Chapter 14 Fire Officer II

Question 1

Which situation BEST describes when a budget line item should include a budgetary-need summary and relevant background research?

Answer 1

If it contains an unusual request

Question 2

Which of the following BEST describes written policies and procedures that outline expectations based on the organizational model and strategic plans?

Answer 2

Standard Operating Guidelines

Question 3

What is the proper way to state purchasing needs that were determined during the budgeting process?

Answer 3

In general terms

Question 4

What must officers do to justify budgetary requests?

Answer 4

Offer strong evidence

Question 5

When should policies and procedures be evaluated for effectiveness?

Answer 5

Continually

Question 6

When conducting a funding needs determination, company officers must provide:

Answer 6

An accurate estimation of division and/or project cycle costs

Question 7

To develop an agency budget, a company officer must be familiar with the agency’s budgetary systems and should:

Answer 7

Include justifications for line items in budget requests

Question 8

In their role as supervisors, company officers may be responsible for _____ for their divisions or projects

Answer 8

Formulating budget needs

Question 9

Who do officers contact to purchase needed resources for the budget items?

Answer 9

Available vendors

Question 10

If there are multiple vendors available for a budget line item, the Company Officer II should order:

Answer 10

The most suitable product at the best price

Question 11

Which of the following actions should be performed when the time comes to purchase items in the budget?

Answer 11

Determine the amount of funds available

Question 12

Greater justification and outside funding courses may be required in making _____ like those found in capital budgets.

Answer 12

Large one-time purchases

Question 13

Budget intended to fund the day-to-day operations of the department or agency; usually includes salaries, benefits, utilities, fuel, etc.

Answer 13

Operating budget

Question 14

Budget intended to fund large, on-time expenditures, such as those for fire stations, fire apparatus, or major pieces of equipment

Answer 14

Capital budget

Question 15

What may an agency ask its officers to do when policy requires officers to compare the prepared budget to the previous years budget?

Answer 15

Determine operational needs based on a fixed amount of money

Question 16

Company officers should understand the organizations budgetary policy regarding:

Answer 16

How to solicit, award, and ensure competitive bids

Question 17

Usually the funding items that company officers identify are meant to be included in the departments _____ budget.

Answer 17

Operating budget

Question 18

Who is responsible for establishing, monitoring, and enforcing all policies and procedures?

Answer 18

Senior, or command staff

Question 19

When preparing an agency budget, officers must offer strong evidence to justify certain requests, such as:

Answer 19

Actual equipment, material, and service costs

Question 20

What is the purpose of researching regulations and reports from OSHA, NIOSH, and other agencies during policy and procedure development?

Answer 20

Determining the need for a new or revised policy or procedure

Question 21

Injury reports and fire losses can provide strong evidence to justify an officer’s budget requests because they may indicate:

Answer 21

Areas where training needs to be reviewed

Question 22

When purchasing from unfamiliar vendors as part of the budgeting process, officers should:

Answer 22

Conduct basic research

Question 23

An organization should have processes for policy and procedure development in place in order to:

Answer 23

Evaluate, revise existing, and implement new or revised procedures

Question 24

The purchasing process may be the responsibility of _____ or a member of the jurisdictions central purchasing department

Answer 24

The county of city clerk

Question 25

Acting as a supervisor, an officer may be responsible for formulating budget needs for project in an official budget form, which they then submit it:

Answer 25

The administration

Question 26

When company officers develop or revise policies and procedures, they should recommend:

Answer 26

An evaluation process to determine the effectiveness of the new or revised policy or procedure

Question 27

It is recommended that personnel review the standards and regulations that mandate the purchase of specific types of equipment when:

Answer 27

The time comes to purchase the budget items

Question 28

Part of being a responsible Company Officer II involved in the purchasing processes involves ensuring that the organization:

Answer 28

Spends funds only on what the money is allotted for

Question 29

What should the officer do when the jurisdiction has certain vendors from whom purchases must be made as a matter of policy?

Answer 29

Contact the vendor even if it is listed in the policy