Ch4.3 -Direct and Manage Project Work Flashcards
Direct and Manage Project Work
process of leading and performing the work defined in the project management plan and implementing approved changes to achieve the project’s objectives.
benefit of Direct and Manage Project Work
provides overall management of the project work
Direct and Manage Project Work activities include:
Perform activities; Create project deliverables; Provide, train, and manage the team members; Obtain, manage, and use resources including materials, tools, equipment, and facilities; Implement the planned methods and standards; Establish and manage project communication channels, both external and internal to the project team; Generate work performance data, such as cost, schedule, technical and quality progress, and status to facilitate forecasting; Issue change requests and implement approved changes into the project’s scope, plans, and environment; Manage risks and implement risk response activities; Manage sellers and suppliers; Manage stakeholders and their engagement; Collect and document lessons learned and implement approved process improvement activities.
Who directs and manages project work activities?
PM and PM team
Who manages unplanned activities and determines appropriate course of action?
PM and PM team
The Direct and Manage Project Work process is directly affected by what
Project application area
Direct and Manage Project Work process - how does work performance data work during this process?
collected and appropriately actioned and communicated
What does work performance data include
Info about completion status of deliverables and other relevant details about project performance
What is work performance data used as in input for (what process group)
Monitor/Control
Direct and Manage Project Work requires a review of what?
Impact of all project changes and implementation of approved changes, which leads to action
What 3 options are there when approved changes need to be made?
- Corrective Action; 2. Preventative action; 3. Defect repair
Corrective Action
intentional activity that realigns the performance of the project work with the project management plan;
Preventive action
An intentional activity that ensures the future performance of the project work is aligned with the project management plan;
Defect repair
An intentional activity to modify a nonconforming product or product component
What are inputs to directing and managing project work?
Project Management Plan, Approved change requests, enterprise environmental factors, organizational process assets
Input: PMPlan into Direct and managing project work
Contains subsidiary plans (scope mgmt, reqt mgmt, schedule mgmt, cost mgmt, stakeholder mgmt)
Input: Approved Change Request
Change request are output of Perform Integrated Change Control process. i
What happends after a change request is approved
Impacts any area of project or pmplan. Can modify policies, pm plan, procedures, costs, budgets, schedules. May require implementation of 3 options (preventative, corrective actions).
What tools/techniques used to manage project work
Expert judgement, pmis, meetings
What happens in meetings during direct/manage project work?
Discuss and address pertinent topics of project when directing/managing project work; each attendee has defined role to ensure appropriate participation.
3 types of meetings
- Info exchange; 2. Brainstorming, option evaluation, design; 3. Decision making
Best practice when conducting meetings
Do not mix the meeting types (info exchange, brainstorm, decision making)
Best meeting format
- Agenda, 2. Purpose, 3. Objective, 4. Timeframe, 5. Appropriately documented with meeting minutes and action items that are stored as defined in PM plan
Direct and manage project work: Outputs
- Deliverables, 2. Work performance data, change requests, pm plan updates, project doc updates
Deliverable
unique and verifiable product, result or capability to perform a service that is required to be produced to complete a process, phase, or project.
Work performance data
raw observations and measurements identified during activities being performed to carry out the project work
When is work performance data gathered
gathered through work execution
What happends after work data is gathered
Passed to controlling processes of each process area for further analysis.
Examples of work performance data
work completed, key performance indicators, technical performance measures, start and finish dates of schedule activities, number of change requests, number of defects, actual costs, and actual durations, etc.
change request
formal proposal to modify any document, deliverable, or baseline
Change request can replace what
associated document, deliverable, or baseline and may result in an update to other parts of the project management plan. may modify project policies or procedures, project scope, project cost or budget, project schedule, or project quality
Types of change requests
direct or indirect, externally or internally initiated, and can be optional or legally/contractually mandated. Can include corrective/preventative actions, defect repair, updates (changes to formally controlled project docs, plans, etc)
PM plan updates
Elements that may need to be updated: Scope management plan; Requirements management plan; Schedule management plan; Cost management plan; Quality management plan; Process improvement plan; Human resource management plan; Communications management plan; Risk management plan; Procurement management plan; Stakeholder management plan; and Project baselines.
Direct and Manage Project Work DFD
PMP - PMBOK5 - Ch4.3 - 4-6 Direct and Manage Project Work DFD.png
Direct and Manage Project Work ITTO
