DA 4 Inventory control Flashcards
What is Inventory
Quantity of goods and materials in stock
Bulk price
reduced price for units
Price Break
minimum quantity of an item per unit is reduced
Lead Time
time between orders
Reorder point
time/ point item should be ordered
considers lead time and rate of use
• Purpose of inventory
ensure the office has an adequate quantity of supplies for smooth functioning office
• Helps determine budget
• Prevents overstocking of supplies.
Role of DRC inventory
Maintain and organize im system
Manage payments
Complete orders and back orders
General consideration for Inventory
Kept simple and up to date
How much to order (rate of use)
When to order (ordering point)
How much lead time is needed
Mismangemt of inventory lead to:
Overstock -risk of passing expiry date
Understock-risk of reschedule ( time and $)
Expandable Vs non expandable item
expandable (gloves) -low cost used in short amount - deposable (toys) Non expandable(Calculators)- instrument replaced when wear out/broken
Qualities of Inventory Manger
- Organized (time management)
- Detailed ( what to order)
- Allocate time (check inventory)
- Effective communication(dental team/suppliers)
1) Suppliers of dental materials and products
local, national & international suppliers
Dental supply house
Dental Supply House
Dental suppliers such as Patterson, Henry Schein and Sinclair are considered a “dental supply house”
may offer equipment repair
Pharmaceuticals/Medical equipment company
1) Johnson and Johnson
2) Pfizer Consumer Health Care E.g. Advil sample pack ordered through pharmacy
supply local anesthetics/oxygen machine
Suppliers of oral health devices
E.g oral b/ tooth paste, info pamphlet- bulk orders
5) Orders placed directly through suppliers (dental supply house)
Business suppliers carry generic business supplies
office stationary
uline- janitor supplies,
safeguard -office supplies
Local- staples
Inventory Cleaning and miscellaneous items suppliers
Offices have regular janitorial services
Miscellaneous e.g. toy chest
Methods of ordering Supplies
1) Through catalogue (phone, mail , bar code)
3) Online
4) In person
Guideline Receiving orders
Order arrives with Invoice (list of contents) + (detailed of items)
-Arrived order- check quantity (how many? damaged?)
Invoice – to be paid – ensure accuracy
Back orders
Item not available for delivery
Notify dentist,(if needed to buy from elsewhere)
Returning products
returns-the office manager contact supplier -> request for a credit on account
principles for Storage areas
Accessible
organized labelled,
stock inventory rotation (FIFO)
Storage of dental supplies
Follow whims,
expiry dates,
easy access,
temperature control
Storage of administration supplies
Rotate stock, categorize, and label, store heavy items on low shelf, accessible
Safety precautions for inventory
Flammable objects- away from heat
,heavy items= bottom shelf,
proper labeling,
product storage- less heavy traffic areas
Purpose of product info package
-keep a central resource for all products used
Info gathered WHIMIS -SDS stored alphabetically
Manufacturer instructions- how to use product
Equipment maintenance file
-describe equipment
supplier of equipment
history maintenance/repair
