Criminal History Record Information

Question 0

RELEASE OF CHRI
Only the persons listed below are authorized to release CHRI. Each authorized person releasing CHRI is responsible to ensure that each request granted appears legitimate and that the requester is an authorized recipient.

Answer 0

(a) Terminal Agency Coordinator.
(b) All Communications Center personnel.
(c) All sworn law enforcement personnel.
(d) Personnel specifically designated by the TAC and trained to receive CHRI information.

Question 1

TERMINAL AGENCY COORDINATOR (TAC)

Answer 1

The Police Technology Lieutenant is the designated Terminal Agency Coordinator (TAC) for the Austin Police Department. The TAC is responsible for ensuring compliance with this procedure and with applicable records security regulations and requirements imposed by federal and state law, as well as resolving specific questions that arise regarding authorized recipients of CHRI (Criminal History Record Information).

Question 2

RELEASE OF CHRI TO FIELD PERSONNEL
CHRI _____ generally be transmitted by radio, cell phone, or through computer terminals to field personnel or vehicles except in cases where circumstances reasonably indicate that the immediate safety of the officer or the public are at significant risk. Examples of situations where the transmission of summary criminal history information would be justified include a hostage situation or an armed suspect; a routine investigation or traffic enforcement stop _____ be sufficient justification.
(a) Personnel _____ have access to CHRI until a background investigation has been completed and approved.
(b) Nothing in this procedure is intended to prohibit broadcasting warrant information concerning wanted persons.

Answer 2

shall not; would not; shall not

Question 3

POLICE CADETS
Police cadets are authorized access to criminal history information only during _____. Permission must be given by the Field Training Officer to whom they are assigned. Cadets will be required to sign the log sheet and enter the name of the officer who gave them permission.

Answer 3

their field training periods

Question 4

DESTRUCTION OF CHRI
Employees are _____ for destroying CHRI documents they receive once the document has served the purpose for which it was obtained. Documents _____ destroyed by shredding.

Answer 4

responsible; shall be

Question 5

RETENTION OF LOG INFORMATION

Hardcopy logs of accessed CHRI records shall be kept for a period of _____.

Answer 5

3 years

Question 6

PENALTIES FOR MISUSE OF RECORDS
The Tex. Gov’t Code § 411.085 makes it a _____ to obtain CHRI in an unauthorized manner, to use the information for an unauthorized purpose, to disclose the information to a person who is not entitled to the information or to provide a person with a copy of the person’s criminal history record information or to violate any rule pertaining to CHRI adopted by Department of Public Safety under state law. In addition, Tex. Gov’t. Code § 411.085 makes it a _____ if the CHRI is obtained, used or disclosed for remuneration or the promise of remuneration. The following violations may also result in administrative penalties:
(a) Divulging the content of any criminal record to anyone other than authorized personnel.
(b) Obtaining or attempting to obtain information from department files other than that to which an employee is entitled in accordance with his official duties.

Answer 6

Class B misdemeanor; second degree felony