Data Management

Question 1

Data Protection Act 18

Answer 1

Improve transparency and security of data held about individuals.
Companies must have and demonstrate complaint policies.
Option to delete data.
Obligation to state data breaches within 72 hours.
Data should extent to that only of what is required in detail and time

Question 2

GDPR

Answer 2

Companies must establish processes.
Right to have info deleted.
Company penalty of 4% annual revenue.
Report data breach within 72 hours.
Rights – Inform what will happen to info.
Access (view data).
Adjust (interests/info).
Erase data.

Question 3

Freedom of Information Act 2005

Answer 3

Gives the public the right to obtain information from public authorities.

Question 4

Cloud based Storage

Answer 4

Remote access.
Encrypted servers.
Simultaneous use & synchronisation

Question 5

Project Data Platforms

Answer 5

e.g. 4Projects holds latest design information
change,
claims

Question 6

Internal Data Sources

Answer 6

CSA
Arcadis benchmarking

Question 7

External Data

Answer 7

BCIS
SPONS,
Cost Models (Building Mag),

Question 8

Updating Data Inflation;

Answer 8

TPI (tender) & CPI (construction).
Location Factor.

Question 9

Benchmarking

Answer 9

Draws comparable data from a completed project and use to estimate a prospective one.
Feasibility.
Cost control.
Value.

Question 10

Digital / Project Filing

Answer 10

Projects divided into key components to ensure ease of access:
cost plans,
design,
tender,
H&S,
contract,
change,
surveys.
Archived at end of project

Question 11

Project intranets

Answer 11

Digital file sharing between project stakeholders who work for different companies. Unsophisticated but useful for sharing large amount of information and not having to consult other parties.
E.g., collate latest design information centrally

Question 12

How data is collected, analysed and stored within your employer’s organisation

Answer 12

Essential information only.
Archived at end of project
Deketed in line with contract limitation period

Question 13

How project information is stored within your employer’s organisation

Answer 13

Standard folder structure on SharePoint.
Information is only available to persons attributed to the project.
End of project info is archived but remains accessible if required.

Question 14

BCIS

Answer 14

Building Cost Information (RICS) collated,
analysed,
modelled to facilitate accurate Cost Planning

Question 15

Cost X

Answer 15

Digital measurement programme to enable quantification of construction drawings. Shared between team.

Question 16

Data Transfers

Answer 16

WeTransfer enables large amounts of data to be transferred securely.

Question 17

BIM

Answer 17

Central Information Management System.
Improve Collaboration.
2D. Drawings;
3D Visual model;
4D (time & programme);
5D (cost);
6D (FM).
Benefits; Central project information hub.
e.g. clash detection (services)
Challenges; Not widely adopted due to:
cost,
training,
software
integration.

Question 18

Protecting Clients Data

Answer 18

Encrypted laptops,
two factor authentication,
secured encrypted phones.

Question 19

How electronic database systems work

Answer 19

Keywords can be picked up through search –
projects,
folders or
individual files

Question 20

What can BCIS do?

Answer 20

Track the movement of costs over a period of time.
Prices Indices.
Location factors.
Programme durations.

Question 21

Pricing books

Answer 21

SPONS – Cost Models e.g. House, Office, Build to rent etc
Labour rates.
Versions for Building Work, Civils, Externals, M&E.
Produced by AECOM

Question 22

Data base use generally _ pros cons

Answer 22

Data output is only as good as data input.
BCIS guide / indication only.
Must be updated regularly.
In-house data is usually better as can better understand detail to compare against.

Question 23

Technical libraries

Answer 23

E.g. Arcadis have a JCT suite
Contains all key contracts
Guidance to promote best practice

Question 24

Elemental analysis

Answer 24

NRM1 split out construction works into key categories as a means to identify the relative cost of the components
e.g. Substructure, Superstructure, Finishes etc

Question 25

Business management systems

Answer 25

Sharepoint; Projects can be managed remotely and access can be controlled.
Standard file structures and proforma documents can be utilised to promote best practice