Chapter 14 Fire Officer II Flashcards
Which situation BEST describes when a budget line item should include a budgetary-need summary and relevant background research?
If it contains an unusual request
Which of the following BEST describes written policies and procedures that outline expectations based on the organizational model and strategic plans?
Standard Operating Guidelines
What is the proper way to state purchasing needs that were determined during the budgeting process?
In general terms
What must officers do to justify budgetary requests?
Offer strong evidence
When should policies and procedures be evaluated for effectiveness?
Continually
When conducting a funding needs determination, company officers must provide:
An accurate estimation of division and/or project cycle costs
To develop an agency budget, a company officer must be familiar with the agency’s budgetary systems and should:
Include justifications for line items in budget requests
In their role as supervisors, company officers may be responsible for _____ for their divisions or projects
Formulating budget needs
Who do officers contact to purchase needed resources for the budget items?
Available vendors
If there are multiple vendors available for a budget line item, the Company Officer II should order:
The most suitable product at the best price
Which of the following actions should be performed when the time comes to purchase items in the budget?
Determine the amount of funds available
Greater justification and outside funding courses may be required in making _____ like those found in capital budgets.
Large one-time purchases
Budget intended to fund the day-to-day operations of the department or agency; usually includes salaries, benefits, utilities, fuel, etc.
Operating budget
Budget intended to fund large, on-time expenditures, such as those for fire stations, fire apparatus, or major pieces of equipment
Capital budget
What may an agency ask its officers to do when policy requires officers to compare the prepared budget to the previous years budget?
Determine operational needs based on a fixed amount of money
Company officers should understand the organizations budgetary policy regarding:
How to solicit, award, and ensure competitive bids
Usually the funding items that company officers identify are meant to be included in the departments _____ budget.
Operating budget
Who is responsible for establishing, monitoring, and enforcing all policies and procedures?
Senior, or command staff
When preparing an agency budget, officers must offer strong evidence to justify certain requests, such as:
Actual equipment, material, and service costs
What is the purpose of researching regulations and reports from OSHA, NIOSH, and other agencies during policy and procedure development?
Determining the need for a new or revised policy or procedure
Injury reports and fire losses can provide strong evidence to justify an officer’s budget requests because they may indicate:
Areas where training needs to be reviewed
When purchasing from unfamiliar vendors as part of the budgeting process, officers should:
Conduct basic research
An organization should have processes for policy and procedure development in place in order to:
Evaluate, revise existing, and implement new or revised procedures
The purchasing process may be the responsibility of _____ or a member of the jurisdictions central purchasing department
The county of city clerk
Acting as a supervisor, an officer may be responsible for formulating budget needs for project in an official budget form, which they then submit it:
The administration
When company officers develop or revise policies and procedures, they should recommend:
An evaluation process to determine the effectiveness of the new or revised policy or procedure
It is recommended that personnel review the standards and regulations that mandate the purchase of specific types of equipment when:
The time comes to purchase the budget items
Part of being a responsible Company Officer II involved in the purchasing processes involves ensuring that the organization:
Spends funds only on what the money is allotted for
What should the officer do when the jurisdiction has certain vendors from whom purchases must be made as a matter of policy?
Contact the vendor even if it is listed in the policy
