Data Management Flashcards
Data Protection Act 18
Improve transparency and security of data held about individuals.
Companies must have and demonstrate complaint policies.
Option to delete data.
Obligation to state data breaches within 72 hours.
Data should extent to that only of what is required in detail and time
GDPR
Companies must establish processes.
Right to have info deleted.
Company penalty of 4% annual revenue.
Report data breach within 72 hours.
Rights – Inform what will happen to info.
Access (view data).
Adjust (interests/info).
Erase data.
Freedom of Information Act 2005
Gives the public the right to obtain information from public authorities.
Cloud based Storage
Remote access.
Encrypted servers.
Simultaneous use & synchronisation
Project Data Platforms
e.g. 4Projects holds latest design information
change,
claims
Internal Data Sources
CSA
Arcadis benchmarking
External Data
BCIS
SPONS,
Cost Models (Building Mag),
Updating Data Inflation;
TPI (tender) & CPI (construction).
Location Factor.
Benchmarking
Draws comparable data from a completed project and use to estimate a prospective one.
Feasibility.
Cost control.
Value.
Digital / Project Filing
Projects divided into key components to ensure ease of access:
cost plans,
design,
tender,
H&S,
contract,
change,
surveys.
Archived at end of project
Project intranets
Digital file sharing between project stakeholders who work for different companies. Unsophisticated but useful for sharing large amount of information and not having to consult other parties.
E.g., collate latest design information centrally
How data is collected, analysed and stored within your employer’s organisation
Essential information only.
Archived at end of project
Deketed in line with contract limitation period
How project information is stored within your employer’s organisation
Standard folder structure on SharePoint.
Information is only available to persons attributed to the project.
End of project info is archived but remains accessible if required.
BCIS
Building Cost Information (RICS) collated,
analysed,
modelled to facilitate accurate Cost Planning
Cost X
Digital measurement programme to enable quantification of construction drawings. Shared between team.
Data Transfers
WeTransfer enables large amounts of data to be transferred securely.
BIM
Central Information Management System.
Improve Collaboration.
2D. Drawings;
3D Visual model;
4D (time & programme);
5D (cost);
6D (FM).
Benefits; Central project information hub.
e.g. clash detection (services)
Challenges; Not widely adopted due to:
cost,
training,
software
integration.
Protecting Clients Data
Encrypted laptops,
two factor authentication,
secured encrypted phones.
How electronic database systems work
Keywords can be picked up through search –
projects,
folders or
individual files
What can BCIS do?
Track the movement of costs over a period of time.
Prices Indices.
Location factors.
Programme durations.
Pricing books
SPONS – Cost Models e.g. House, Office, Build to rent etc
Labour rates.
Versions for Building Work, Civils, Externals, M&E.
Produced by AECOM
Data base use generally _ pros cons
Data output is only as good as data input.
BCIS guide / indication only.
Must be updated regularly.
In-house data is usually better as can better understand detail to compare against.
Technical libraries
E.g. Arcadis have a JCT suite
Contains all key contracts
Guidance to promote best practice
Elemental analysis
NRM1 split out construction works into key categories as a means to identify the relative cost of the components
e.g. Substructure, Superstructure, Finishes etc
Business management systems
Sharepoint; Projects can be managed remotely and access can be controlled.
Standard file structures and proforma documents can be utilised to promote best practice
