DA 4 Inventory control

Question 1

What is Inventory

Answer 1

Quantity of goods and materials in stock

Question 2

Bulk price

Answer 2

reduced price for units

Question 3

Price Break

Answer 3

minimum quantity of an item per unit is reduced

Question 4

Lead Time

Answer 4

time between orders

Question 5

Reorder point

Answer 5

time/ point item should be ordered

considers lead time and rate of use

Question 6

• Purpose of inventory

Answer 6

ensure the office has an adequate quantity of supplies for smooth functioning office
• Helps determine budget
• Prevents overstocking of supplies.

Question 7

Role of DRC inventory

Answer 7

Maintain and organize im system
Manage payments
Complete orders and back orders

Question 8

General consideration for Inventory

Answer 8

Kept simple and up to date
 How much to order (rate of use)
 When to order (ordering point)
 How much lead time is needed

Question 9

Mismangemt of inventory lead to:

Answer 9

Overstock -risk of passing expiry date

Understock-risk of reschedule ( time and $)

Question 10

Expandable Vs non expandable item

Answer 10

expandable (gloves) -low cost used in short amount -
deposable (toys)
Non expandable(Calculators)- instrument replaced when wear out/broken

Question 11

Qualities of Inventory Manger

Answer 11

1. Organized (time management)
2. Detailed ( what to order)
3. Allocate time (check inventory)
4. Effective communication(dental team/suppliers)

Question 12

1) Suppliers of dental materials and products

Answer 12

local, national & international suppliers

Dental supply house

Question 13

Dental Supply House

Answer 13

Dental suppliers such as Patterson, Henry Schein and Sinclair are considered a “dental supply house”
may offer equipment repair

Question 14

Pharmaceuticals/Medical equipment company

Answer 14

1) Johnson and Johnson
2) Pfizer Consumer Health Care E.g. Advil sample pack ordered through pharmacy
supply local anesthetics/oxygen machine

Question 15

Suppliers of oral health devices

Answer 15

E.g oral b/ tooth paste, info pamphlet- bulk orders

5) Orders placed directly through suppliers (dental supply house)

Question 16

Business suppliers carry generic business supplies

Answer 16

office stationary
uline- janitor supplies,
safeguard -office supplies
Local- staples

Question 17

Inventory Cleaning and miscellaneous items suppliers

Answer 17

Offices have regular janitorial services

Miscellaneous e.g. toy chest

Question 18

Methods of ordering Supplies

Answer 18

1) Through catalogue (phone, mail , bar code)
3) Online
4) In person

Question 19

Guideline Receiving orders

Answer 19

Order arrives with Invoice (list of contents) + (detailed of items)
-Arrived order- check quantity (how many? damaged?)
Invoice – to be paid – ensure accuracy

Question 20

Back orders

Answer 20

Item not available for delivery

Notify dentist,(if needed to buy from elsewhere)

Question 21

Returning products

Answer 21

returns-the office manager contact supplier -> request for a credit on account

Question 22

principles for Storage areas

Answer 22

Accessible
organized labelled,
stock inventory rotation (FIFO)

Question 23

Storage of dental supplies

Answer 23

Follow whims,
expiry dates,
easy access,
temperature control

Question 24

Storage of administration supplies

Answer 24

Rotate stock, categorize, and label, store heavy items on low shelf, accessible

Question 25

Safety precautions for inventory

Answer 25

Flammable objects- away from heat
,heavy items= bottom shelf,
proper labeling,
product storage- less heavy traffic areas

Question 26

Purpose of product info package

Answer 26

-keep a central resource for all products used
Info gathered WHIMIS -SDS stored alphabetically
Manufacturer instructions- how to use product

Question 27

Equipment maintenance file

Answer 27

-describe equipment
supplier of equipment
history maintenance/repair