Ch. 1 - Role & Structure of HRM Flashcards
What is an HR Department?
The human resource (HR) department is defined as a department that manages the most vital and valuable resource of a company: the employees. It does this by managing the employees from their search, screening, firing, recruiting, and training.
HR Department Structure
The HR department structure incorporates the use of organizational structure to organize, coordinate, and control activities in the department to achieve the company’s goals.
Flat Organization Structure
Team structure with few or no people in the middle management, meaning there are minimal managerial layers in this system. In the flat organization structure, the employees and their bosses all operate equally, and work politics are eliminated.
Hierarchical Organization Structure
This structure looks like a pyramid, and the chain of command is vertical. The CEO is at the top, and there are various management departments underneath. This type of structure is common in government agencies and large companies with many employees because it accommodates large numbers and clarifies reporting relationships.
Organizational Structure
Organization structure is how an organization divides tasks, controls, and coordinates them to achieve the organization’s goal. It is divided into two main organizational structures: Flat and Hierarchical
What are the 5 main areas of HR?
The five main areas of the HR department are recruiting, compensation and benefits administration, outsourcing HR functions, training and development, employee and labor relations, and health and safety. One of the primary roles of the HR department is to recruit individuals when there is an open opportunity in the office.
What are the 3 major responsibilities of HR departments?
The three major responsibilities of the HR department are the recruitment of employees, ensuring all employees are compensated, and ensuring workplace safety. The HR department ensures that all employees adhere to and follow all safety rules to prevent accidents and injuries.
HR Department Functions
The six main areas of an HR department include:
Recruiting
Compensation and benefits administration
Outsourcing HR functions
Training and development
Employee and labor relations
Health and safety
Recruiting
Recruiting involves acquiring and selecting appropriate candidates for employment by performing advisable background checks. This is done by analyzing the requirements of an open position, attracting qualified candidates, and carefully screening and selecting all applicants. It also deals with the hiring and seamless integration of new employees and roles into the organization or the business. Most employees know this to be the primary role of HRs.
Training and Development
The training and development unit is where HR focuses on the orientation of new employees. HR is in charge of the staff training needs, programs, and career development opportunities in the training and development function. In this function, HR manages team building and employee skill evaluations, supervises training staff, plans, and administers training seminars. They ensure all training and development of all staff and employees occurs as planned and are successful.
Compensation and Benefits Administration
Compensation is a critical component of HR functionality. Compensation and benefits are the benefits provided by a company to its employees in exchange for their labor. The HR functions in this form include maintaining competitive pay rates and ensuring that payroll is as per the state and federal regulations. The HR also oversees employee pay distribution and develops employee promotion and retention strategies in collaboration with managers. They also are in charge of the compensation and payroll support teams. Tuition reimbursement is also handled by the compensation and benefits administration because it is part of the employee’s compensation.
Health and Safety
The HR’s role is to ensure that the organization promotes a proactive safety culture. This is by ensuring all employees adhere to all safety rules and guidelines of the organization to ensure a healthy workforce in a safe work environment. This investment will help reduce and prevent accidents and injuries in the workplace for all employees.
Employee and Labor Relations
Employees who have problems or concerns contact the employee relations unit. The unit’s employee grievances are heard and addressed, and appropriate action can then be taken. The role of HR in employee and labor relations is to ensure that new employees acquire the necessary knowledge and skills to perform their duties effectively and efficiently.
Outsourcing HR Functions
The HR function in outsourcing is to communicate information on the rights and responsibilities to both the employee and any external third party involved in the company’s management. While outsourcing can be cost-effective and more efficient, it cannot relieve a company of its legal responsibilities.
Human resource management
The process of managing people across an organization in order to achieve the organization’s goals. The objective of human resource management is to ensure that the company has the right people with the right skills in the right places within the organization to accomplish the organization’s goals. The responsibilities of human resource management within an organization include staffing, human resource development, compensation, safety and health and employee and labor relations.
