Chapter 1: Intro to Project Management Flashcards
Initiating Process Group
performed to define a new project or a new phase of an existing project
Planning Process Group
processes required to establish the scope of the project, refine the objectives, and define the course of action to obtain these objectives
Executing Process Group
processes performed to complete the work defined in the project management plan
Monitoring and Controlling Process Group
processes required to track, review, and regulate the progress and performance of the project
Closing Process Group
processes performed to formally complete or close the project
Project Integration Management
processes and activities to identify, define, combine, unify, and coordinate the various process and PM activities within the PM process groups
Project Scope Management
processes required to ensure the project includes all the work required, and only the work required
Project Schedule Management
processes required to manage the timely completion of the project
Project Cost Management
processes involved in planning, estimating, budgeting, etc, and controlling costs
Project Quality Management
processes for incorporating the organizations quality policy regarding all project related pieces
Project Resource Management
processed to identify, acquire, and manage the resources needed to complete the project
Project Communications Management
processes required to ensure timely and appropriate project information
disposition of such information
Project Risk Management
conducting risk management planning, identification analysis, response planning, response implementation, and monitoring risk on a project
Project Procurement Management
processes necessary to purchase or acquire products/services needed from outside the project team
Project Stakeholder Management
processes required to identify the people, groups, or organizations that could impact or be impacted by the project
to analyze stakeholder expectations and their impact on the project
to manage strategies for stakeholder engagement
Work Performance Data
raw observations/measurements identified during activities performed to carry out project work - usually recorded in the PMIS
ex:
% of work physically completed
quality and technical performance measures
start and finish dates of scheduled activities
number of change requests
number of defects
actual costs
Work Performance Information
performance data collected from various controlling processes
analyzed in context and integrated based on relationships across areas
ex:
status of deliverables
implementation status for change requests
forecast estimates to complete
Work Performance Reports
physical/electronical representation of work performance information compiled in project documents intended to generate decisions or raise issues, actions, or awareness ex: status reports memos justifications information notes electronic dashboards recommendations updates
Project Business Case
documented feasibility study used to establish the validity of the benefits of a selected component
uses as a basis for the authorization of further project management activities
may include:
- business needs
- analysis of the situation
- criteria categories: required, desired, optional
- options: do nothing, do the minimum work possible, do more than the minimum work possible
- recommendation: a statement, an implementation approach
- evaluation
Project Benefits Management Plan - TSTBMAR
- Target benefits - expected tangible/intangible benefits of the project
- Strategic alignment - how project benefits align to business strategies of organization
- Timeframe for realizing benefits - by phase, short term, long term, ongoing
- Benefits owner - accountable person to monitor milestones/benefits
- Metrics - measures used to show benefits realized, direct measures, and indirect measures
- Assumptions - factors expected to be in place or to be in evidence
- Risks - risks for realization of benefits
Project Charter
document issued by the project sponsor that formally authorizes the existence of a project, and provides the PM with the authority to apply resource to project activities
Project Management Plan
defined as the document that describes how the project will be executed, monitored, and controlled
