Chapter 9: File & Law Library Management

Question 1

alphabetic filing system

Answer 1

Filing method in which cases are stored based on the last name of the client or organization.

Question 2

bar coding

Answer 2

A file management technique in which each file is tracked according to the file’s bar code.

Question 3

document
management software

Answer 3

Organizes, controls, distributes, and allows for extensive searching of electronic documents typically in a computer-networked environment.

Question 4

imaging

Answer 4

Uses a scanner to capture an image of a document. The image is stored electronically.

Question 5

centralized file system

Answer 5

Method in which a file department or file clerk stores and manages all active law office files in one or more file rooms.

Question 6

decentralized file
system

Answer 6

System in which files are kept in various locations throughout the law office.

Question 7

file-opening form

Answer 7

A standardized form that is filled out when a new case is started. The form contains important information about the client and the case.

Question 8

electronic legal database

Answer 8

A database containing law-related material on the Internet such as Westlaw or LexisNexis. Electronic sources such as e-books may be downloaded or accessed through applications (apps).