Business Environment Tasks: Evaluate Scope Changes Flashcards
You are the project manager for a large IT company. Your project is new and you have received multiple change requests. The Change Control Board has approved most of these changes. As a result of approved changes to the Scope Statement, substantial changes to project costs and project schedule occurred. What must occur next and why?
A. Baselines must be adjusted to reflect the new scope, costs, and schedule.
B. Baselines must be adjusted to reflect the new costs and schedule.
C. Updates to the scope management plan are made to reflect the approved project change.
D. Lessons learned are documented so that future projects take into consideration the impact of the change.
Answer: A
Business Environment - Task 3 - Evaluate Scope Changes
Answer choice A is the only choice that mentions updating all 3 baselines. As a result of the approved change, all 3 baselines must be updated to reflect the approved change.
Mark, the product owner, has created a product road map that depicts in broad strokes the scope of the project. During the project, more requirements have been discovered that will help the team add business value but these requirements will not line up with the road map created by the product owner. What should be done?
A. If the new requirements are not represented on the product road map they should be removed because they are out of scope
B. If the new requirements add business value they should be completed by the team. Informing the product owner can be done after delivery.
C. If the new requirements add business value but are not reflected in the product road map a new project should be considered to make a new product road map
D. If the new requirements are not on the product road map they should be discussed by the team and product owner in the next backlog refinement. If agreed to the product road map can always be changed to add business value
Answer: D
Business Environment - Task 3 - Evaluate Scope Changes
The product road map can be changed actually it is designed to be changed or refined as the project moves forward. Read more about this in the Agile Practice Guide p 52.
A pandemic has broken out and the local state officials have banned all public gatherings. You have determined that this will significantly affect the scope of your agile project. What would be a useful tool to help the team function?
A. Use remote pairing along with your project management information system to keep the team moving forward.
B. Creat a Fishbowl
C. AdobeConnect
D. The Toran Ra
Answer: A
Business Environment - Task 3 - Evaluate Scope Changes
The Agile practice guide discusses best practices with ““dispersed teams”” and the need for virtual workspace on p. 46. Although a fishbowl is discussed in this section the intent of that tool is not to connect individuals with other individuals it’s more about connecting a group with another group. The best answer is A using remote pairing.
Marketplace conditions are an example of which of the following?
A. Enterprise Environmental Factors
B. Organizational Process Assets
C. Internal Constraints
D. Requirements
Answer: A
Business Environment - Task 3 - Evaluate Scope Changes
Enterprise environmental factors are internal or external factors that surround or influence a project’s success. Examples include: market conditions, infrastructure, political climate, corporate culture, etc.
Michael has been in the construction industry for over 12 years. He has just moved to a new job as an application development project manager after recently finishing his PMP. Where can he find information about project history and procedures?
A. Annual Report and Industry publications
B. Project Management Plan & Project Charter
C. Organizational Process Assets & Corporate Knowledge Base
D. Organizational Procedures Assets & Enterprise Environment Factors
Answer: C
Business Environment - Task 3 - Evaluate Scope Changes
Michael can use any Organizational Process Assets as well as the Corporate Knowledge Base to find information about project history and procedures.
On agile projects, the product owner has several duties and responsibilities. Chief among those duties is ownership of the product backlog. Which of the following additional duties is not the responsibility of the product owner?
A. Defines and prioritizes the user stories with the help of the team.
B. Answers team questions about the needed solution.
C. Provides relative sizing estimates for the user stories in the product backlog.
D. Accountable for the ultimate business value of the solution produced by the project team.
Answer: C
Business Environment - Task 3 - Evaluate Scope Changes
The agile team is responsible for determining the relative estimates for agile projects. The product owner may or may not participate in that process.
Robert has been a project manager for a real estate development company for 16 years. He reports directly to the top management and has full authority on his projects. What kind of organizational structure does Robert work in?
A. Weak Matrix Structure
B. Project-Oriented Structure
C. Tight Matrix Structure
D. Balanced Matrix Structure
Answer: B
Business Environment - Task 3 - Evaluate Scope Changes
Robert is working in a project-oriented organization. In projectized organizations, project managers report to top management and have full authority and access to resources.
A new government regulation has recently gone into effect, which will have a serious impact on how you had planned to complete your project work. For the project to move forward and be in accordance with the new regulation, your next action should be which of the following?
A. Prepare a new project management plan which aligns with the new regulation
B. Notify management of the new regulation
C. Prepare a change request outlining the change required by the regulation
D. Create a feasibility study
Answer: C
Business Environment - Task 3 - Evaluate Scope Changes
While the change clearly needs to be made, you should still follow the formal change control procedures, including creating a change request and submitting it to the change control authority.
Hershel is creating the infrastructure for a new airline route from Hartford, CT to Edinburgh, Scotland, as his company is hoping to break into the British market. The project charter sets the limit of the cost of the round-trip flight to $500, in order to break even. This is significantly less than current competitors. Two months before entering the market, Hershel discovers a new European startup airline offers flights on the same route for $180 each way. What is the next step Hershel should take?
A. Stop current work and raise an issue with the sponsor since the project charter has been breached
B. Raise the out-of-scope issue at the next status meeting
C. Identify the impacts of lowering the price to a new competitive pricing
D. Inform the project sponsor and marketing team
Answer: D
Business Environment - Task 3 - Evaluate Scope Changes
The pricing and the decision to go forward has to be made at a higher level than the project team in this situation. Because Hershel is creating the infrastructure part of the project, raising this issue at a status meeting would not be sufficient. Since meeting the price of the competitor would breach the project charter constraint of $500, this must be escalated to senior management. Hershel should not stop the current work (answer A) because he does not know how senior management will answer. Therefore, answer D is the best answer, given the choices.
You are in the beginning stages of a new project. You have tight deadlines and need to expedite the creation of a Project Charter. Which of the following is the best source of information for your project during the initiation process group?
A. Business plans
B. Historical information
C. Talking with your sponsor
D. The project charter
Answer: B
Business Environment - Task 3 - Evaluate Scope Changes
Historical information is all that really can be utilized at this early point, since planning has not yet occurred.
The CFO has a high-priority goal to ensure financial compliance across the enterprise. You have been chartered to lead a project that aligns to this business objective. You are now reviewing the corporate finance laws that would pertain to your organization to ensure the project follows its guidelines. Which of the following best describes what is being evaluated here?
A. Collect Requirements
B. Develop Charter
C. Work performance data
D. Regulatory and environmental considerations
Answer: D
Business Environment - Task 3 - Evaluate Scope Changes
Answers A and B are their processes, but the question is asking about what is being evaluated. Answer C is data collected during the performance of project work that is used to create information or reports. Answer D commonly falls under the umbrella of Enterprise Environmental Factors for which a project team must identify and make accommodations.
Tabitha is a project manager and is currently facilitating a project in a functional organization structure. She has been managing virtual global project teams for 5 years and is very good at what she does. She is considered one of the most experienced and valuable project managers in the organization. What do you know about Tabitha’s role in the project?
A. Resource availability will be limited and her role is full-time
B. Resource availability will not be limited and her role is full-time
C. Resource availability will not be limited and her role is part-time
D. Resource availability will be limited and her role is part-time
Answer: D
Business Environment - Task 3 - Evaluate Scope Changes
Tabitha is in a functional organizational structure, and thus she will have a part-time role and resource availability will be limited. In this setting, the functional manager will have primary control.
You are a project manager in an Information Technology (software) company, but you recently got an offer as a project manager in a construction company with a 45% salary hike. You have excellent technical knowledge in the software field, but do not have much exposure to the Construction Industry. In this context,
A. You should present the new opportunity to your current employer in order to negotiate a higher salary
B. You should not take up the assignment because you will lose out on the experience and skills gained in the information technology field
C. You should take up the assignment (but seek out any needed training) because similar project management skills will be required in the construction company as were required in the software company
D. You should accept the opportunity, not mention your potential knowledge gap and seek necessary training as soon as you start
Answer: C
Business Environment - Task 3 - Evaluate Scope Changes
According to PMI, project management skills span across industries and the knowledge gained in one industry can be used in other industries. A project manager need not be technically qualified in the industry to succeed. You are already an expert in project management, and managing construction work might be new, however, this can be easily managed. You should be sure to inform your sponsor of your lack of subject matter knowledge
You are a project manager for Scarem-Up-Stiff production company. Your company develops and produces horror movies for the big screen. Your latest project has been cancelled due to budget cuts for that genre of film. Which of the following statements is true?
A. The project ended due to extinction because the funds were cut off.
B. The project ended due to integration because the funds were cut off.
C. The project ended due to starvation because the resources were allocated to another film division.
D. The project ended due to starvation because the funding was cut off.
Answer: D
Business Environment - Task 3 - Evaluate Scope Changes
Starvation occurs because the project no longer receives the resources needed to continue. Resources would include funding, such as presented in this question.
You are the project manager for a large Education company. You are currently managing a project to handle all aspects of marketing communications for higher education clients, from strategy to campaign. This is a new idea and a new product. A new product will be created based on consumer behavior. This is an example of which of the following reasons to launch a new project?
A. Organizational need
B. Customer request
C. Market demand
D. Legal requirement
Answer: C
Business Environment - Task 3 - Evaluate Scope Changes
Projects can be created for a number of reasons, and this example supports the market demand choice.
You are the Team Facilitator on an Agile Project. Who is ultimately accountable for the business value of the solution the project team produces?
A. Product Owner
B. Team Facilitator
C. The whole team
D. Sponsor
Answer: A
Business Environment - Task 3 - Evaluate Scope Changes
The Product Owner represents the customer and is ultimately accountable for the solution. The team is responsible for creating the solution and the Team Facilitator is responsible for making sure the team has all the tools and resources necessary to make that happen. The Sponsor provides the funding. PMI Authorized PMP Exam Prep Student Guide/ Page 269
Your organization has started to transition to a visual work place. As a project manager, what methodology would you recommend?
A. Monte Carlo
B. Standard Deviations
C. Nominal Grouping Methods
D. Kanban
Answer: D
Business Environment - Task 3 - Evaluate Scope Changes
A Kanban is a method for managing knowledge work with an emphasis on just-in-time delivery without overloading a team member. The four principles are visualizing work, limit work in progress, focus on flow and continuous improvement. Standard deviations are used to estimate the distance from the mean. Monte Carlo is an application to determine the probability of risk. Finally, the nominal grouping method is a brainstorming technique for gathering information.
Technological advances, legal requirements or social needs are best described as which of the following?
A. Issues that need to be managed in the project plan
B. Environmental factors that usually have detrimental effects on the project
C. Risks that have to be managed by the project manager
D. Factors creating the need for a new project which may be authorized by an organization
Answer: D
Business Environment - Task 3 - Evaluate Scope Changes
Projects are usually authorized as a result of one or more of the following: meet regulatory, legal, or social requirements; satisfy stakeholder requests or needs; implement to change business or technological strategies; and create, improve, or fix products, processes, or services.
Mark, the product owner, has created a product road map that depicts in broad strokes the scope of the project. During the project, more requirements have been discovered that will help the team add business value but these requirements will not line up with the road map created by the product owner. What should be done?
A. If the new requirements are not represented on the product road map they should be removed because they are out of scope.
B. If the new requirements add business value they should be completed by the team. Informing the product owner can be done after delivery.
C. If the new requirements add business value but are not reflected in the product road map a new project should be considered to make a new product road map.
D. If the new requirements are not on the product road map they should be discussed by the team and product owner in the next backlog refinement. If agreed to the product road map can always be changed to add business value.
Answer: D
Business Environment - Task 3 - Evaluate Scope Changes
The product road map can be changed. It is designed to be changed or refined as the project moves forward. Read more about this in the Agile Practice Guide p. 52.
Which of the following is not a component of PESTLE?
A. Planning
B. Environmental
C. Social
D. Technical
Answer: A
Business Environment - Task 3 - Evaluate Scope Changes
PESTLE is an acronym to identify the external business environment factors that can affect the value and desired outcomes of a project. The acronym stands for political, economic, social, technical, legal and environmental factors.
You are working with your team to remove user stories that are no longer relevant, reassessing the priorities of existing user stories, and correcting estimates of user stories in light of new information. What are you performing?
A. Sprint Planning
B. Backlog Modification
C. User Story Prioritization
D. Backlog Refinement
Answer: D
Business Environment - Task 3 - Evaluate Scope Changes
The correct term is Backlog Refinement, where you are reprioritizing user stories based on new information, changing requirements, and many other factors. You may do this during sprint planning, but the actual procedure you are performing is called Grooming. B and C are made-up terms.
You believe the original schedule baseline is no longer feasible in light of several delays you have encountered which were beyond your control. Which of the following must provide approval for your proposed modification of the schedule baseline?
A. Sponsor
B. Project Team
C. Program manager
D. Change control board
Answer: D
Business Environment - Task 3 - Evaluate Scope Changes
The change control board must approve changes made to any project plans. While some projects may have change control systems in place, allowing the project manager to approve certain smaller changes herself, this scenario represents a change to a project baseline. It would have to be approved by the change control board.
You are the project manager for a large OEM company. You are currently managing a project to create new components for a tablet. You have invested considerable resources in the planning and executing of the project. You want to ensure that you minimize any scope creep. All of the following are outputs of Control Scope except which of the following?
A. Change requests
B. Scope changes
C. Project document updates
D. Work performance information
Answer: B
Business Environment - Task 3 - Evaluate Scope Changes
The outputs of the Control Scope process are work performance information, organizational process assets updates, change requests, project management plan updates, and project documents updates. The change requests could result in scope changes, but they are not an output themselves.
What are the phase-end reviews for key deliverables often called?
A. Close Project
B. Kill points
C. Quality audits
D. Performance reporting
Answer: B
Business Environment - Task 3 - Evaluate Scope Changes
Reviews conducted at the end of the project phase on key deliverables and project performance (to determine approval for continuance into the next phase and corrective actions) are often called kill points, stage gates or phase exits.
