CHAPTER 6 ORGANIZING

Question 1

It is a function in which the synchronization and combination of human, physical and financial resources takes place.

Answer 1

ORGANIZING

Question 2

the process of establishing formal
authority

Answer 2

ORGANIZING

Question 3

Involves setting up the organizational structure through identification of groupings, roles and relationships

Answer 3

ORGANIZING

Question 4

Determines the STAFF NEEDED through
developing and maintaining staffing patterns and distribute them in the various areas as needed.

Answer 4

ORGANIZING

Question 5

It involves in developing job description by defining the qualifications and functions of personnel

Answer 5

ORGANIZING

Question 6

It is one way which nursing
management coordinates the various activities of a department or a unit so that the staff can get the work done in an ORDERLY FASHION

Answer 6

ORGANIZING

Question 7

means having QUALIFIED PEOPLE and
the RIGHT MATERIALS, information and equipment needed to deal with contingencies.

Answer 7

ORGANIZING

Question 8

4 Elements of Organizing?

O.S.
S.
S.
A.J.D.

Answer 8

o Organizational structure
o Staffing
o Scheduling
o Developing job description

Question 9

refers to the process by which a group is formed its channel of authority,
span of control and lines of communication

Answer 9

ORGANIZATIONAL STRUCTURE

Question 10

It is the formal structure, the official arrangements of positions or working relationships that will coordinate effort of workers of diverse interest and abilities

Answer 10

ORGANIZATIONAL STRUCTURE

Question 11

This is the right to act or make decisions without need for approval of higher administration.

a. ACCOUNTABILITY
b. AUTHORITY
c. RESPONSIBILITY

Answer 11

AUTHORITY The right to act or make decisions without need
of approval of higher administration

Question 12

Taking full responsibility for the quality of work and behavior.
a. ACCOUNTABILITY
b. AUTHORITY
c. RESPONSIBILITY

Answer 12

ACCOUNTABILITY
Taking full responsibility for the quality of work and behavior

Question 13

Obligation to perform the assigned task
a. ACCOUNTABILITY
b. AUTHORITY
c. RESPONSIBILITY

Answer 13

RESPONSIBILITY
Obligation to perform the assigned task

Question 14

Why is organizational structure important?
a. To confuse members about their responsibilities
b. To enhance members’ understanding of their responsibilities
c. To encourage chaos within the organization

Answer 14

b. To enhance members’ understanding of their responsibilities

Question 15

What is one benefit of organizational structure for managers and individual workers?
a. It creates unnecessary obstacles
b. It frees them to concentrate on their roles and responsibilities
c. It promotes micromanagement

Answer 15

b. It frees them to concentrate on their roles and responsibilities

Question 16

What does organizational structure help to coordinate?
a. Employee vacations
b. Office supplies
c. All aspects of the organization

Answer 16

c. All aspects of the organization

Question 17

What is organizational design?
a. A random arrangement of people and technology
b. A formal, guided process for integrating people, information, and technology
c. An informal process for organizing social events

Answer 17

b. A formal, guided process for integrating people, information, and technology

Question 18

PRINCIPLE OF ORGANIZATIONAL DESIGN
What does the division of labor in organizational design involve?
a. Concentrating all tasks in one department
b. Distributing work assignments among a number of employees
c. Ignoring work distribution altogether

Answer 18

b. Distributing work assignments among a number of employees

Question 19

PRINCIPLE OF ORGANIZATIONAL DESIGN
What does the principle of unity of command state?
a. Each employee should have multiple supervisors
b. A subordinate should have one and only one supervisor
c. Supervisors should have no direct responsibility for subordinates

Answer 19

b. A subordinate should have one and only one supervisor

Question 20

PRINCIPLE OF ORGANIZATIONAL DESIGN
What does the span of control determine in organizational design?
a. The number of coffee breaks allowed
b. The distribution of power in the organization
c. The different levels of control a supervisor can effectively manage

Answer 20

c. The different levels of control a supervisor can effectively manage

Question 21

PRINCIPLE OF ORGANIZATIONAL DESIGN
Which principle deals with the flow of authority from higher to lower levels in organizational design?
a. Unity of command
b. Scalar principle
c. Span of control

Answer 21

b. Scalar principle

Question 22

PRINCIPLE OF ORGANIZATIONAL DESIGN
What is departmentalization in organizational design?
a. Random placement of employees
b. Grouping of workers with similar assignments
c. Ignoring the assignment of tasks

Answer 22

b. Grouping of workers with similar assignments

Question 23

PRINCIPLE OF ORGANIZATIONAL DESIGN
What does centralization in organizational design involve?
a. Distributing decision-making across all levels
b. All staff reporting to one person at a higher level
c. Ignoring the reporting structure

Answer 23

b. All staff reporting to one person at a higher level

Question 24

PRINCIPLE OF ORGANIZATIONAL DESIGN
What is delegation in organizational design?
a. Withholding decision-making from lower levels
b. Transferring specified decision-making to lower levels
c. Keeping all decisions at the top level

Answer 24

b. Transferring specified decision-making to lower levels

Question 25

PRINCIPLE OF ORGANIZATIONAL DESIGN
What are contingency factors in organizational design?
a. Random variables with no impact on the organization
b. Environmental, technological, and knowledge factors dealing with task variability/problems
c. Predictable and unchanging aspects of the organization

Answer 25

b. Environmental, technological, and knowledge factors dealing with task variability/problems

Question 26

PRINCIPLE OF ORGANIZATIONAL DESIGN
What does the authority and responsibility principle in organizational design encompass?
a. Ignoring the distribution of power
b. Determining the number of supervisors
c. Involving line and staff authority, showing the distribution of power

Answer 26

c. Involving line and staff authority, showing the distribution of power

Question 27

CHARACTERISTICS OF ORGANIZATIONAL CHART
D-
C-
T-
G-
L-

Answer 27

Characteristics of Organizational Chart
o Division of work
o Chain of command
o Type of work to be performed
o Grouping of work segment
o Levels of management

Question 28

PATTERNS OF ORG. STRUCTURE
1. What is a characteristic of a Tall or Centralized Organizational Structure?
a. Wide span of control
b. Many levels of communication
c. Maximum professional growth
d. Low likelihood of message distortion

Answer 28

Answer: b. Many levels of communication

Rationale: In a tall or centralized structure, there are many levels of hierarchy, leading to a narrow span of control. This results in a vertical flow of communication through various levels

Question 29

PATTERNS OF ORG. STRUCTURE
2. What is an advantage of a Tall or Centralized Organizational Structure?
a. Workers are boss-oriented
b. Communication from bottom to top is easy
c. Supervisors spend more time with each worker
d. Close communication between workers is facilitated

Answer 29

Answer: d. Close communication between workers is facilitated

Rationale: The advantage of a tall structure is that it facilitates close communication between workers due to the limited number of subordinates each supervisor oversees.

Question 30

PATTERNS OF ORG. STRUCTURE
3. What characterizes a Flat/Decentralized Organizational Structure?
a. Many levels of intervention between management and staff
b. Maximum professional growth for supervisors
c. High likelihood of message distortion
d. Few or no levels of intervention between management and staff

Answer 30

Answer: d. Few or no levels of intervention between management and staff

Rationale: A flat or decentralized structure has FEW or NO LEVELS of hierarchy between management and staff, promoting a more direct line of communication.

Question 31

PATTERNS OF ORG. STRUCTURE

4. What is a disadvantage of a Flat/Decentralized Organizational Structure?
   a. Maximum potential for professional growth
   b. Workers develop abilities and autonomy
   c. Supervisors spend less time with each worker
   d. Shared governance principle

Answer 31

Answer: c. Supervisors spend less time with each worker

Rationale: In a flat structure, supervisors oversee a larger number of subordinates, which may result in less individualized attention and guidance for each worker.

Question 32

Comparison of Disadvantages: Tall vs. Flat Organizational Structure

Tall Structure:

Answer 32

Inefficiency: Skilled individuals may be underutilized, hindering overall productivity.
Communication Barriers: Difficulty in upward communication, leading to delays and inaccuracies.
Boss-Oriented Culture: Overreliance on supervisors for decision-making and guidance.

Question 33

Comparison of Disadvantages: Tall vs. Flat Organizational Structure
Flat Structure:

Answer 33

Flat Structure:

Limited Supervision Time: Supervisors oversee more subordinates, reducing individualized attention.
Lack of Expertise: Supervisors may lack expertise in various operations due to fewer hierarchical levels.
Potential Message Distortion: Direct communication may still lead to misinterpretation or distortion of messages.

Question 34

Tall Organizational Structure:

Advantages:

Answer 34

Utilization of Expertise: Allows for close communication and efficient use of specialized skills.

Clear Supervision: Facilitates close supervision, fostering a structured work environment.

Question 35

Flat Organizational Structure:

Advantages:

Answer 35

Direct Communication: Promotes quick decision-making and flexibility due to fewer hierarchical levels.

Employee Autonomy: Encourages independence and self-management among workers.

Question 36

Types of ORGANIZATION classified
by NATURE OF AUTHORITY:
L, I, S, F

Answer 36

1. LINE ORGANIZATION
2. INFORMAL ORGANIZATION
3. STAFF ORGANIZATION
4. FUNCTIONAL ORGANIZATION

Question 37

Which among types of ORGANIZATION classified by NATURE OF AUTHORITY:

Characteristic: Hierarchical structure where each position holds general authority over lower positions.

Answer 37

L, I, S, F
Answer: Line Organization
Implication: Clear chain of command, facilitating efficient decision-making and communication.

Question 38

Which among types of ORGANIZATION classified by NATURE OF AUTHORITY:
also known a bureaucratic or pyramidal

Answer 38

L, I, S, F
Answer: Line Organization
LINE going to top is “bureaucratic”

Question 39

Which among types of ORGANIZATION classified by NATURE OF AUTHORITY:

Characteristic: Focuses on horizontal relationships rather than vertical hierarchies.

Answer 39

L, I, S, F
Answer: Informal Organization
“H” -> “i” INFORMAL

Implication: Emphasis on “INFORMAL” networks and collaboration, promoting a flexible and dynamic work environment.

Question 40

Which among types of ORGANIZATION classified by NATURE OF AUTHORITY:

Characteristic: “ADVISORY” role without direct authority to implement recommendations.

Answer 40

L, I, S, F
Answer: Staff Organization

Advantages:
1. STAFF has specialized expertise
2. Decision-making provided by staff units.

Question 41

Which among types of ORGANIZATION classified by NATURE OF AUTHORITY:

Characteristic: each unit is responsible for a given part of the
organizational workload

Answer 41

L, I, S, F
Answer: FUNCTIONAL ORGANIZATION

Advantages: Efficient division of labor, expertise in specific areas, clear focus on tasks.

Limitations: Potential for communication challenges between functional UNITS, reduced overall flexibility.

Question 42

SUMMARY: types of organizations based on the Nature of AUTHORITY.

Answer 42

Line organizations provide a clear chain of command.

Informal organizations emphasize flexibility and teamwork.

Staff organizations bring specialized advice.

Functional organizations ensure efficient task division.