CSA
Arcadis benchmarking

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7
Q

External Data

A

BCIS
SPONS,
Cost Models (Building Mag),

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8
Q

Updating Data Inflation;

A

TPI (tender) & CPI (construction).
Location Factor.

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9
Q

Benchmarking

A

Draws comparable data from a completed project and use to estimate a prospective one.
Feasibility.
Cost control.
Value.

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10
Q

Digital / Project Filing

A

Projects divided into key components to ensure ease of access:
cost plans,
design,
tender,
H&S,
contract,
change,
surveys.
Archived at end of project

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11
Q

Project intranets

A

Digital file sharing between project stakeholders who work for different companies. Unsophisticated but useful for sharing large amount of information and not having to consult other parties.
E.g., collate latest design information centrally

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12
Q

How data is collected, analysed and stored within your employer’s organisation

A

Essential information only.
Archived at end of project
Deketed in line with contract limitation period

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13
Q

How project information is stored within your employer’s organisation

A

Standard folder structure on SharePoint.
Information is only available to persons attributed to the project.
End of project info is archived but remains accessible if required.

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14
Q

BCIS

A

Building Cost Information (RICS) collated,
analysed,
modelled to facilitate accurate Cost Planning

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15
Q

Cost X

A

Digital measurement programme to enable quantification of construction drawings. Shared between team.

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16
Q

Data Transfers

A

WeTransfer enables large amounts of data to be transferred securely.

17
Q

BIM

A

Central Information Management System.
Improve Collaboration.
2D. Drawings;
3D Visual model;
4D (time & programme);
5D (cost);
6D (FM).
Benefits; Central project information hub.
e.g. clash detection (services)
Challenges; Not widely adopted due to:
cost,
training,
software
integration.

18
Q

Protecting Clients Data

A

Encrypted laptops,
two factor authentication,
secured encrypted phones.

19
Q

How electronic database systems work

A

Keywords can be picked up through search –
projects,
folders or
individual files

20
Q

What can BCIS do?

A

Track the movement of costs over a period of time.
Prices Indices.
Location factors.
Programme durations.

21
Q

Pricing books

A

SPONS – Cost Models e.g. House, Office, Build to rent etc
Labour rates.
Versions for Building Work, Civils, Externals, M&E.
Produced by AECOM

22
Q

Data base use generally _ pros cons

A

Data output is only as good as data input.
BCIS guide / indication only.
Must be updated regularly.
In-house data is usually better as can better understand detail to compare against.

23
Q

Technical libraries

A

E.g. Arcadis have a JCT suite
Contains all key contracts
Guidance to promote best practice

24
Q

Elemental analysis

A

NRM1 split out construction works into key categories as a means to identify the relative cost of the components
e.g. Substructure, Superstructure, Finishes etc

25
Q

Business management systems

A

Sharepoint; Projects can be managed remotely and access can be controlled.
Standard file structures and proforma documents can be utilised to promote best practice