Chapter 9

Question 1

Committee are: (4)

Answer 1

Permanent
Have authority
Have well established procedures
Provide established and accepted method of taking decisions

Question 2

Purposes of a committee (7)

Answer 2

Gather information

Disseminate information/instructions

Generate idea

Make it implement decisions

Co-ordinate efforts of members

Delaying mechanism

Oversee other activities

Question 3

Types of committee (4)

Answer 3

Standing committee
Ad hoc committee
Audit committee
Executive committee

Question 4

Examples of committees (4)

Answer 4

Board of directors
Steering committee
Works safety committee
Ethics committee

Question 5

Committee advantages (4)

Answer 5

Sharing of responsibilities

Greater expertise allows for better and more info

Larger volumes of activities can be undertaken

Allows for specialisation and encourages co-ordination

Question 6

Committee disadvantages (3)

Answer 6

Internal resources being wasted as committee takes long decision

Decisions can be compromises of committee members rather than what is in best interest of organisation

Lack of accountability and responsibility for decisions

Question 7

Chairman’s duties (7)

Answer 7

Maintain meeting schedule and agenda

Maintain order on committee

Ensure protocol followed

Ensure all parties can make their point - Chair being impartial

Summing up views made

Called votes - declaring results

Signing minutes

Question 8

Secretary duties (8)

Answer 8

Administrative support at meeting

Arranges meeting venue time etc

Preparers paperwork

Takes minutes in meeting

Advice on procedure if necessary

Prepares final version minutes

Follows decisions of board

Deals with correspondence