Chapter 2 Flashcards
- The foundation for almost all human resource activities.
- The process of studying positions, of describing the duties and responsibilities that go with jobs, and grouping similar positions into job categories.
- as the key inputs or tools for various human resources management activities such as
📌 Recruitment
📌 Performance Appraisal
📌 Compensation survey comparison
📌 Training and Development
📌 Career Planning
Job Analysis
Captures a wealth of job information, which serves as a guide for variety of uses:
Recruitment, selection, placement and employee counseling;
📌 Job Evaluation and salary determination;
📌 Job Hierarchy for promotion and transfer purposes;
📌 Performance standards setting;
📌 Work procedures review or setting.
📌 Job design and Redesign;
📌 Training need analysis and skill requirements setting/ documentation;
📌 Supervision effectiveness;
📌 Working conditions review and /or correction,
📌 Job control system consisting of an inventory of authorized positions;
📌 Inventory of positions, employees;
📌 Identification of vacant, open, duplicate, expanded and reduced positions
Job Analysis
______ _______ _______ is usually undertaken when;
- the organization is starting operations
- a new job is created
- a job is changed significantly by the nature of operations
- technology introduction
- restructuring
Job Analysis Program
The Job Analysis Program would cover three elements:
- Company policy and administration of the Program [What is the purpose of the job analysis information?]
- Job Information [When should job be updated?]
- Methods of securing job information [How will the information be gathered?]
The descriptions of the functions and duties performed and the responsibilities involved, and the relation of the job to other jobs in the company. (this is known as ________ _________)
Job Description
The specification of the minimum personal qualifications in terms of a trait, skill, knowledge, and ability required of a worker to perform the job satisfactorily. (this is known as ______ _________)
Job Specification
Indicates the qualifications in terms of skills, experience, training, and other special qualifications as well the traits required of the worker to satisfactorily perform the job.
Job Specification
Describes the job in terms of key result areas and the functions and the roles and the competencies. The job profile has less emphasis on specs, and processes.
Job Profile
Identify tasks performed:
- Identify the major job dimensions
- The tasks performed for each dimension
- The tools and equipment used to perform the tasks
- The condition under which the task are performed
Gathering existing information
Interviewing subject matter expert
Observing incumbents
Job participation
Step 1
Write the Task statements
- will be used in the task inventory
📌 Task statements should be written at a level that can be read and understood
📌 Should be written in the same tense
📌 Include the tools and equipment used to complete the task.
📌 Task statements should not be a competencies (e.g, “Be a good writer”)
📌 Task statements should not be a policy (e.g, “Treats people nicely
📌 Task statements should make sense by itself
📌 The level of authority should be indicated
Step 2
Rate the task Statements
- Conduct a task analysis
Step 3
Determine Essential KSAOs
Once the task that are essential for the proper performance of a job, the next step is to identify the KSAO’s needed to perform the task.
📌 A Knowledge is a body of information needed to perform a task
📌 A Skills the proficiency to perform a learned task.
📌 An Ability is a basic capacity for performing a wide range of different tasks, acquiring a knowledge, or developing a skill.
📌 Other characteristics Include such personal factors as personality, willingness, interest, and motivation and such tangible factors as license degrees and years of experience
📌 Subject matter experts (SME) - Sources such as supervisors and incumbents who are knowledgeable about a job.
📌 Job analyst - The person conducting the job analysis.
📌 SME conference - A group analysis interview consisting of subject matter expert.
📌 Task Inventory- A questionnaire containing a list of task each of which the job incumbent rates on a series of scales
📌 Task analysis - The process of identifying the tasks for which employees need to be trained
Step 4
is a body of information needed to perform a task
Knowledge
the proficiency to perform a learned task
Skill
a basic capacity for performing a wide range of different tasks, acquiring a knowledge, or developing a skill
Ability
