Business Letters Punctuations and Styles

Question 1

Punctuations Used in Business Letters

Answer 1

Open Punctuation, Standard Punctuation, Mixed Punctuation

Question 2

“Changing writing styles is like an actor taking on a different part.”

Answer 2

Ed McBain

Question 3

In writing a business letter, open punctuation does not include any punctuation after any part of the letter except the body of the letter or the message.

Answer 3

Open Punctuation

Question 4

This is the most common style of punctuating a business letter which includes punctuation on salutation and complimentary close only. The punctuation on salutation is colon while on complimentary close, it’s comma.

Answer 4

Standard Punctuation

Question 5

This format uses comma (British Style) or colon (American Style) after the salutation and uses comma after the complimentary close.

Answer 5

Mixed Punctuation

Question 6

Business Letter Styles

Answer 6

Full Block Style, Modified Block Style, Semi-Block Style, Simplified Style, Indented Style, Hanging-Indented style,

Question 7

In this style, some make use of Open Punctuation and some do not. All parts of this business letter start at the left margin.

Answer 7

Full Block Style

Question 8

This style places the inside address and all paragraphs at the left hand margin while the heading, dateline, and complimentary close start at the middle part of the paper or #3 on the top ruler of MS Word going to the right margin.

Answer 8

Modified Block Style

Question 9

This style is like the Block Style however it follows the rule of indention to its paragraph. This style also makes use of standard punctuation.

Answer 9

Semi-Block Style

Question 10

This style is similar to the Full Block Style, beginning all the parts of the letter at the left margin. However, the heading is placed at the center upper part of the letter. This style follows the open punctuation and omits the complimentary clothes.

Answer 10

Simplified Style

Question 11

This style makes use of indentions which has uneven number of spaces in the various elements of the letter. Nowadays, this tyle is rarely use become of its complexity of arranging the different elements of the letter

Answer 11

Indented Style

Question 12

This style is another unique style of writing a business letter. The first line of each paragraph is aligned with their inside address and salutation flushed at the left. The line succeeding the first line are indented five spaces. It usually uses standard punctuation.

Answer 12

Hanging-Indented style