Chapter 2

Question 1

Formal and informal informational requests received by departmental elements from outside sources, that involve potential liability to the Department, heightened community interest, proprietary intellectual property, presentation requests, statistics, procedures, managerial strategies or managerial reports, will be directed through which office?

Answer 1

Director’s office

Question 2

The Departmental Records Management Liaison Officer (DRMLO) is which commander? The _ commander is
responsible for coordination of the departmental records management program.

Answer 2

Central Records Bureau Commander

Question 3

MDPD maintains goals and objectives that are updated by the ___ on an annual basis when preparing the Department Business Plan. All major organizational elements must review their goals and objectives and submit revisions on an annual basis for inclusion in the Department Business Plan.

Answer 3

FAB

Question 4

The purpose of the __ is to succinctly communicate the intended accomplishments for each County department for the current and next fiscal year as well as describe any factors which may limit the department’s ability to achieve these accomplishments.

Answer 4

Department Business Plan

Question 5

The Monthly Performance Review, addressing departmental performance activities, is conducted on a monthly basis. All major organizational elements are required to update their score card assigned to the __. The __ is used to align objectives and measure performance which has been identified in the Business Plan for the current fiscal year.

Answer 5

Active Strategy Enterprise (ASE) software program.

Question 6

Researching a problem and developing a solution, leaving nothing for the final authority to do except approve or disapprove, is known as ____.

Answer 6

Completed staff work

Question 7

The acting rank notification shall be limited to __ calendar days.

Answer 7

30

Question 8

The __ shall be responsible for verifying all acting rank notifications related to position vacancies. Furthermore, within 30 calendar days, 2. __ is responsible for immediately notifying element commanders of any position, within their respective element, that has been eliminated or reallocated.

Answer 8

PMB & FAB

Question 9

____ is A written or oral directive issued by a superior to a subordinate or group of subordinates in the course of duty.

Answer 9

Order

Question 10

__ is An order which contains directives of temporary duration or which includes assignment, transfer, promotion or demotion of an employee, or other personnel action.

Answer 10

Special order

Question 11

An employee who receives an order which he or she believes to be contrary to a departmental rule must first obey, and then may appeal. Report and appeal: An employee who receives an order which he or she believes to be contrary to a law, ordinance, or departmental rule shall report it in writing to the concerned __. The report shall contain the facts of the incident and any action taken. Appeals for relief from such orders may be made at the same time.

Answer 11

Division chief

Question 12

All departmental automated systems activities will be coordinated through the _. Actions related to implementation of policy or support of automated systems are coordinated through the Information Technology Services Bureau (ITSB) in conjunction with the Technology Advisory Board (TAB). The ITSB is responsible for development, implementation, and
enforcement of management and standards for all automated systems.

Answer 12

Office of the Chief Financial Officer (OCFO).

Question 13

The Department must explore all avenues to ensure that limited available funds and personnel resources are applied to maximize the achievement of departmental goals. The _ may be convened, when deemed necessary, in order to facilitate this process

Answer 13

Technology Advisory Board (TAB)

Question 14

The __ Program is a voluntary registry service for The Guardianship Program of Dade County, Inc., who acts as the public service guardian for indigent adults, referred to as wards, who are adjudicated incapacitated by the Eleventh Judicial Circuit of Florida.

Answer 14

Guardianship Alert Message (GAM)

Question 15

The Special Victims Bureau (SVB) will serve as the Department’s liaison and oversee the GAM Program. The SVB Major or designee is tasked with authenticating all GAM requests. Upon approval, the SVB Major or designee will forward the GAM memorandum to the Central Records Bureau to be entered in CJIS local. The SVB will be responsible for conducting biannual audits to ensure GAMs are up-to-date. The Guardianship Program of Dade County, Inc., is required to notify SVB of any changes of a ward’s status within__ hours. The SVB shall notify the Central Records Bureau of any changes of a ward’s status.

Answer 15

24 hours

Question 16

MCUs shall be logged onto the County Network on a __ basis in order to update the virus protection software and operating system.

Answer 16

Weekly

Question 17

__ Grants Compliance Section will be responsible for the initial assignment of the Rapid Identification Reader (RIR).

Answer 17

FAB

Question 18

__ are an independent function of the Professional Compliance Bureau (PCB). The staff inspection process provides a quality control mechanism for the Department through review and analysis of operations performed by all departmental elements

Answer 18

Staff inspections

Question 19

_ are ongoing activities conducted to ensure that personnel are complying with departmental policies, procedures, and requirements governing appearance, use, and maintenance of equipment and facilities. All supervisors, at every level of the Department, are responsible for conducting _.

Answer 19

Line inspections

Question 20

STAFF INSPECTION GOALS:
1. -Inspect all organizational components every __ years.

Answer 20

4 & 8

Question 21

Staff inspections are alternated over a four-year inspection cycle. An in-depth inspection wherein _ percent or more of all facets of the inspected element’s personnel, facilities, operations, and equipment are inspected. The on-site phase of the inspection normally takes from 15 to 30 days to complete, and an
inspection report is prepared.

Answer 21

60

Question 22

STAFF INSPECTIONS:
Except as specifically cited by the Director, the __ Major has the responsibility and authority to determine the scope of the inspection and when the inspection is completed satisfactorily.

Answer 22

PCB

Question 23

Notification of Inspection:
Approximately __ months prior to an inspection, the SIS Supervisor shall provide telephonic notification of the projected date of the inspection to the commander of the element to be inspected. At least one week prior to the inspection, the PCB Major will notify the commander of the element to be inspected, via memorandum, of the impending inspection. The memorandum will include specific requests for any
documents, records, data, or additional staffing required.

Answer 23

6

Question 24

The PCB SIS will prepare a clear and concise report at the conclusion of each inspection and will include operational strengths, consolidated comments, tabulated data, recommendations for improvement and, if appropriate, illustrative documents. The final report will be completed within __ weeks following the inspection

Answer 24

4

Question 25

A copy of the inspection report is forwarded by the PCB through the chain of command to the inspected element on a _ day trace for a response.

Answer 25

30

Question 26

Contentious issues regarding inspection findings or recommendations should be resolved by the Major of the PCB with the SIS Supervisor and the commander of the inspected element. Issues which cannot be resolved by the commanders will be submitted to __.

Answer 26

CSD Chief

Question 27

__ months after the consolidated report is approved, the SIS will prepare a trace for the signature of the concerned Assistant Director, Deputy Director or Director, depending on the respective chain of command. The trace will direct the commander of the inspected element to prepare a report within __ days. The report will be submitted to the Assistant Director, Deputy Director, or to the Director, depending on the respective chain of command.

Answer 27

6 & 30

Question 28

Follow-up Visit: -INSPECTIONS-
All implementation actions and changes documented on the Six-Month Response are subject to a random follow-up inspection from the SIS. A __ week notification will be made to the inspected element prior to follow-up visit.

Answer 28

2

Question 29

As determined by the Director, the SIS will conduct annual inventories consisting of either a full or partial accounting of the inventory. If a partial inventory is conducted, all high-risk inventory must be audited to correspond to an approx __ percent confidence level The SIS will also conduct audits and unannounced inspections of the Crime Scene & Evidence Bureau (CSEB), Property & Evidence Section (PES) and the Organized Crimes Bureau, Narcotics Section, to ensure the integrity of storage systems.

Answer 29

95

Question 30

Once each month, the SIS Supervisor will go to the PES and select __ narcotics cases at random for analysis by the Forensic Services Bureau, Crime Laboratory Section.

Answer 30

4

Question 31

An ___ inventory of the canine Narcotics Training Kit will be conducted each calendar year utilizing a random sampling of the training aids.

Answer 31

Annual

Question 32

Formal personnel inspections, which include document and equipment inspections, are to be conducted at least ____, in May and November, and documented on the Personnel Inspection Report (PIR).

Answer 32

Semiannually

Question 33

INSPECTION OF FASCILITIES & EQUIPEMENT:
Semiannual inspections will be conducted in ___ and ___, and annual inspections in January each year.
Inspection results shall be documented as follows, and a copy will be sent to the SIS:

Answer 33

Information/inspections

Question 34

SUPERVISORY RESPONSIBILITIES AND PROCEDURES:
Lieutenants: Shall ensure that required roll calls are held, and orders and other information are communicated.
Sergeants:
Shall accomplish the following:
Within __days after any discrepancy is detected, forward a memorandum to the district/bureau commander indicating corrective action taken or reasons for not taking corrective action, e.g., required training canceled.

Answer 34

30

Question 35

To ensure the accuracy of expenditure reports and compliance with established departmental procedures, the __ Commander or designee will conduct annual on-site financial audits of all departmental authorized cash funds.

Answer 35

FAB

Question 36

When the nature or volume of records would require extensive clerical or supervisory assistance (over __ minutes) by departmental personnel, the person requesting the documents will be charged, in addition to actual duplication costs, the hourly rate including fringe benefits of the employee(s) providing the service.

Answer 36

20

Question 37

Release of juvenile offender records:
Arrests made prior to October 1, 1994:

Answer 37

Release only the name and address of juveniles 16 years of age or older.\
*Information on juveniles under 16 years of age may not be released.

Question 38

Release of Juvi offender records:
Arrests made since October 1, 1994: what may be released pursuant to 119-Public Records?

Answer 38

may release the name, photograph, address, and crime/arrest report of a child taken into custody for a violation which, if committed by an adult, would be a felony; or for juveniles found by a court to have committed three or more violations of law which, if committed by an adult,
would be misdemeanors.

Question 39

RECORDS CONTROL:
For requests for public records known or believed to be associated with legal or administrative proceedings involving the Department or the County, immediately notify the Police Legal Bureau (PLB) of the request and follow instructions concerning display or reproduction of the requested records. If the request is in writing, forward a copy of the request to PLB within __ hours of receipt.

Answer 39

24

Question 40

FORMS CONTROL:
When annual usage is over 500, but less than 5,000, and the request is not for multi-copy no-carbon required forms or special handling, e.g., padding or hole punching, entities will utilize the MDPD __ Bureau by submitting a Printing Work Order.

Answer 40

CRB

Question 41

FORMS CONTROL:
When annual usage is over 5,000 or fine quality printing is needed, requesting entities will consult with the __ Bureau.

Answer 41

FAB

Question 42

_____ defines: Unbroken line of authority extending from the Director through a single subordinate at each level of
command down to the level of execution.

Answer 42

Chain of command

Question 43

When a need develops for a single-use plan affecting more than a single bureau, or when it is necessary to develop a major project within a limited time, it may be appropriate to assemble a ___ whose staff is provided on loan from various divisions or bureaus.

Answer 43

Task force

Question 44

Vacation Schedules:
Adequate manpower resources must be consistently available for response to emergency situations; therefore, supervisors will prepare and manage their respective vacation schedules so that not more than __ percent of large departmental elements are approved for vacation for any given period. Small departmental elements will approve vacations as practicable to ensure an adequate staffing balance consistent with their respective operations.

Answer 44

12

Question 45

Acting Rank Notification and
Memorandum:
To ensure continuity of command, when section supervisors or above will be on leave __ hours or more, an acting rank notification designating an acting supervisor shall be prepared.

Answer 45

40

Question 46

Command & Organization:
A senior command officer at an emergency scene who chooses not to take command may be held accountable for unfavorable developments which could have been prevented by assuming control. When personnel from two or more departmental elements are engaged in a joint operation, the __ officer of the element which initiated the operation shall be in charge. An officer of lesser rank shall assume command of the operation only if he possesses unique information or skills which are necessary for the successful conclusion of the operation.

Answer 46

Senior

Question 47

Span of Control:
No more than __ employees should be under the immediate control of an individual supervisor, unless the variables of the situation or the needs of the Department dictate otherwise. Each supervisor is accountable for the performance of his immediate subordinates.

Answer 47

12

Question 48

A ___ supervisor is the first level of supervision and has a primary responsibility to guide, train, direct, and motivate subordinates.

Answer 48

Field

Question 49

The ____ is delegated responsibility for centralized and decentralized patrol, police operations, uniform services and strategic response; e.g., repress and prevent criminal activities, investigate offenses, apprehend offenders, furnish day-to-day law enforcement services to the community, and provide agricultural patrol. Additionally, contracted police services are provided to incorporated cities to provide law enforcement and community-oriented service particular to each locality.

Answer 49

Police Services Assistant Director

Question 50

___ personnel prepare and maintain Department maps, charts, and graphs; research and analyze short-and long-term projects which affect departmental operations; respond to inquiries from outside agencies regarding departmental procedures, policy, and operations and conduct the departmental Citizen Attitude Survey.

Answer 50

PCB

Question 51

The ___ bureau is responsible for the Department’s Gun Bounty
program and Police Explorer program.

Answer 51

PIEB

Question 52

The Technology Advisory Board consists of ___ voting members. The two MDPD Assistant Directors, and the Chief Financial Officer. The commander of the ITSB will attend TAB meetings as a non-voting member of the Board.

Answer 52

3

Question 53

While a unit is on-duty, a MCU will not be routinely stored in an unattended vehicle, for extended periods of time. It may be temporarily stored in a locked vehicle for limited periods of time, not to exceed __ hours, when an operational situation requires such action.

Answer 53

8

Question 54

District/bureau/section majors or commanders will not transfer an RIR device from one employee to another without first completing the appropriate “Employee to Employee Transfer Record” Within the ___ business days of transferring the device, the concerned major or commander will forward a copy of the updated RIR Inventory Control Form to the FAB’s Grants Compliance Section and retain the original for its records.

Answer 54

5

Question 55

The ITSB/ITD produces a monthly RIR usage report.
To ensure the RIR is being utilized as intended, the ITSB/ITD Commander will ensure the previous month’s usage report is forwarded to the concerned division chief by the __ of each month. Division chiefs will determine continued assignment of the devices for the entities under their respective purview based on the monthly usage report findings.

Answer 55

10th

Question 56

Pre-Inspection Activities:
Employee survey: ___ percent of the inspected element’s personnel will be identified to complete an employee survey questionnaire.

Answer 56

60

Question 57

The DRMLO will coordinate with __ whenever requests for records involve extensive research and/or liaison with multiple departmental elements, in order to accommodate the requesting party.

Answer 57

PLB

Question 58

Chapter ___, FS, provides for sealing (FSS 943.059) or expunging (FSS 943.0585) criminal records, and severely restricts the conditions under which the creation or existence of sealed or expunged records may be acknowledged. Sealing or expunging criminal records is accomplished by the individual or office possessing such a record, upon receipt of a court order. An order to seal or expunge is explicit as to the case involved.

Answer 58

943

Question 59

Only records with an approved retention schedule should be stored at the Miami-Dade County Records Management Facility. Requests for an extension of the retention period must be approved by the Director. Records with a retention period of __ years or less shall not be forwarded.

Answer 59

2

Question 60

For purposes of this part, an ____ is a written directive, such as the Departmental Manual, a subordinate element standard operating procedure, or a state or federal document which establishes a form and gives instructions as to its completion, use, and disposition.

Answer 60

Enabling document

Question 61

The ___ Bureau establishes departmental locator codes for departmental entities. New authorized forms or revised forms will be assigned the form number identifier that reflects the locator code of the entity that requested the new or revised form.

Answer 61

Personnel management