Chapter 4 Flashcards
How does business writing differ from other types of writing?
Business writing is purposeful, economical, and audience oriented.
What is purposeful business writing?
Focuses on achieving a specific objective, such as informing, persuading, instructing, or problem solving.
What is economical business writing?
Focuses on achieving specific objectives like driving sales,cutting costs, increasing productivity, or securing investments.
What is audience oriented business writing?
Tailored to a specific audience, such as colleagues, clients, stakeholders, or supervisors.
What are the business writing stages?
- Planning your solution
- Drafting your solution
- Revising your solution
What is stage one of business writing?
Planning:
- Goals
- Audience
- Information
- Analysis and organizationa
- Form, channel, and format
What is the goal of planning for business writing?
Are you informing, persuading, instructing, or requesting action?
What is a primary audience?
- Position/job?
- Pre-existing knowledge?
- Likely response?
What is a secondary audience?
- Difference from primary audience?
- Background knowledge?
- Likely response
What is the analysis and organization for the planning stage of business writing?
- Understanding the purpose, audience, and content before beginning the writing process. It helps ensure the message is tailored, relevant, and actionable.
- Organization is the process of structuring the content so that it is logical, easy to follow, and efficient in conveying the intended message.
What is the form of a business writing?
Form refers to the type or structure of the document, based on its purpose.
- ex) email, letter, memo, etc
What is the channel of business writing?
The channel is the medium or method used to deliver the message. It affects how quickly and effectively the communication reaches the audience.
- Ex) electronic, printed
What is the format of a business writing?
The format refers to the layout, structure, and style of the document. It ensures the content is presented clearly and professionally.
What is stage two of business writing?
Drafting:
- Hide your phone
- Gather your notes
- Begin with your best section
- Write for 30 minutes
- Let go of perfection
What is revision?
Deep changes
What is editing and proofreading?
Surface level changes
What are general strategies of editing?
- Have someone read your draft
- Use a printed copy
- One area of improvement per revision
- Give yourself time
What are revisions strategies?
- Copy and paste the first sentence of each paragraph and the last sentence of each paragraph
- Read those sentences one after another to see if you can follow the essays flow
- Add/clarify topic sentences or add/modify the transitions as needed
