Brainscape's Knowledge GenomeTM

Browse over 1 million classes created by top students, professors, publishers, and experts.


See full index

CIPS L4M2 - Defining Business Need > Chapter 3.4 > Flashcards

Chapter 3.4 Flashcards

1
Q

Name the two key ways to review and enhance specifications

A
  1. mandating the use of standardised products or services wherever possible
  2. Using techniques such as value analysis and value engineering to ensure that users receive the highest levels of value and cost
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

Name the three levels that standardisation in product manufacture can occur

A
  1. Individual parts and components
  2. End products they are used in
  3. Processes used to make them
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

Name 4 benefits of standardisation

A
  1. Cost reduction
  2. Quality
  3. Flexibility
  4. Responsiveness
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

Name the 5 ways the manufacturing process changes with increased volume and variety of parts used in production

A
  1. Job shop
  2. Production cells
  3. Flexible manufacturing systems
  4. Mixed lines
  5. Dedicated lines
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

Explain a job shop

A

When a wide range of end-products each call for a different range of materials and the possible number of the end products means they are made to order as it is uneconomic to store all of them in inventory

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

Explain production cells

A

The manufacturing process is divided into small groups that make sub-assemblies that are similar in terms of the parts or equipment used

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

Flexible manufacturing system

A

Method for procuring goods that is readily adaptable to changes in the product being manufactured or the quantity being produced

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

Explain mixed lines

A

Production lines in which small quantities of different products are made with quick changeover in set-up between production runs

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

What three things are often referred to as batch production

A

Production cells
Flexible manufacturing system
Mixed lines

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

Explain dedicated lines

A

Only a small number of products are made as the set-up costs for the production line are high

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

What is often referred to as mass production

A

Dedicated lines

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

Name an advantage of mixed lines

A

It increases efficiency and reduces the amount of inventory needed to meet demand

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

Name a main advantage of dedicated lines

A

It gives a low unit cost

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

Name an advantage of standardising products, materials and components

A

Allows a larger quantity of a product to be made at a time. This has the effect of reducing the unit cost

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

What concept may you use when utilising standardisation in a service company

A

Lean

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

Are the concepts of lean also applicable to manufacturing organisations?

A

Yes

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
17
Q

What is the Lean design about

A

Maximising the value that a customer receives and at the same time minimising waste in delivering that value

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
18
Q

Name the 5 elements of lean

A
  1. identify value
  2. Recognise the value stream
  3. Create flow
  4. Establish pull
  5. Seek perfection
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
19
Q

Name the 6 concepts of Lean

A
  1. Lead time and process speed
  2. Work in progress
  3. Delays
  4. Value-add and non-value add
  5. Process efficiency
  6. Waste
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
20
Q

Define lead time

A

The time it takes to deliver the product or service once the order is placed

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
21
Q

What formula shows the relationship between lead time and the drivers of lead time (Little’s law)

A

Lead time = amount of work in process / average completion rate

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
22
Q

What does process efficiency measure?

A

The percentage of time that work spends in value-adding activities and is a key measure of any process

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
23
Q

What is the formula for process efficiency

A

Process efficiency = value-add time / total lead time

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
24
Q

What is likely if the process efficiency is less than 10%

A

There is a lot of waste in the process

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
25
Q

How to define waste

A

Anything that adds no value in the eyes of the customer

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
26
Q

What is the amount of waste for an activity proportional to?

A

The delay that it causes

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
27
Q

What are you likely to find if a process has not been through a lean assessment?

A

At least 50% of the work is non-value added

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
28
Q

Name 3 factors that contribute to the importance of a requisition

A
  1. Value
  2. Complexity
  3. Importance to the organisation or the originating department
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
29
Q

What is the purpose of lean

A

To make processes faster by eliminating non-value-add activities often referred to as waste

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
30
Q

Name the 8 types of waste

A
  1. Over-production
  2. Unnecessary motion
  3. Waiting
  4. Transport and handling
  5. Over-processing
  6. Inventory
  7. Defects
  8. Skills
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
31
Q

What is the acronym for the 8 types of waste

A

TIMWOODS

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
32
Q

What does TIMWOODS stand for

A

Transport and handling
Inventory
Motion
Waiting
Over production
Over processing
Defects
Skills

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
33
Q

What will eliminating waste help with

A

Standardising processes in any service industry

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
34
Q

Explain what a standardised product is

A

One for which the organisation produces no variation

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
35
Q

What do smaller production runs create

A

Higher unit costs for items produced

36
Q

What does standardisation help to achieve

A

A consistent level of quality

37
Q

Define learning curve

A

A graphical representation of how unit costs reduce the greater the number of those items produced

38
Q

Define logarithmic scale

A

A scale in which the distance of a point from the scales zero is proportional to the logarithm of the number rather than the number itself

39
Q

What effect does standardisation have on the learning curve?

A

Advantages
The time required to provide a service reduces the more times that it is delivered by the same group of workers

40
Q

What does standardisation reduce the complexity of?

A

Operations in terms of production processes for products and delivery processes for services

41
Q

What is the third level of standardisation?

A

Simplifying the range of parts or materials used

42
Q

Explain the zero based approach

A

Removing everything from a production order and only putting back in what you actually need

43
Q

Name 3 benefits to suppliers for standardising parts

A
  1. Reduced costs of manufacturing and logistics which allows suppliers to be more price competitive
  2. Increased flexibility of manufacturing operations, which improves delivery times to customers
  3. Freeing up of people to focus on more value-added activities rather than spending time on activities such as inventory management
44
Q

Define value analysis

A

A systematic process for improving the value of a product, service or project

45
Q

Name 2 ways that a value analysis is typically used

A
  1. To determine the value of each component used
  2. To find cost reduction opportunities by optimising the components used
46
Q

What questions does a value analysis raise?

A
  1. What function does it perform and how much does it cost
47
Q

Name 8 questions that you should ask when conducting a value analysis

A
  1. Is there a standard part?
  2. Can we simplify it
  3. Who else buys it for less
  4. Is there a cheaper supplier
  5. Is there anything better
  6. Is there a substitute
  7. Can we cut it out all together
  8. Can we use a cheaper process
48
Q

Name the 4 steps of target costing

A
  1. Decide on the selling price the market will accept
  2. Decide the minimum profit level that is acceptable
  3. Take the profit from the selling price to arrive at the target cost
  4. Start a project to identify ways to reduce the current actual costs to the target level
49
Q

What is a common way to identify costs?

A

Target costing

50
Q

What framework can target costing provide?

A

A framework in which the supplier and the buyer agree on how much value a new service has to the buyer and how fair the cost of delivering it might be for both parties

51
Q

Name 3 things that are recommended when conducting target costing

A
  1. targets must be valid
  2. Targets should be achievable
  3. The requirement for the functionality of the products and services must be defined unambiguously and stated publically
52
Q

What does target costing set

A

Measurable objectives that are based on a logical and transparent process, ensuring suppliers are properly engaged with them

53
Q

Name the 5 steps in carrying out a value analysis

A
  1. gather information
  2. Carry out functional analysis
  3. Be creative
  4. Evaluate
  5. Develop
54
Q

Name 4 types of data collected in the gathering information stage of a value analysis

A
  1. Visits to see the product being produced or the service delivered
  2. Product drawings
  3. Specifications
  4. Any relevant reports
55
Q

Name 2 types of functions

A
  1. Primary functions
  2. Secondary functions
56
Q

Define primary function

A

The reason for the product/service being in existence

57
Q

Define secondary function

A

The things the product can do in addition to its primary functions

58
Q

Describe functions

A

A pair of words that consist of a verb and a noun

59
Q

How many functions are usually identified in a value analysis?

A

Between 10 and 15

60
Q

What does the analysis of functions, their importance and their cost result in?

A

A table that shows each components value index and the action that this suggests

61
Q

What is an alternative to using a quality function deployment analysis

A

A pugh analysis

62
Q

Define pugh analysis

A

A tool for facilitating a team based approach that converts customer expectations into a number of potential solutions and then evaluates them to choose the best one

63
Q

Name the 5 step process for carrying out a pugh analysis

A
  1. Enter the current base line design
  2. List alternative concepts
  3. List key design criteria
  4. Determine the relative weights of the criteria
  5. Rank alternative concepts as better, the same or worse than baseline
64
Q

What is the pugh approach in basic terms

A

A way to compare multiple and different options against a baseline and answer the question: which solutions are better and which are worse

65
Q

What does the term creativity refer to

A

An abundance of ideas that are more than just superficial changes

66
Q

Name 10 things that get in the way of creativity

A
  1. The right answer
  2. Logic
  3. Rules
  4. Being practical
  5. Play is frivolous
  6. Not my area
  7. Avoidance of ambiguity
  8. Not wanting to appear foolish
  9. Not wanting to fail
  10. A persons belief that individuals are not creative
67
Q

What are the 4Ps (creativity)

A
  1. Product perspective
  2. Planning perspective
  3. People perspective
  4. Potential perspective
68
Q

What is a useful mnemonic for a way of evaluating options

A

ORAPAPA

69
Q

What does ORAPAPA stand for?

A

Opportunities
Risks
Alternatives and improvements
Past experience
Analysis
People
Alignment and ethics

70
Q

Name 3 things to consider in the development stage of value analysis

A
  1. Put enough detail together that the option can be compared against the baseline solution
  2. Show that the value analysis team have gone into sufficient detail and with sufficient rigour to assure the final decision maker that the comparison with the baseline is valid
  3. Give the final decision maker the opportunity to question and challenge the detail for each
71
Q

How does value engineering differ from value analysis

A

Value analysis is concerned with existing products or services. Value engineering uses the same techniques but is applied to new products or services

72
Q

What is a useful tool for value engineering

A

Kano model

73
Q

What is the Kano model

A

Simple method of deciding which functions a new product or service should have. A product or service is much more than just functionality. It is also about customers emotions

74
Q

What 5 types of requirement does the Kano method identify?

A
  1. Attractive requirements
  2. One-dimensional or performance requirements
  3. Mandatory requirements
  4. Indifferent requirements
  5. Reverse requirements
75
Q

Define indifferent requirements

A

Functions of a product/service that are of little or no relevance to a customer and so do not influence whether or not that particular company’s product/service is selected

76
Q

Define reverse requirements

A

Functions that are perceived negatively by customers and so they have a reverse effect

77
Q

Name the 4 step process for engaging with stakeholders

A
  1. Identify the stakeholders
  2. Understand and prioritise the stakeholders
  3. Prepare a stakeholder engagement plan
  4. Implement the plan
78
Q

Name 3 ways to identify stakeholders

A
  1. Ask the sponsor of the procurement project who they believe the stakeholders are
  2. Consult with peers to find out who they believe the stakeholders are
  3. Brainstorm potential stakeholders with the project team
78
Q

What can be used to summarise the role stakeholders play

A

RACI

79
Q

What does RACI stand for

A

Responsible
Accountable
Consulted
Informed

80
Q

Name the 3 benefits of carrying out a RACI (what it identifies and clarifies)

A
  1. What people think their roles in writing the specification are
  2. What others think these roles are and who should do them
  3. What people actually do when they carry out their specification writing tasks
81
Q

What is a commonly used stakeholder analysis tool?

A

Stakeholder analysis matrix - mendelow

82
Q

What does the mendelow stakeholder analysis matrix involve?

A

Involve, collaborate, inform, consult
Based on level of interest and influence

83
Q

What else should you prepare to cover the RACI groups?

A

Communication plan

84
Q

Name the 10 key steps for implementing a communication plan (Association for project management)

A
  1. Understand what people will be engaged with at each stage of the project
  2. Consult early and often
  3. Be aware of stakeholder behaviour and what might be causing a particular reaction
  4. Plan the stakeholder engagement beforehand and talk to colleagues about possible reactions to the engagement
  5. Build trust with stakeholders
  6. Use foresight to identify potential problems with communications and engagement and plan a way around them
  7. Treat stakeholders as a potential source of risk and opportunity for the project and take action accordingly
  8. If there are multiple stakeholders there is likely to be a difference of opinion between them as to the project’s priorities and outcomes
  9. Decide what success means for different stakeholders and keep this in mind when preparing communications
  10. Take responsibility for telling everyone involved what their roles are and what is expected of them

CIPS L4M2 - Defining Business Need (12 decks)

Brainscape helps you reach your goals faster, through stronger study habits.
© 2024 Bold Learning Solutions. Terms and Conditions