Block VI - Law Office Administration Flashcards
Identify the time frame in which a comprehensive training orientations and initial evaluations must be completed. (W)
Unit 1
- Comprehensive Training Orientation conducted and documented: (f/ those entering upgrade training)
- 60 days f/ AD from arrival at new duty section or base
- 90 days f/ ARC from arrival at new duty section or base
Initial Evaluations conducted and documented: (f/ new assignments. Includes PCS, PCA, and/or new duty position/workcenter)
- 60 days f/ AD
- 120 days f/ ARC
Unit 1
What DAFI covers Training items?
Unit 1
DAFI 36-2670
Unit 1
Who has ultimate responsibility for Comprehensive Training Orientation and Initial Evaluation completion?
Unit 1
Commander
Unit 1
Who conducts the Initial Evaluation and Comprehensive Training Orientation?
Unit 1
Initial Evaluation: Supervisor
Comprehensive Training Orientation: Unit Training Managers
Unit 1
Who is Comprehensive Training Orientation for?
Unit 1
Those entering upgrade training
Unit 1
What is the Comprehensive Training Orientation designed to accomplish?
Unit 1
- ensure the trainee understands the training plan
- understands how it affects them
- understands their responsibilities as a trainee
- understands the concept, scope, & objective of AF training program
Unit 1
Where can all items to be briefed regarding the Comprehensive Training Orientation be found?
Unit 1
PSDG
Go to MyFSS -> Search “PSDG” -> find Unit Training Manager (UTM) PSDG -> page 7
Unit 1
Explain the information which should be covered during the comprehensive training orientations with a new subordinate. (W)
Unit 1
‒ Air Force Classification Directory
‒ Upgrade training requirements
‒ Qualification Training requirements
‒ Duties of the Commander
‒ Duties of the Unit Training Manager
‒ Duties of the Supervisor
‒ Duties of the Trainer/Certifier
‒ Duties of the Trainee
‒ Criteria for award of a skill level
‒ CDC, or equivalent, Administration
Unit 1
Explain the information which should be covered during the initial evaluations with a new subordinate. (W)
Unit 1
‒ Review of training records
‒ What the trainee will be doing – what duty section they are assigned to, any extra duties they may have, etc.
‒ Duty hours and shifts/expectations
‒ Safety Requirements
‒ UGT Requirements
‒ Supervisor/Trainee Responsibilities
‒ CDC, or equivalent, Requirements
‒ Formal/Informal training
‒ Work center/Base familiarization
‒ Mission familiarization
Unit 1
List procedures to assist with planning/prioritizing work assignments. (W)
Unit 1
‒ Mandatory suspense/due dates of tasks being assigned.
‒ Training status of subordinate being assigned specific tasks.
Ensure those you are planning to
complete the task are trained for.
that task.
‒ Projected Leave/TDYs
Ensure member being assigned will be available to complete the assignment or deadlines.
Unit 1
Recognize how and when to assign/delegate duties to personnel. (W)
Unit 1
Duties and responsibilities should only be delegated to members:
‒ Task certified/adequately trained on the specified duties
‒ Available to complete the tasks in a timely manner ( i.e., Do not assign a CM to a case while completing their CDCs)
‒ Follow up (task completion responsibility ultimately falls onto the person delegating).
Unit 1
What DAFI covers Quadrennial Tours and Home Station Support (HSS)?
DAFI 51-101
What is the purpose of Quadrennial Tours?
Unit 2
to provide ARC members with professional growth experiences outside of their assigned units, while at the same time providing additional assistance to a Reg AF office that is in need of assistance.
Unit 2
Who MUSTcomplete a consecutive 2-week quadrennial tour at an installation or NAF level once every four years?
Unit 2
All O-5 and below ARC members
Unit 2
How often must O-5 and below ARC members complete a consecutive 2-week quadrennial tour?
Unit 2
Every four years
Unit 2
Who pays for Quadrennial Tours?
Unit 2
ARC member’s assigned unit
Unit 2
Who assigns the training locations for all quadrennial tours?
Unit 2
The Home Station Support Coordinator (HSS)
Unit 2
Who oversees the Home Station Support (HSS) program?
Unit 2
The ARC advisor to TJAG
Unit 2
How does a request for augmentee/home station support get routed?
Unit 2
The Reg AF office submits a request through their CoC and the request is routed to the ARC Advisor to TJAG and AFRC/JAR
Unit 2
Who funds Home Station Support (HSS) requests?
Unit 2
Usually from the requesting unit.
Unit 2
Staff Judge Advocates along with their Reserve coordinators are responsible for what?
Unit 2
managing ARC augmentation requirements for their individual home station support.
Unit 2
Training for ARC members is documented using what system?
Unit 2
ArcStars
Unit 2
What is ArcStars?
Unit 2
a computerized tool that tracks the workload of Reserve Component judge advocates and paralegals.
Unit 2
What must all judge advocates and paralegals input into ArcStars?
Unit 2
Performance of duties during a duty period, including performance of duties in a non-pay status. Includes:
- Dates of work performed
- Types of work performed
- Duty location performed
Unit 2
Are Active Guard Reserve judge advocates and paralegals required to make system inputs into ArcStars?
Unit 2
No.
Unit 2
Recognize basic principles of the Utilization & Training Workshop. (W)
Unit 3
- Purpose is to determine & define training requirements/forum for a career field
- 4 Phases
I - Determine the Need
II - U&TW/Specialty Training Requirements Team (STRT)
III - U&TW (executive decision, voting meeting on Part II)
IV - Post U&TW Actions
Unit 3
What does the results of the U&TW ultimately impact?
Unit 3
The CFETP:
In-residence tech schools
CDC content & test
OJT & 5&7-level requirements
Unit 3
How often is the U&TW held?
Unit 3
Every 3-4 years
Unit 3
Who attends the U&TW
Unit 3
CFM
AETC Trng Prgrm Manager
MFMs
SMEs
AFJAGs
Others
Unit 3
Who is the Chair and co-chair for the U&TW?
Unit 3
Chair: CFM
Co-Chair: Pipeline Training Manager
Unit 3
Who selects the formal and SME’s to attend the U&TW?
Unit 3
The CFM
Unit 3
What resources are used during the U&TW?
Unit 3
Occupational Survey Data
Draft STS
SMEs
Training Development Expertise
Unit 3
Identify responsibilities within the Utilization & Training Workshop. (W)
Unit 3
Unit 3
Describe basic facts about the occupational survey. (W)
Unit 3
- The AF Occupational Measurement Squadron is responsible for preparing and sending out the survey
- administered to all eligible AD, ANG, and AF Reserve personnel.
- Information collected is used during U&TW to develop STS (Part II, CFETP).
- Survey provides ratings based on how hard it is to learn a task, difficulty of task, frequency of task performance
- ID’s the position of the survey taker (VP, DP, etc)
Survey focuses on characteristics, members performing specialty jobs, percent of time spent on duties, training emphasis and task learning difficulty.
Unit 3
Who are primary participants that make the STRT in the U&TW?
Unit 3
CFM,
an Air Force Training Manager
MAJCOM functional Managers
ARC personnel
SME’s
Others identified as necessary
Unit 3
Who are optional members of the U&TW?
Unit 3
AFJAGS personnel
CDC writers
AETC Occupational Analysis Division personnel
Unit 3
What occurs in Phase I, Determine the Need?
Unit 3
- Determines the necessity and when, where, why and how of training.
- Field evaluation surveys: Coords w/ AF Occ. Measure. Sqdn. Requests 7-8 months prior to U&TW. Survey is prepared to CFM.
- AFCFM determines the need, approving objectives in STS, selecting SMEs, and determines timeline and availability date for CDCs
- Preparation for in-person U&TW - identifying participants.
- Draft CFETP should be produced based on research conducted from surveys
– Specialty & Course Training Standard
– Course chart
– Plan of Instruction for technical training
– Training deficiency reports
– MAJCOM Functional Manager information
Unit 3
What happens during the Field Evaluation Survey portion of Phase I of the U&TW
Unit 3
Survey is created
- 615 tasks/13 duty headings
- 45 SME’s (from six operational bases)
Survey administered to all eligible AD, ANG and AFRC
- % Time Spent on Training: Participants select only tasks they perform in current position & how much time they spend performing the task
- Training Emphasis & Task Learning Difficulty
Unit 3
What occurs in Phase II, Establish the STRT?
Unit 3
- Purpose: Primary purpose is for Career Field Manager (CFM) and functional leaders to determine training requirements and present to the AETC Training Manager (TM) and Course Training Manager.
- Training Pipeline Manager provides AFCFM w/ a resource estimate (identifying resource constraints).
- Finalization of Part 1 of the CFETP and the AFECD description is completed.
- Develop Draft Specialty and Course Training Standards (STS) (Part 2)
- Determine if Phase III is needed
Unit 3
What happens during Phase III, U&TW?
Unit 3
- U&TW occurs in-person two week workshop conducted at AFJAGS.
- Used to resolve resource and/or funding issues and adjust trng requirements based on those issues.
- MAJCOMS must commit in writing who will furnish resourcesand document availability dates & issues.
- Adjust training req’s if resource shortfalls are unresolved.
- STS is finalized and training delivery dates are established.
- Vote on adding/removing tasks
- Vote on Core Tasks
- Vote on what training proficiency code at what training level
- Example 1: Vicarious Trauma, Example 2: Self-Assessments
- Finalize ENTIRE CFETP
- The CFETP changes affect all levels of upgrade training.
Unit 3
What are some items that should be considered when making changes to the CFETP?
Unit 3
- Revised courses may increase or decrease instructor and student man-year requirements. May change length of courses, etc.
- Facility, classroom, & equipment requirements
- CDC development schedule
- Need date for CDCs is normally first class graduation date
- Must consider CDC revision/change timelines.
- Must consider time to deliver CDCs to customers.
- Weighted Airman Promotion System testing cycle (WAPS)
Unit 3
What are the three segments of Phase III of the U&TW?
Unit 3
- Segment 1: chaired by CFM. Focuses on utilization issues and specification of task training requirements.
- Segment 2: Chaired by training pipeline manager. Focuses on training proficiency levels and resources.
- Segment 3 (Optional): Helps resolve any outstanding issues, including resources.
Unit 3
What happens in Phase IV, Post-U&TW?
Unit 3
- CFM prepares minutes from U&TW.
- New course and curriculum development begins
- If required, conduct VTC follow-up to resolve outstanding issues
- CFM consolidates and publishes new CFETP
- Offices are responsible for reviewing new core tasks and conducting OJT as required.
Unit 3
What is Part II of the CFETP?
Unit 3
Specialty Training Standard (STS)
Unit 3
What is contained in Part II of the CFETP?
Unit 3
‒ Lists job performance requirements
‒ Core Tasks (has asterisk)
‒ Deployment Tasks
‒ Wartime Requirements
‒ 3, 5 and 7 skill level requirements
‒ Proficiency Levels
‒ Contract from Schoolhouse to Field
Unit 3
Looking the rows in section 1, and the columns in section 4, what proficiency level does the 5-lvl CDCs prepare a paralegal for to Draft Stipulation of Fact?
(Proficiency codes on other side of flashcard)
Unit 3
b| KNOWS PROCEDURES (Can determine step by step procedures for doing the task.)
Unit 3
What is the purpose and scope of CDCs?
Unit 3
Provide the information necessary to satisfy the career knowledge component of OJT
Unit 3
How long after graduation from PAC are paralegals enrolled into the PJC (Paralegal Journeyman Course)?
Unit 3
Enrolled by AFJAGS 60 days after graduation from PAC
Unit 3
Who determines the sequence of volumes a paralegal enrolled in the PJC (Paralegal Journeyman Course) will be issued?
Unit 3
Supervisor
Unit 3
How long does a paralegal enrolled in PJC (Paralegal Journeyman Course) have to complete the course?
Unit 3
12 months.
30 days per volume
Unit 3
Who may grant an extension of the 12 months a paralegal has to complete PJC (Paralegal Journeyman Course) and what is the maximum amount of time that can be granted?
CC can grant a 90 day extension on the 12 months.
Where must any delays in the completion of the PJC (Paralegal Journeyman Course) be annotated?
Unit 3
TBA (or whichever new system)
Examples of delays: House hunting, leave, emergency leave, PME, etc.
Unit 3
Who conducts a review of the missed areas in the self-test questions & end of volume quizzes with the paralegal enrolled in PJC (Paralegal Journeyman Course)?
Unit 3
Supervisors will go over these areas with the paralegal
Unit 3
How long does the supervisor have to conduct a comprehensive review for EOC after the paralegal completes the PJC (Paralegal Journeyman Course) volumes?
Unit 3
45 days
Unit 3
Who does the supervisor schedule the EOC with? What system is the EOC taken on?
Unit 3
Schedule EOC with testing center (education center, etc) – coord with AFJAGS (min of 3 business days).
EOC is taken on CAMPUS - Member will know the result immediately.
Unit 3
If the paralegal fails their EOC for the first time, what must happen?
- Interview with CC, UTM and Supervisor w/in 30 days of failed test
- The failure must be documented in TBA along with the interview
- Member must re-test w/in 90 days from CC interview
If the paralegal fails their EOC for a second time, what must happen?
Unit 3
- Meeting with CC, UTM, and Supervisor w/in 30 days of failed test
- CC will decide to waive, withdraw mbr from AFSC & separate, or withdraw & place in Training Status Code T (retraining or return to prior career field)
- The failure and subsequent events must be documented in TBA
Unit 3
Identify facts about a Master Task List. (W)
Unit 4
- MTL is your BIG PICTURE! Will you do that task specific task at your office?
- Identifies all day-to-day mission (duty positions) requirements, core tasks, in-garrison and contingency tasks, and additional duties performed by work center personnel
Unit 4
State general principles about a Master Training Plan. (W)
Unit 4
- Developed using MTL
- A collection of various training documents that show your office has employed a strategy for ensuring the completion of all work center job requirements
- 100% task coverage w/in workcenter
- Milestones for completion (how long will it take to train in days/months)
- When will you train? (priority/milestones)
- How they should be trained? (resource/methods)
- How long it should take to train? (time)
- Master Training Plan includes:
‒ MTL
‒ CFETP or AFJQS, AF Form 797 (or electronic equivalent)
‒ CDC completion
‒ Deployment/UTC tasks, upgrade and qualification tasks
‒ Provides milestones for tasks
Unit 4
With regard to the MTP, are duty positions office specific?
Unit 4
Yes!
- Military Justice
- General Law
- Adverse Actions
- LLAO
- Discharges
- Do NOT confuse core tasks with duty position tasks; sometimes they cross!
Unit 4
With regard to MTP’s, what are Milestones and what should you keep in mind when setting milestone dates?
Unit 4
- Milestones are the days from entering UGT/duty position that the task should be completed.
- Some tasks require training before others (Ex: drafting specifications should be trained before preferral of charges).
- And some tasks should be set for longer periods due to the size of a task (Ex: GCMs, SPCMs, etc)
Unit 4
What is an ITP and where is the ITP built from?
Unit 4
- Individual Training Plan
- Identifies duty position requirements for the trainee from the MTL and UGT tasks.
- Used to conduct initial evaluations, review training previously received, what training still needs to happen, and to set training priorities
Examples:
* A1C/SrA in UGT:
* All 5-level core tasks
* All core/non-core tasks for current duty position
* Might include some 7-level tasks
- Fully qualified SrA:
- All core/non core tasks of duty position
- Must have tasks in ITP if trainer on tasks
- SSgt (or SSgt Select)/TSgt in UGT:
- All 5-level core tasks if in UGT to 5-level OR
- All 7-level core tasks if in UGT to 7-level
- All core/non-core tasks for current duty position
Unit 4
What are some of the training methods that can be used?
Unit 4
Briefing
CBTs
Demonstration performance
Formal Training
Guided Discussion
Lecture
Reading
Interactive Multimedia Instruction
Unit 4
What are some of the evaluation methods that can be used to evaluate the trainee on tasks?
Unit 4
Computer Based Test
Performance Based
Verbal Questioning
Written Test
Unit 4
Describe the supervisor’s responsibilities in counseling trainees on their progress in on-the-job training. (W)
Unit 6
- DAFI 36-2670, para 4.6.7 (Now DAFMAN 36-2689)
- Use the CFETP to manage work center & individual training
- Conduct a review of the MTP annually to ensure 100% task coverage
- Integrate training with day-to-day operations
- Maintain training records of subordinates.
- Prior to submission for upgrade, ensure trainee meets minimum mandatory requirements
- Conduct & document initial evaluation of trainee qualifications to determine previously certified tasks to ensure member can meet duty position requirements.
- Conduct supervised training sessions when trainee has difficulty with upgrade training/CDCs, etc.
- Document delays in training.
- Ensure trainees are scheduled/trained through the AF Training Course (use to be train the trainer).
- Administer the CDC Course
- Must document monthly in training record (623a) for members in UGT.
Unit 6
Describe the time in training requirements for upgrade to the journeyman and craftsman skill levels. (W)
Explain the minimum qualifications required for skill-level upgrade to the journeyman and craftsman levels in the paralegal career field. (W)
Unit 6
Journeyman
MINIMUM12 months (pipeliners)/ 9 months (retrainees)
* Completion of CDCs (Paralegal Journeyman Course)
* Completion of minimum time in training
* Completion of core tasks in Attachment 2 column 2A
** Recommendation by supervisor*
* Approval of unit commander
Craftsmen (THATS US <3)
MINIMUM 12 months (pipeliners)/ 9 months (retrainees)
* SSgt or SSgt Select
* Completion of minimum time in training
* Completion of core tasks in Attachment 2 columns 2A & 2B (5 & 7 lvl tasks)
* Completion of PCC
* Recommendation by supervisor
* Approval of unit commander
Unit 6
What form is used to submit a member for upgrade?
Unit 6
AF Form 2096
Unit 6
What types of situations regarding skill and career progression should prompt you to counsel your airman?
Unit 6
- Slow CDC progression
- Poor end of volume quiz scores in CDCs
- CDC failures
- Mistakes in OJT training
- Disciplinary issues that hinder ability to focus on training
- Just not getting it…
Unit 6
When you see that your Airman’s skill and career progression is not going well, what should you do?
Unit 6
- Get to know your Airman. (struggling to adapt? Personal or professional issues? not studying enough? What are their study habits?)
- Set the standards/expectations
- Hold the line (remember ethical drift: an incremental deviation from ethical practice that does unnoticed by individuals who justify the deviations as acceptable and who believe themselves to be maintaining their ethical boundaries)
Unit 6
In preparation for the counseling session with an Airman who is not progressing what should you consider about the session?
Unit 6
- Be prepared
- Formal, informal, combined
- What do you want to address?
- What is the desired outcome/goals?
- Rapport
- Questioning - What information are you trying to obtain?
- Summary – wrap up – repeat – who is doing what? And what is owed by whom?
- Document in training record
Unit 6
What does an ITP (Individual Training Plan) identify?
Unit 7
Duty Position
UGT requirements
Used to conduct initial evals, review training previously received, and to set training priorities
Bottom line: Can they do the job?
Unit 7
When determining training requirements, what are some additional items to consider?
Unit 7
Office trends - take into account any office trends of training deficiencies.
Annual training requirements - includes all required annual training in the ITP.
Unit 7
What is an AF Form 797?
Unit 9
AF Form 797: continuation of the CFETP, Part II, or AFJQS
‒ Defines locally assigned duty position (GPC Cardholder, Vic Paralegal, etc), deployment/UTC requirements, and additional duties not included in the CFETP, Part II
‒ Used to develop the AFJQS and the command job qualification standard if deemed necessary by the AFCFM
Unit 9
Where is the AF Form 797 placed?
Unit 9
- In the MTP
- in the ITP of the person(s) performing that duty
Unit 9
How does the AFJQS supplement the CFETP, Part II?
Unit 9
By outlining specific skill and task requirements
Unit 9
Who must review and approve a JQS?
Unit 9
by AFCFM (if careerfield specific)
Unit 9
How do you find the CFETP and JQSs for paralegal positions?
Unit 9
Go to ePubs and search 5j.
Unit 9
Who has the responsibility to ensure training records are maintained correctly?
Unit 11
The LOS
Unit 11
Who must have an AF Form 623, six part folder, or other approved training record?
Unit 11
‒ All Airmen in the grades AB-TSgt
‒ SNCOs in retraining status, or as directed by the AFCFM
‒ Personnel in combat ready duty positions, if required by the AFCFM
Unit 11
What do training records consist of?
Unit 11
‒ CFETP
‒ AFJQS (if applicable)
‒ AF Form 797 (if applicable)
‒ AF Form 623a or automated version
‒ CDC enrollment card, scorecards and answer sheets – maintain until completion of UGT
‒ AF Form 2096
Unit 11
Describe the procedures for documenting training records. (W)
What should be included when documenting training?
Unit 11
‒ Duty Position Requirements must be identified (including tasks associated with the current duty position)
‒ At a minimum for initial certification:
- training start date/ training complete date,
- trainee and trainer initials must be entered for all tasks.
‒ Journal Entry (AF Form 623a or automated)
‒ AFI 36-2670, para 4.6.7.1.23: Minimum of once per month for those in UGT (more is desired)
Unit 11
When are journal entries required via AF Form 623a or automated systems?
Unit 11
- Supervisor - Initial Evaluation (PCS or PCA) - W/in 60 days (120 days for ARC)
- Comprehensive Training Orientation - W/in 60 days (90 days for ARC)
- Done by UTM* but documented in TBA by Supervisor
- Documentation of Training Progression
- Training status, counseling, and breaks in training
- Maintain to current training objective and document each act that is taken in the training cycle.
Unit 11
How often must a journal entry happen for those in upgrade training?
Unit 11
ATLEAST monthly. (More is preferred)
Unit 11
Regardless of who does the initial training orientation, who does the journal entry?
Unit 11
The supervisor
Unit 11
What is the following sample journal entry an example of?
The UTM conducted an initial evaluation of ___________’s on the job training skills. I used the CFETP and their training records (if applicable) to evaluate their knowledge against what is required per their section in the Master Training Plan. This evaluation was conducted IAW AFI 36-2670.
Unit 11
Comprehensive Training Orientation
Unit 11
What is the following sample journal entry an example of?
A1C ______ has completed volume __ of their CDCs with a score of ___%, corrected up to 100% on ____. Volume __ has been issued at this time with a ____ due date.
Unit 11
Completed a volume of CDCs journal entry
Unit 11
What is the following sample journal entry an example of?
On this date, I conducted a comprehensive review of the entire contents of the CDCs with A1C _______. In addition, the following items were reviewed:
Trainee has completed all Volume Review Exercises (VREs)
Trainee completed all Self-test questions
Trainee’s problem areas/strengths noted in TBA.
Supervisor reviewed all VREs with trainee
All VREs corrected to 100%
All interruptions/delays in training are annotated in TBA
No problems known that would prevent ordering/taking EOC
Training records are current and up to date
Unit 11
A CDC Comprehensive Review journal entry
Unit 11
What is the following sample journal entry an example of?
The trainee has completed the mandatory CDCs, completed all core tasks identified in CFETP, has met mandatory requirements in specialty description, AFECD, and CFETP, and has met time requirements in upgrade training. I recommend upgrade to the next skill level.
Unit 11
Skill Level Upgrade journal entry
Unit 11
What is the purpose of performing a training evaluation of the training program?
Unit 13
training providers evaluate training program to ensure currency and effectiveness
Unit 13
How often should the MTL/MTP be reviewed? What should be looked at?
Unit 13
Annually.
* Milestones?
* Duty Positions?
* Core tasks? Do we need 797s?
* Additional duties?
- Does it match the needs of the office?
Unit 13
When reviewing ITPs, what should be looked at?
Unit 13
- Do they have one? Do we need them?
- Journal entries? Monthly?
- Does it have the required journal entries (initial orientation, CDC progress, monthly one, etc)?
- Does it match the members training status & duty positions?
Unit 13
What are some common errors found when evaluating the training program?
Unit 13
(1) Using outdated &/or superseded CFETP;
(2) MTL does not cover 100% of work center tasks;
(3) MTL omits core tasks;
(4) TBA entries concerning upgrade training progression/regression are inconsistent and/or untimely;
(5) Large groups of tasks are signed off as “qualified” with little time between task start/complete date; and
(6) Journal entries and actions taken in TBA are significantly delayed/backdated.
Unit 13
State basic facts about Article 6 inspection conducted by TJAG. (W)
Unit 13
- Article 6, UCMJ (10 U.S.C. § 806a)
“The Judge Advocate General or senior members of his staff shall make frequent inspections in the field in supervision of the administration of military justice.” - Article 6 is an avenue for TJAG to fulfill obligations (10 U.S.C. § 806) of inspecting AFJAGC.
Purpose:
* Ensure military justice is administered properly.
* Supports good order and discipline.
* Operates free from unlawful command influence.
Unit 13
What are some things Art 6 ensures legal offices are pursuing and what does the Art 6 insp allow TJAG to do?
Unit 13
- Ensures legal offices are pursuing issues identified.
- Quality of legal services
- Statutory requirements
- Affords TJAG opportunity to meet with local CCs and to identify and address concerns.
- Meets with Wing/CC or other CC’s.
- Allows TJAG to address concerns of CC’s presented during meeting.
Unit 13
What purpose does JAI have with Art 6?
Unit 13
o Ensures Legal offices comply with all legal statutory, legal, policy requirements.
o Assess leadership, health, effectiveness and efficiency of a legal office.
o See’s if that office is meeting needs of command and supporting the installation command, mission and personnel
o Details office strengths, weaknesses and deficiencies.
Unit 13
When the Article 6 inspection team arrives, who will it consist of?
Unit 13
– From Headquarters Air Force (HAF) - AF/JAI JAG (team lead) and HAF Paralegal
– From MAJCOM/JA Representatives - Senior JAG and Experienced Paralegal (minimum rank of MSgt, and 1 year experience as LOS and holds key leadership position designation as identified by the Enlisted Team Vectoring)
Unit 13
Art 6 inspections try to be synchronized with what?
Unit 13
MAJCOM IG UEI (Unit Effectiveness Inspection) (every 2-3 years)
Unit 13
Who maintains authority over inspectors and inspections?
Unit 13
TJAG
Unit 13
What are the compliance items in the Art 6 inspection and what are they worth?
Unit 13
Major Compliance (Red) - 45% of grade
Minor Compliance - 30% of grade
Qualitative Assessment of Strategetic Alignment area - 25% of grade
Unit 13
What is the Qualitative Assessment of Strategic Alignment area of the Art 6 insp?
Unit 13
- Represents fundamental programs and principles essential to the success of a legal office
- Leadership, MJ, Civ Law and Training
- Leadership – 10pts, MJ – 5 pts, Civ Law – 5 pts, Training – 5 pts.
Unit 13
How are the results of the art 6 inspection presented?
Unit 13
Five tier grade, numerical grade 1 - 100.
A report (Compliance Report) w/ score is provided
Unit 13
Who is the Art 6 Compliance Report provided to?
Unit 13
Wing/CC, SJA and Others
Unit 13
What is this chart?
Unit 13
The Article 6 inspection 5 tier chart
Unit 13
Regarding Article 6 Self-Assessments, what are the two regulations that govern?
Unit 13
‒ AFI 90-201, AF Inspection System
‒ IG (Unit Effectiveness Inspection)
‒ AFI 51-109, The Article 6 Inspection System
‒ JAGC (AF/JAI Article 6 Inspection)
Unit 13
According to AFI 90-201, AF Inspection System, what is the purpose of self-assessments?
Unit 13
- Purpose (AFI 90-201)
‒ Improve readiness, efficiency, discipline, effectiveness, compliance, and surety in Air Force wings
‒ Affords wing commanders the ability to assess mission sets
‒ Wing commanders use the Commander’s Inspection Program to identify a unit’s ability to comply with policy and guidance
Unit 13
According to AFI 90-201, what are the responsibilities of the Wing/CC and Unit/CC for self-inspections?
Unit 13
- Responsibilities (AFI 90-201)
‒ Wing CCs must designate a Wing Unit Self-Assessment Program Manager
‒ Unit CCs will designate at least one unit-level self-assessment program manager
Unit 13
According to AFI 51-109, The Art 6 Insp System, what is the purpose of Art 6 self-inspection?
Unit 13
‒ To ensure, thorough self-identification, legal offices comply with all legal, regulatory, and policy requirements.
‒ To assess the leadership, health, effectiveness, and efficiency of a legal office in meeting the needs of command
‒ To identify, in detail, an office’s strengths, weaknesses, and deficiencies, to afford an office the opportunity to remedy any outstanding issues.
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According to AFI 51-109, The Art 6 Insp System, who has which responsibilities regarding the Art 6 self-inspection program?
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‒ Installation level SJA’s and SELs will
‒ Educate legal office personnel on the statutory requirements of inspections…and the office’s responsibilities to the Commander’s Inspection Program
‒ conduct self-assessments every six months
‒ In coordination with the MAJCOM SJA, close out any deficiencies
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When conducting a self-assessment, what is done?
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- Answer questions
- Validate answers
- Provide feedback
- Follow-up
- Correct deficiencies
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When reviewing a Self-Assessment, what is done?
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- Validate answers
- Review answer
- Review substantiation - is substantiation specific to the question, answer, requirements. Does it answer the questions?
- Be thorough and check all substantiation
- Be honest: It’s Yes or No. . No Buts!
- Is the document labeled properly?
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