Chapter 21 - Project Administration and Execution Flashcards
What do ICT Professionals need to provide in order to identify the best solutions for their clients needs?
- Cost Estimates
- Preliminary Budget Numbers
- Value Engineering Proposals
- Material Lists (BOM; Bill of Materials)
- Time constraints and/or milestones
What are the steps involved with managing a telecommunications project?
- Building a project plan
- Tracking and managing the project (schedules, timelines, and material shipment)
- Closing the project (test results, warranty certificates)
What is Human Resource Management?
HR Management covers personnel issues, making sure the right people are working on the right job.
Side note: Project safety, an issue where the PM might have the greatest personal liability, can be managed by the HR, Risk management, or safety management departments.
What is Scope Management?
Scope management involves the assumptions and scope statement that has been accepted by the client and the contractor.
What is Integration Management?
Integration management involves breaking up a large project into multiple small projects, or running several small projects as one large project. It also includes the integration of multiple subcontractors.
What is Time Management?
Time management covers time estimates and schedules.
What is Cost Management?
Cost management involves the development and tracking of a cost estimate and project budget.
What is Quality Management?
Quality management involves a plan on detailed review of design documentation throughout the project, and can also include the physical quality/workmanship and test results during construction along with client value items.
What is communications management?
Communications management involves a plan for scheduled meetings and how coordination occurs.
What is Risk Management?
Risk management identifies the risks of a project such as: injury, professional damage, scheduling conflicts, errors and omissions, and cost risk. Should be performed before a company submits a proposal for a project if possible. Risk plan should be developed to mitigate risks.
What is Procurement Management?
Procurement management involves procurement of resources outside of the team, including materials and subcontractors. It includes the transport and storage costs of bulk purchases vs just-in-time procurement on a construction project. An ICT designer may be required to:
- Review purchase order and packing slips/invoices and compare to approved submittal
- Visually inspect materials
- Confirm proper storage conforms to specifications
What is Stakeholder Management?
Stakeholder management identifies all internal and external parties that are interested in the project, and making sure their expectations are addressed and managed within the project scope and budget.
At a minimum, what should the scope of work cover?
- What needs to be performed.
- Include any client provided documentation (specifications, preliminary design documents)
- Who is responsible
- When the work will be completed
- Where the work will be completed
- How the contract performance will be judged
What are the three types that a scope of work could be?
1) Performance Type: Identifies parameters and objectives that the contractor tries to accomplish
2) Design Type: Contractor is directed specific products and materials to incorporate into the project
3) A combination of both performance and design
What does preparing a scope of work involve?
- Basic planning
- Outlining the scope of work process
- Organizing the project team
- Writing and reviewing
What is involved with outlining the scope of work?
- Identify objectives
- Provide context of project
- Provide technical considerations
- Provide tasks
- Establish milestones for acceptance
- Generating a schedule
- Identifying deliverables
What must the work breakdown structure include?
- Planning and design activities
- Project approval and start
- Implementation of work elements
- Completing the project
What must the work breakdown structure include?
- Planning and design activities
- Project approval and start
- Implementation of work elements
- Completing the project
What are some methods of developing an estimate?
- Analogous: estimate based on time or cost to perform similar work in the past
- Parametric: estimate based on dollar/foot, dollar/drop time, and cost
- Engineering: an engineering estimate developed by the client to be put out to bid later
- Subcontractor bids: a bid provided by the subcontractor to the client that will not be exceeded
- PERT: program looks at potential overruns and underruns of time and cost and then develops a weighted average estimate. PERT uses three estimates for each activity.
- –Optimistic estimate - lowest projected cost or fastest time
- –Most likely estimate - average cost or time
- –Pessimistic estimate - highest projected cost or slowest time
What is the PERT view of a projects schedule and budget?
The PERT view is an estimate that falls between the most pessimistic and most likely estimate. The greater the difference between the estimates, the greater the risk. It’s considered high risk if there is a greater than 10 percent difference.
