Chapter 1: Intro to Project Management

Question 1

Initiating Process Group

Answer 1

performed to define a new project or a new phase of an existing project

Question 2

Planning Process Group

Answer 2

processes required to establish the scope of the project, refine the objectives, and define the course of action to obtain these objectives

Question 3

Executing Process Group

Answer 3

processes performed to complete the work defined in the project management plan

Question 4

Monitoring and Controlling Process Group

Answer 4

processes required to track, review, and regulate the progress and performance of the project

Question 5

Closing Process Group

Answer 5

processes performed to formally complete or close the project

Question 6

Project Integration Management

Answer 6

processes and activities to identify, define, combine, unify, and coordinate the various process and PM activities within the PM process groups

Question 7

Project Scope Management

Answer 7

processes required to ensure the project includes all the work required, and only the work required

Question 8

Project Schedule Management

Answer 8

processes required to manage the timely completion of the project

Question 9

Project Cost Management

Answer 9

processes involved in planning, estimating, budgeting, etc, and controlling costs

Question 10

Project Quality Management

Answer 10

processes for incorporating the organizations quality policy regarding all project related pieces

Question 11

Project Resource Management

Answer 11

processed to identify, acquire, and manage the resources needed to complete the project

Question 12

Project Communications Management

Answer 12

processes required to ensure timely and appropriate project information
disposition of such information

Question 13

Project Risk Management

Answer 13

conducting risk management planning, identification analysis, response planning, response implementation, and monitoring risk on a project

Question 14

Project Procurement Management

Answer 14

processes necessary to purchase or acquire products/services needed from outside the project team

Question 15

Project Stakeholder Management

Answer 15

processes required to identify the people, groups, or organizations that could impact or be impacted by the project
to analyze stakeholder expectations and their impact on the project
to manage strategies for stakeholder engagement

Question 16

Work Performance Data

Answer 16

raw observations/measurements identified during activities performed to carry out project work - usually recorded in the PMIS
ex:
% of work physically completed
quality and technical performance measures
start and finish dates of scheduled activities
number of change requests
number of defects
actual costs

Question 17

Work Performance Information

Answer 17

performance data collected from various controlling processes
analyzed in context and integrated based on relationships across areas
ex:
status of deliverables
implementation status for change requests
forecast estimates to complete

Question 18

Work Performance Reports

Answer 18

physical/electronical representation of work performance information compiled in project documents
intended to generate decisions or raise issues, actions, or awareness 
ex:
status reports
memos
justifications 
information notes
electronic dashboards
recommendations
updates

Question 19

Project Business Case

Answer 19

documented feasibility study used to establish the validity of the benefits of a selected component
uses as a basis for the authorization of further project management activities
may include:
- business needs
- analysis of the situation
- criteria categories: required, desired, optional
- options: do nothing, do the minimum work possible, do more than the minimum work possible
- recommendation: a statement, an implementation approach
- evaluation

Question 20

Project Benefits Management Plan - TSTBMAR

Answer 20

1. Target benefits - expected tangible/intangible benefits of the project
2. Strategic alignment - how project benefits align to business strategies of organization
3. Timeframe for realizing benefits - by phase, short term, long term, ongoing
4. Benefits owner - accountable person to monitor milestones/benefits
5. Metrics - measures used to show benefits realized, direct measures, and indirect measures
6. Assumptions - factors expected to be in place or to be in evidence
7. Risks - risks for realization of benefits

Question 21

Project Charter

Answer 21

document issued by the project sponsor that formally authorizes the existence of a project, and provides the PM with the authority to apply resource to project activities

Question 22

Project Management Plan

Answer 22

defined as the document that describes how the project will be executed, monitored, and controlled