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Sgt. Study Guide > Chapter 11 > Flashcards

Chapter 11 Flashcards

1
Q

The selection process shall be evaluated ___ to ensure that it is effective in recruiting and selecting the best job applicants to meet departmental needs. The __ evaluation will address each step in the procedure to ensure compliance with the law.

A

Annually

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2
Q

The PMB publicizes position vacancies at
least __ working days prior to the official application filing deadline.

A

10

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3
Q

Any current MDPD employee who provides a written letter of reference
to an applicant who is successfully hired by the Department for the position of Police Officer will be granted _ days of administrative leave (AD). Any AD days earned pursuant to the Recruitment Incentive Program must be used within __ months from the award date.

A

2, 12

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4
Q

SUBSTANCE ABUSE/ RESTRICTIONS
Single usage of substances listed in Schedule I, for the purpose of experimentation, as long as the usage is not within __ years prior to the date of application.

A

2

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5
Q

Applicants will be disqualified if found guilty of, or have pled guilty or nolo contendere to, driving under the influence within the past __ years.

A

10

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6
Q

If the Police Officer applicant is approved for a conditional offer of employment, the applicant then becomes a selectee, and the file is returned to PMB for final evaluation based upon the results of
part 2 of the psychological test and medical screening data. Completion of the file by PMB shall be accomplished within __ days.

A

30

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7
Q

If the Police Officer applicant is disapproved for employment, the file is returned to PMB. The applicant will be notified in writing, within __ calendar days of the specific reason for the decision. Disqualified applicant files will be retained for __ anniversary years after personnel action and any litigation is resolved.

A

30, 4

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8
Q

All new hires must pass their examination for alcohol and drug screening no more
than __ days prior to their first day of work.

A

45

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9
Q

Applicants who fail the JTA may be retested. The psychological examination may be retaken after __ year. If disqualification is based on other factors, the candidate will be advised by PMB when reapplication can be made

A

1

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10
Q

LATERAL ENTRY:
Employed as an MDPD Police Reserve Officer and completed at least __ eight-hour riding assignments (excluding police academy training). Employed in a full-time sworn classification by (or separated within preceding 24 months from)
another police agency, in possession of a Basic Recruit Certificate of Compliance from the State of Florida or its equivalent, completed probation with a Florida law enforcement agency, and acquired
at least one year of police experience.

A

150

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11
Q

Employees should contact PMB at least __ weeks prior to the anticipated date of return from a leave of absence. This will permit the orderly processing of necessary forms and allow the
Department time to verify that the employee meets all qualifications for return to duty

A

4

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12
Q

A probationary Police Officer or Police Officer trainee who takes a voluntary demotion to a lesser classified position will be required to fulfill a mandatory ____ month period of satisfactory performance while in the classification prior to reapplying for consideration as a Police Officer candidate

A

12

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13
Q

Police Reserve Officers:
Candidates must be at least 19 years of age at the time the application is submitted. Additionally, for retired LEO, compensation or salary shall not be paid to police reserve officers who are appointed under these circumstances, for police reserve officer duties or off-regular-duty assignments, until month __ of
retirement.

A

13

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14
Q

To meet State minimum standards which are established by the Criminal Justice Standards and Training Commission, each police reserve officer trainee must complete the departmental ___-hour Field Training and Evaluation Program (FTEP) and mandatory in-service training which equal that required for full-time officers
performing the same duties and responsibilities.

A

320

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15
Q

A trainee who misses __ percent of departmentally-prescribed training, or State minimum standards training, shall be dismissed from the PROP.

A

10

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16
Q

The police reserve officer receives a daily and weekly evaluation after each FTEP riding assignment, and an end-of-phase evaluation at the conclusion of each __-day phase. Evaluations are prepared as
enumerated in the FTEP guidelines.

A

20

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17
Q

The total number of police reserve officers is limited to __ per district.

A

25

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18
Q

The contractual cities may utilize MDPD sworn law enforcement officers, certified as police reserve officers, who have met the requirements to transfer: Officers shall not exceed more than ten percent of the contractual cities’ assigned sworn law enforcement officers, to a maximum of __ police reserve officers.

A

5

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19
Q

Reserve P.O: Responsibilities:
Work a minimum of __ hours per month (48 hours per quarter) in the assigned position. Should the police reserve officer, during any particular month, be unable to fulfill the monthly obligation to the
PROP, the officer shall be afforded the opportunity to make up the hours during the respective quarter within the calendar year. Failure to meet the quarterly obligation is considered abandonment
of position.

A

16

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20
Q

Reserve P.O: Responsibilities:
Forward copies of all daily activity reports, including training days and special details, to the district master sergeant or unit supervisor, along with a Police Reserve Officer Time Sheet, no later than the ___ of every month.

A

5th

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21
Q

District Coordinator:
Forward the Police Reserve Officer Monthly Summary Sheet, including copies of the reserved officers’ signed Daily Activity Reports and Police Reserve Officer Time Sheets, to the PROP Coordinator no later than the __ day of every month for the previous months’ work.

A

15

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22
Q

Providing a vacancy exists, inter-district transfer of police reserve officers requires approval of the PROP Coordinator and the Assistant Director, Police Services. The concerned police reserve officer must have completed at least __ months of satisfactory performance in the initial district of assignment. Detachments to a specialized element will not exceed __ months.

A

24, 6

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23
Q

Roster:
The district master sergeant provides the PROP Coordinator with a roster of assigned police reserve officers.
The roster is forwarded with the district work schedule not less than __ weeks prior to each shift rotation.

A

2

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24
Q

The ___ of Police Services is delegated responsibility for coordinating the PSA program.

A

Assistant Director

25
Q

All PSAs will receive approximately __ hours of instruction, including ___ hours necessary to meet requirements established by the State of Florida Criminal Justice Standards and Training Commission for traffic crash investigation through the Selective Traffic Enforcement Program (STEP).

A

400, 200

26
Q

______: Showing favoritism toward relatives, based upon that relationship, rather than an objective evaluation of
ability or suitability. Example: offering employment to a relative despite the fact that there are others who are better qualified and willing to perform the job.

A

Nepotism

27
Q

_____: Automated personnel management s which expedites the processing of personnel transactions, it is used to record and process all personnel actions.

A

Advice of Personnel Action

28
Q

__ refers to first- and second-level supervision in the respective chain-of command.

A

Direct supervision

29
Q

___ refers to any level of supervision above second-level supervision in the respective chain-of-command

A

Indirect supervision

30
Q

Personnel Allocation:
Allocation and distribution of personnel shall be based upon assessments of workload demands, which are reassessed every __ years. The Professional Compliance Bureau Accreditation Manager will send a trace to all departmental elements providing instructions on submission. Each departmental element will designate a liaison to be responsible for coordinating and completing their respective element’s
assessment. The nature and number of tasks, as well as their complexity, location, and time required for completion are factors that shall be considered when allocating and distributing personnel.

A

4

31
Q

INTERVIEW/POST INTERVIEW:
Within ___ days following receipt of notification, an employee may submit a written request for explanation of status. Copy distribution will include PMB

A

10

32
Q

____: MDPD employee files maintained at Miami-Dade County Human Resources Department (HRD).

A

Official Personnel Files

33
Q

_____: MDPD employee files maintained by the Department at the employee’s unit of assignment.

A

Departmental Personnel Files:

34
Q

____: Personnel records of former MDPD employees who have separated from County service.

A

Inactive Personnel Files:

35
Q

____: Employee of HRD responsible for conducting and supervising various day-to-day activities concerning official personnel files of MDPD and all other Miami-Dade County agencies.

A

County Personnel Records Manager

36
Q

______: MDPD employee in Personnel Management Bureau (PMB) responsible for coordinating activities related to personnel files for all MDPD elements. The coordinator acts as liaison between MDPD and HRD, and is responsible for disseminating new information and policies concerning personnel files to
all affected departmental elements. The coordinator is also responsible for assisting in the development and coordination of initial and periodic training of all affected MDPD employees regarding this procedure and any new personnel file procedure to be implemented.

A

Personnel Records Coordinator

37
Q

____: A commander or supervisor at the bureau, district, or section level having immediate control of departmental personnel files at a designated location. The custodian authorizes all viewing or duplication of personnel records, and affirms validity of all copies of records sent from his assigned location. The
custodian also ensures that all persons responsible for managing or handling personnel files at the assigned location receive appropriate initial and in-service training.

A

Personnel Records Custodian

38
Q

_____: MDPD employee designated by a personnel records custodian as the primary person responsible for
maintenance of departmental personnel files, obscuring of confidential information on personnel files requested for review or duplication, monitoring activities of persons viewing personnel records in his
assigned location, and assuming responsibilities of the records custodian in his absence or upon request.

A

Personnel Records Delegate

39
Q

___: The Personnel Record Summary summarizes the employee’s work record. It contains reports and documents which are allowed to be included pursuant to Miami-Dade County procedures and
applicable collective bargaining agreements.

A

Personnel Record Summary

40
Q

OUTSIDE REQUEST TO REVIEW FILES:
The personnel records custodian shall schedule an appointment in order to allow sufficient time for preparation of the file for review. Whenever possible, this appointment should be no longer than
__ business days from the time the request was received.

A

5

41
Q

OUTSIDE REQUEST TO REVIEW FILES:
Pursuant to CHAPTER 04 - PART 01 - CASH AND NEGOTIABLES, fees obtained as payment for copies of personnel files shall be turned in to the Fiscal Administration Bureau (FAB) within __ hours of receipt. A receipt shall be issued for fees collected, and the personnel records delegate
shall maintain complete records relating to such transactions.

A

72

42
Q

The Public Defender’s Office (PDO) will notify departmental elements, by letter, of their intent to review a personnel file. Except in exigent cases, notification will be a minimum of ___ business days in advance of the desired appointment. If the specified date and time is not practical, the affected departmental element shall contact PDO to arrange a different appointment.

A

5

43
Q

The employee is responsible for accurate completion of the Personal Data Change Report and submission of the report to his immediate supervisor within __ hours after the personal data change has occurred.

A

48

44
Q

Personnel Rosters:
Each division chief and supervisor of an office reporting to an assistant director or the Director will distribute their respective roster during the first week of January, May, and September annually, and
ensure that necessary revisions are prepared and distributed during the interim months.

A

True

45
Q

Each entity will initially update each employee’s EPS to also reflect the skills of Electric Control Device and/or Crisis Intervention Team training within __ days. The Information Technology Services Bureau will eventually relieve the entities of weekly reporting but will require that the EPS is continually updated as skills advance or equipment is reassigned to other personnel.

A

30

46
Q

Role of Supervisor/Evaluations:
In addition to periodic conferences, supervisors shall notify employees in writing, at least __ days prior to the end of the rating period, when performance falls below satisfactory. If previous satisfactory performance becomes unsatisfactory less than __ days before the end of the
rating period, supervisors shall notify employees in writing as soon as possible.

A

90

47
Q

Frequency:
Sworn, probationary police officers will be evaluated in accordance with the Field Training and Evaluation Program. All employees shall be evaluated at least ____, not later than their pay anniversary date.

A

Annually

48
Q

To ensure that the report is prepared within the appropriate time frame, suspense files will be established and maintained by each element. Approximately __ days prior to the end of a probationary period, PMB will notify appropriate supervisors of the date that the report is due.

A

30

49
Q

Probationary status supervisors will be evaluated __ and __ months after appointment to supervisory
classifications:

A

6, 12

50
Q

An employee rated as Unsatisfactory shall have the merit increase deferred for
__ months; a rating indicating the individual Needs Improvement will normally result in a deferral of less than __ months.

A

6

51
Q

The ___ office shall receive written notification, via memorandum, after a merit increase is deferred.

A

Director’s

52
Q

APAs involving promotion, demotion, resignation, termination, or retirement will carry signatory approval lines through the employee’s chain-of-command up to the ___. All other APAs should be approved through the employee’s chain-of-command to the concerned assistant director or the Director for offices reporting to him prior to being forwarded to PMB.

A

Director

53
Q

Payroll Submission:
E-PAR is submitted on Thursday and Friday of the non-pay week. All supporting documents (regular overtime slips, court related overtime slips, etc.) are to be delivered to the PMB by what time: ____

A

8:30 am

54
Q

Leave of Absence: Employees granted leave of absence for nondepartmental activities exceeding ___ month shall return all uniforms and equipment items to the FAB Inventory and Supply Unit.

A

1

55
Q

Symbol of Mourning: On departmentally authorized days of mourning, a strip of black cloth or tape approximately___ wide may be placed horizontally from edge to edge across the midpoint of the badge.

A

three-fourths of an inch

56
Q

Uniformed female employees are authorized to wear only one pair of stud earrings, no larger than __ in diameter, while in uniform. They may be gold, silver, pearl, diamond, or another inconspicuous type. Uniformed female employees are prohibited from wearing any kind or type of large, dangling, or hoop-type earring while in uniform

A

one-quarter inch

57
Q

___ Division Chief will be responsible for the overall planning, coordination, control, and direction of the departmental retirement program

A

The Centralized Services

58
Q

Sworn employees who retire by age must have __ or more years of sworn service to be eligible to receive their commemorative service-issued handgun. Sworn employees who resign must have __ or more years of sworn service with the Department to be eligible to receive their commemorative service issued handgun.

A

16

59
Q

Sections 2-56.30 through 2-56.33 of the Miami-Dade County Code provide for withholding or forfeiture of sick and annual leave payout from an employee separating from county service, when the employee is under investigation for or has been found by a court to have committed an offense involving a breach of the public
trust, as defined in the Code. Within ___ days of receipt of the notification from PMB, PCB shall advise the Director
whether or not the separating employee may be impacted by the provisions.

A

3 business

Sgt. Study Guide (28 decks)

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