Chapter 4 Flashcards
includes process and activities to identify, define, combine, unify, and coordinate the various processes and activities within the project management processes group
Project integration management
Tools & Techniques of Project Management Integration
1) Expert Judgment
2) Data Gathering
3) Interpersonal and team skills
Occurs at the end of planning and beginning of execution to communicate objectives, gain commitment, explain roles and responsibilities to stakeholder. Occurs at the beginning of each phase for multi-phase projects.
Project kick-off meeting
Process of defining, preparing, and coordinating, all plan components and consolidating them into an integrated project management plan.
Develop Project Management Plan
This process of project management plan defines how the project is executed, monitored, controlled, and closed. Varies by complexity. Summarized and detailed. Agile for accuracy. Baselined (regularly update)
Develop
Project management plan develop from _____ from many other processes
outputs
These are outputs from other planning processes and inputs to this process
Subsidiary plans and baselines
These factors influence an organization by government and industry standards; legal/regulatory requirements and/or constraints; organizational structure, culture, management practices/sustainability; governance framework, and infrastructure.
Environmental Factors
an identified area of project management defined by its knowledge requirements and describes in terms of its component processes, practices, inputs, outputs, tools, and techniques.
Project management knowledge areas
processes to identify, define, combine, unify, and coordinate, the various processes and project management activities within the Project Management Processes Groups.
Project integration Management (knowledge Area)
The ten Project Management Knowledge areas
1) Project Integration Management
2) Project Scope Management
3) Project Schedule Management
4) Project Cost Management
5) Project Quality Management
6) Project Resource Management
7) Project Communication Management
8) Project Risk Management
9) Project Procurement Management
10) Project Stakeholder Management
Includes processes required to ensure the project includes all the work required and the only work required to complete the project successfully
Project Scope Management (Knowledge Area)
Project Management Process Groups
Initiating planning executing monitoring and controlling closing * Not the same as phases
includes the processes required to manage the timely completion of a project
Schedule management process (Knowledge area)
includes processes involved in planning, estimating, budgeting, financing, funding, managing, and controlling costs so the project can be completed within approved budget.
Project cost management (knowledge Area)
includes processes for incorporating organizations quality policy- Quality Requirements
Project Quality Management (Knowledge Area)
Process to identify, acquire, and manage the resources needed for successful completion of the project
Project Resource Management
Process to ensure timely and appropriate planning collection, creation, distribution, storage, retrieval, management, control, monitoring, and ultimate disposition of project information.
Project communication Plan
process of conducting risk management planning, identification, analysis, response planning, response implementation, and monitoring risk
Project Risk Management (Knowledge area)
process to purchase or acquire products, services, or results needed from outside the project team
Project Procurement Management
Process to identify to the people, groups, or organizations that could impact or be impacted by the project, analyze stakeholder expectations and their impact, to develop appropriate management strategies for effective stakeholder engagement.
Project Stakeholder Management
document that describes how the project will be executed, monitored, controlled and closed
Project Management Plan
Components of the Project Management Plan
Subsidiary Management plans baselines change management plan configuration management plan performance measurement baseline project life cycle development approach management review
An output from Perform Integrated Change Control process
Approved Change requests
involves executing the planned project activities to complete project deliverables and accomplish project objectives
- Available resources allocated
- Changes executed
- Deliverables produced as outputs from processes performed
Direct and Manage project work
Organizational structure, culture, and management practices and sustainability are _______________
Standard policies/procedures/processes are ______________
1) Environment Factors
2) Organizational Assets
provide access to information technology software tools used for scheduling, work authorization systems, configuration management systems, information collection and distribution systems, interfaces with other online automated systems (corporate knowledge base repositories), and KPIs.
Project Management Information Systems (PMIS)
raw observations and measurement identified during work activities being performed to carry out the project work. Gathered through work execution and passes to controlling processes for further analysis
Work Performance data
Types of work performance data
KPI technical performance measures actual start/finish dates of scheduled activities story points completed deliverable status schedule progress number of change requests number of defects
Where all project documents are recorded and tracked
Issue Log
a formal proposal to modify any documents, deliverables, or baselines and performed through Integrated Change Control Process.
Change requests
Change request types:
Corrective action
preventive action
defect repair
updates
Use existing knowledge and creating new knowledge to achieve the projects objective and contribute to organizational learning
Project Knowledge Management
Tools and techniques used in knowledge management depend on ____ of the project, _____ of innovation, project ________, and level of _________ among team members.
- Nature
- degree
- complexity
- diversity
Effective for sharing, simple, unambiguous, codified explicit knowledge
Information management
Interpersonal and team skills:
1) Active listening- reduces understanding
2) Facilitation- guide to decisions, solutions, and conclusions
3) Leadership- communication vision/inspire focus on knowledge/objectives
4) Networking- informal connection/relations to share tactic/explicit knowledge
5) Political awareness- plan around project environment and organizational policies
includes:
- categories/descriptions;
- impacts/recommendations/proposed actions associated with the situation;
- Records challenges/problems/realized risks/opportunities/other
Lessons Learned Register
Explicit knowledge vs Tactic Knowledge
Explicit- Easily codified
Tactic- personal and difficult to express (Belief, insight, experience)
Two key activities for knowledge management:
1) knowledge sharing
2) knowledge integration
Work performance metrics defined at the start of a project
scope, schedule, budget, and quality
Data comparative to budget, work to be performed, resources used, funding schedule
Degree of budget variance
preventive and corrective action required.
Data Analysis alternative
corrective/preventive actions
Data Analysis cost-benefit
Best corrective action in terms of cost
integrative perspective on scope, schedule, and cost performance
Data Analysis Earned Value
Identify main source of problem.
Data Analysis Root Cause
Reports contain
earned value graph information trend lines and forecasts reserve burndown charts defect histograms contract performance information and summaries
Presentation types for reports
dashboards
heat reports
stop light charts
other
Change requests are issued to reduce, expand, adjust the following and may necessitate collection and documentation of new requirements.
project scope, product scope, quality requirements, schedule or cost baselines
Formally chartered group responsible for reviewing, evaluating, approving, deferring, or rejecting changes to the project and for recording and communicating such decision.
Change Control Board (CCB)
focuses on the specifications of both the deliverables and the processes
Configuration control
focus on identifying, documenting, and approving or rejecting changes to the proj doc, deliverables, or baselines
change control
Tools that support configuration management activities
1) Identify configuration item: defined, document labeled, changed managed, accountability maintained.
2) Record and report configuration item status
3) Perform configuration item verification and audit: items correct, changes registered, assessed, approved, tracked, and correctly implemented.
4) ensure functional requirements defined in the configuration documents are met.
Tools for change management:
1) identify changes
2) document
3) decide on changes
4) track
5) Manage change requests and resulting decisions
Data Analysis Types
1) Alternative Analysis
2) Cost-Benefit analysis
Types of decision making
Voting
Autocratic decision making
Multicriteria decision analysis
