Crisis PR Flashcards
What are five crisis categories, with examples, that an airport should anticipate?
- Sudden - aircraft accident, natural disaster
- Creeping - employee lawsuits, regulatory violations
- Predictable - upcoming labor strike, community protests
- Improper Decision Making - human factors, training, etc.
- Cyber - malicious blogging, hacking damage, etc.
For an airport during a crisis, what two things must be handled correctly and professionally?
- Incident
2. Media
What is the first step in crisis mgmt planning for an airport’s PR team?
Brainstorming the various crisis possibilities and responses to mitigate or prevent them.
What is another advantage of pre-planning crisis response that may not manifest itself until well after the crisis is over?
Diligence on the part of Mgmt may be a significant argument against negligence.
A crisis communication plan includes what three components?
- Key personnel and their contact info identified
- Immediate steps that should be taken
- Airport Spokesperson(s) designated that are not top officials
What is the reasoning behind using a spokesperson?
- Initial info to media is routine and repetitive.
- Allows AEs and top gov’t officials to concentrate on crisis
- Signals that top official’s priority is managing the incident, though it is expected they will eventually speak with media.
Effective spokespersons have what four characteristics?
- Approachable
- Willing
- Coachable, so as not to offer opinion or conjecture
- Assertive enough to not be pushed around or coerced by media
What may be required of an airport’s PR representative during cases of national concern?
Coordination of media relations with various gov’t agencies or NIMS Public Info Officer (PIO).
Under NIMS, a ____________ ____________ ____________ may be established to coordinate public affairs functions and release emergency information.
Joint Information Center (JIC)
For use during a crisis, the airport should have pre-established ____________ ____________ for journalists to work from or meet with the PIO. What should be realized about this situation?
media center
Not all journalists will respect an airport’s boundaries.
What are the standard questions that media is after regarding news stories?
Who, what, when, where, why, and how
How do the various media venues differ in what info they are looking for?
Print - wants details and timelines for descriptive, analytical writing
Radio - looks for concise info in speaker’s own words
Broadcast Media - needs video and photos s best to offer location where possible to avoid them searching for one on their own.
Bloggers / Citizen Journalists - want same access as traditional media, but realize they may have political agenda.
During a crisis, media is appreciative of rapid _____________ of ______________ and ______________, even if it means saying “I don’t know”.
dissemination / information / responses
AEs should also work with ___________ and ____________ ___________ such as the American Red Cross and Salvation Army in coordinating media management.
relief / support agencies
What are the two goals of a PIO during a crisis?
- Reducing public panic
2. Telling the public what to do, if appropriate
During a crisis, it is important for the airport organization to ___________ the right thing first, rather than ___________ the right thing.
do / saying
A good PIO will grasp a situation early on, and have an idea of:
- 2.
3.
- Event duration
- Media attendance
- Logistics needed
For news gathering, media will want to know what four things?
- How close to event allowed
- Where can access to news and decision makers be found
- Overview explanation of the event
- Ongoing status reports for large events
What three things must be considered when choosing the location of a media staging area?
- Potential crime scenes must not be infringed upon.
- Rescue operations must not be impeded.
- Location chosen that allows privacy, considering telephoto lenses and parabolic microphones, for incident command and PIO personnel and discussions
The PIO, in conjunction with other PIOs and the airport’s crisis / emergency response team and affected stakeholders, should first:
1.
2.
3.
- Gather event facts
- Analyze and determine if information should be shared with command staff or other agencies.
- Anticipate media questions and develop clear response strategies.
Basic info should immediately be sent to the media to stave off __________ and __________.
rumor / speculation
Employees must be instructed to not:
1.
2.
- Speak with media
2. Disclose information on social media
The second PIO responsibility is to advise _________ or _________ officials that have responsibility for managing the event.
elected / appointed
The PIO should give event briefings in the following order. 1. 2. 3. 4. 5.
- Media - Very basics to quell rumor and speculation
- Elected / Appointed Officials if directly responsible
- Regulatory Officials such as NTSB
- Media - Best able to do mass notifications
- Public - Through media