Ch. 2 - HR & Organizational Policies Flashcards
Human Resources (HR) policies and procedures
Encapsulate a broad field of information, requirements, and restrictions that assist employees in doing their jobs well; assist management in training, managing, and disciplining employees; ensure consistency in how companies interact with employees; and ensure that companies are following the law when it comes to the treatment of their employees.
Government Mandate
A law that an employer must follow in order to ensure fair treatment and safety of employees.
Why are HR policies and procedures important?
Human Resource policies play an important role in helping an organization remain in compliance with federal and state laws. They provide written guidance for employees and managers on how to deal with employee-related issues in the workplace.
What are examples of human resource policies?
There are several human resource policies an organization may have in order to aid in recruiting, disciplining, and training employees. Some HR policies include time off, hiring and recruiting, discrimination, and social media policies.
HR guidelines
The policies and procedures instituted by the HR department help the organization to provide protection, ensure government compliance, and provide guidance. There are several other reasons why having clear guidelines in the organization is important:
- They give the employees a clear picture of what is expected of them, the benefits that are available through the organization, and their rights.
- They codify the organization’s commitment to following any applicable federal and state laws and regulations.
- They provide guidance for disciplinary actions to ensure everyone is being treated fairly.
Why Do We Need HR Policies?
HR Policies
- help the company stay in compliance with state and federal law and regulations;
- establish and reinforce company and manager expectations of staff;
- ensure consistency in process, so that Employee 1 does not receive different treatment than Employee 2;
- help guide managers to make consistent decisions;
- can lead to stronger employment retention because expectations are clear;
- offer transparency in company decision making;
- can reduce legal risk and expenses.
Employee handbook
A book or document provided to employees that contains employment-related policies and procedures. These policies may include topics like compensation, benefits, labor relations, and technology. They may cover dress code, business hours, lunch breaks, paid time off, and maternity leave. The handbook should cover both legal requirements and employment expectations.
Human resources management
the management of the planning and staffing of intellectual and physical inputs, or people of different skill levels, needed for an organization to meet its objectives. This means hiring the right people for each job in the organization.
Recruitment
The process of attracting the right people to apply for jobs in an organization.
External recruitment
involves recruiting candidates who are not part of the organization. This can be done in several ways:
- Posting jobs in a local newspaper or job board
- Company website
- Employee referral
- Local unemployment offices
- College and university recruitment
- Employment agencies
- Temporary employment agencies
Internal recruiting
involves promoting existing employees into a new position within the organization. There are many benefits to recruiting from within the organization:
- Employees strive to advance to higher positions
- Employees do not need orientation into the company
- Employees are familiar with policy and procedures
There are a few disadvantages to internal recruiting:
- The promotion creates a gap in staffing
- The company does not benefit from new ideas or new ways of doing things
Onboarding
The process of making sure, at the start of an employee’s tenure, that they are supplied with the tools that will allow them to succeed.
Promoting employees
Involves moving an existing employee to a new position, generally with more responsibility and higher pay.
Turnover
Downsizing
Is the planned elimination of jobs in an organization.
Job redesign
Is a restructuring of the tasks involved in a job to enhance the job, satisfaction, and/or productivity.
Termination
is involuntary separation of employment.