Block II - Intro to Legal Practice & Professional Communication Flashcards
Introduction to Legal Practice & Professional Communication
Before 1955, Paralegals were identified as what?
legal services specialists
When was the legal services specialist career field given it’s own AFSC code?
May 1955, AFSC 705X0
When did the Air Force begin using the title of Paralegal?
1989
When was the current Paralegal AFSC of 5J0X1 designated?
1994
Where did AF legal specialists initially attend school?
Naval Justice School in Newport Rhode Island
Who established the first AF Legal Services Specialist School at Keesler AFB in January of what year?
CMSgt Steve Swignoski in 1972
Who was the first Special Assistant to The Judge Advocate General?
CMSgt Steve Swignoski
When did the Air Force Judge Advocate General’s School (AFJAGS) relocate to Maxwell AFB?
July 1993
How many annual awards are there?
5 Thomas Castleman Award Steve Swigonski Award Karen Yates-Popwell Award David Westbrook Award Andrew Stadler Award
Who is the Thomas Castleman Award for?
Active Duty AB - SrA (Think Castles)
Who is the Steve Swigonski Award for?
Active Duty NCOs (SSgt & TSgt) (Think Swig)
Who is the Karen Yates-Popwell Award for?
Active Duty SNCO’s (MSgt - SMSgt) (Think bones popping)
Who is the David Westbrook Award for?
Air Force Reserve (AFRES) and Air National Guard (ANG) AB - TSgts
Who is the Andrew Stadler Award for?
Air Reserve Component (ARC) SNCOs MSgt - SMSgt
Who was the third Special Assistant for Legal Airman Affairs to TJAG?
CMSgt Thomas Castleman
Who was the 8th Senior Paralegal Manager to TJAG?
CMSgt Karen Yates-Popwell
Who is a former Senior IMA with an award named after them?
CMSgt David Westbrook
Who executed the ANG Paralegal Managers and Liaison program requirements and objectives?
CMSgt Andrew Stadler
On 25 January 1949, AF General Order (GO) No 7 was issued, what was that order?
Administratively established The Judge Advocate General’s Department
What was AF GO No. 49?
Established The Judge Advocate General’s Department Reserve on 13 July 1949.
When did the “Department” portion of The Judge Advocate General’s Department change to “Corps”?
1 July 2003
What does The Judge Advocate General (TJAG) do?
The senior uniformed AF attorney responsible for furnishing legal advice, opinions and assistance on a wide variety of subjects to the AF Chief of Staff, Air Staff, and AF CCs, and agencies world wide.
What does the Deputy Judge Advocate General (DJAG) do?
Assists TJAG in managing TJAGC, also provides legal advice to the Air Staff and commanders at all levels.
What does the Senior Enlisted Advisor (SEA) to TJAG do?
Establishes policy guidance, managerial oversight for paralegal programs and issues, advises TJAG on all matters regarding paralegal force. (CMSgt Haskins)
What has been the development so far of the Senior Enlisted Advisor to TJAG (SEA) title?
Special Assistance to TJAG in Sept 1970 ->
Senior Enlisted Advisor to TJAG during Castleman’s tour ->
Senior Paralegal Manager during Moffett’s tour ->
back to Senior Enlisted Advisor to TJAG during Haskin’s tour.
What does the Staff Judge Advocate (SJA) do?
Advises CC’s and staff agencies on discipline. Legal advice to SF on AF installations. Legal advice to CCs and investigating officers on conducting investigations under authority of commander. Legal advice and review actions. Liason with the US Attorney and other fed, state, and local legal departments, admin agencies, and judicial bodies.
Who are the Assistant Staff Judge Advocate (ASJA)?
AD AF Attorneys, are military officers who, according to Title 10, United States Code, section 8067(g), are qualified under regulations prescribed by the Secretary of the Air Force (SAF) and who are designated by TJAG as judge advocates.
Must be a graduate from an ABA accredited law school and in good standing and admitted to practice law before a federal court or the highest court of a state, territory or District of Columbia.
What other name are Category A reservists also known as?
Unit or traditional reservists. Serve one weekend a month and two weeks throughout the year. They will have Title 10 orders when on duty. Attached to Air Reserve base legal offices.
What are Category B reservists known as?
Individual Mobilization Augmentee reservists. Augment AD and serve at a wide range of locations around the world. Attached to AD legal offices. Fall under Title 10 orders when on their duty time. (Think I M A busy B)
What are some basic facts about the ANG paralegal program?
part-time and serve one weekend a month, as well as 30 days throughout the year.
Attached to Air Guard bases
Controlled by the governor of the state. Can be called to federal duty during times of sanctioned war or national emergency.
ANG on TITLE 32 while they work for the state and Title 10 when on federal active duty.
What is the TJAGC Vision?
Disciplined and legally enabled Air and Space professionals and organizations employing the law to advance the mission
What is the mission of the TJAGC?
Provide the Department of the Air Force, CCs, and personnel with
professional, full-spectrum legal support,
at the speed of relevance,
for mission success in joint and coalition operations
What are the functions of the JAGC?
Advising command
Representing individual Airmen
Advocating and Litigating
Informing, engaging and partnering.
What are the legal domains within the TJAG Corps?
Military Justice and Discipline
Operations and International Law
Civil Law
Leadership
What are the primary uses of the Career Field Education and Training Plan (CFETP)?
Management tool to plan, manage, conduct and evaluate a career field trng prgrm. Aids supervisors in IDing trng at the appropriate pt in an individuals career.
Identifies task and knowledge requirements for each skill level and recommends education and trng throughout each phase of an individuals career
Lists trng courses avail in the specialty, IDs trng sources and the trng delivery method
IDs major resource constraints that impact the implementation of the desired career field training process.
Who identifies and coordinates the career field trng requirements?
MAJCOM representatives and AFJAGS training personnel
Who develops acquisition strategies for obtaining resources for identified training?
Air Force Career Field Manager (AFCFM) and AFJAGS trng personnel
Who is the approval authority and initiates an annual review of the CFETP?
The Air Force Career Field Manager (AFCFM)
What are the two parts of the CFETP?
Career Progression - Part I - five sections
Specialty Training Standard (STS) - Part II - five sections
What’s required to become a 5J031?
Completion of PAC
What’s required to obtain 5J051, Paralegal Journeyman (5-skill level)?
Completion of:
OJT (12 months for non-retrainees, nine for retrainees)
4 volumes of CDCs
Attachment 2, column 2A of STS
Supervisor recommendation and commander approval
What’s required to become a 7-skill level (Paralegal Craftsman)?
Possess 5-skill level, selected for promotion to SSgt
Completion of:
OJT (12 months for non-retrainees, 6 for retrainees)
All core tasks in STS
Paralegal Craftsman Course (PCC) in residence
Supervisor recommendation and commander approval.
What’s required to become a 5J091, Paralegal Superintendent?
Hold SMSgt
Meet requirements listed in specialty description in Air Force Enlisted Classification Directory (AFECD)
Have supervisor recommendation and commander approval for 9-skill level.
List some of duties performed by Air Force paralegals (W)
Conduct legal research, prepare written communications, process correspondence and maintain suspense files.
Prepare for IG and Article 6, UCMJ, inspections
With attorney supervision - examine prliminary evidence for sufficiency of facts and jurisdiction over offense(s) and offender.
Prepare and process all documentation and or evidence required for courts-martial and Article 15 actions from investigation through final action
More listed on page 17 of Block II study guide
What does U&TW stand for?
Utilization and Training Workshop
What are the responsibilities of the primary participants of a U&TW?
determine and define training requirements and the proper forum for those requirements (CDCs, OJT, and in-resident courses)
Who are primary participants that make the STRT in the U&TW?
CFM, an Air Force Training Manager MAJCOM functional Managers ARC personnel SME's Others identified as necessary
Who are optional members of the U&TW?
AFJAGS personnel
CDC writers
AETC Occupational Analysis Division
Basic facts about the occupational analysis survey are
administered to all eligible AD, ANG, and AF Reserve personnel.
Information collected is used during U&TW to develop STS (Part II, CFETP).
What are the basic principles of the U&TW process?
Four phases: I. Determine the need II. Establish the STRT III. U&TW IV. Post-U&TW
What occurs in Phase I, Determine the Need?
Determines the necessity and when, where, why and how of training
AFCFM determines the need, approving objectives in STS, selecting SMEs, and determines timeline and availability date for CDCs
Preparation for in-person U&TW - identifying participants.
Draft CFETP should be produced based on research conducted from surveys
What occurs in Phase II, Establish the STRT?
The team determines training requirements and present them to the AETC Training Pipeline Manager and Course Training Manager.
Training Pipeline Manager provides AFCFM w/ a resource estimate (identifying resource constraints).
Finalization of the CFETP and AFECD description is completed.
Must also decide if Phase III is needed
What happens during Phase III, U&TW?
the Utilization and Training Workshop occurs.
In-person two week workshop conducted at AFJAGS.
Used to resolve resource and/or funding issues and adjust trng requirements based on those issues.
MAJCOMS must commit in writing who will furnish resources
CFETP and STS are finalized and training delivery dates are established.
The CFETP changes affect all levels of upgrade training.
What happens in Phase IV, Post-U&TW?
CFM prepares minutes from U&TW.
Course and curriculum development begins
New CFETP is published.
Offices are responsible for reviewing new core tasks and conducting OJT as required.
Why was Article 6, UCMJ, enacted? What is it’s purpose?
Ensure the military justice system is appropriately administered;
Supports good order, morale, and discipline;
and operates free from unlawful command influence.
What is the TJAG required to do, by law, according to 10 U.S.C. 8037 (c) (2) ?
“direct the officers of the Air Force designated as judge advocates in their performance of their duties”
What does the article 6 inspection allow the TJAG to fulfill?
Their obligation of an inspection of the TJAGC
Ensures legal offices are pursuing issues identified
Affords TJAG an opportunity to meet with local CCs to address concerns
What conditions does the Article 6 inspection ensure?
Legal offices are conducting business accordingly
Allows TJAG to address any issues or concerns.
Identifies any problems that need to be addressed.
Who conducts Article 6 inspections to assist TJAGs inspection process?
AF/JAI (Inspections and Standardization Division)
What type of items is the Article 6 inspection checklist tailored to?
Leadership, Military Justice, Victim and Witness Assistance Program, Special Victims Counsel, Adverse Actions, Legal Review, Installation Meetings, and Foreign Criminal Jurisdiction, Base Support
Who will the Article 6 inspection team consist of?
1 JA and paralegal representative from HQ USAF/JAI (May be an augmentee)
1 JA and paralegal representative from the MAJCOM of the unit being inspected (may be from another unit within the MAJCOM)
What is in the detailed report the TJAG receives following a Article 6 inspection?
Deficiencies,
strengths,
a numeric grade between 1-100, and
a five-tier rating.
What are the five-tier ratings that can result from an Article 6 inspection?
Unsatisfactory, Satisfactory, Commendable, Excellent, or Outstanding
Once signed and approved by the TJAG, the article 6 inspection report is sent where?
To the Wing Commander (WG/CC) and SJAs at the wing, NAF, and MAJCOM levels.
What is the purpose of the Commander’s Inspection Program?
improve readiness, efficiency, discipline, effectiveness, compliance, and surety in Air Force Wings.
Affords wing CCs the ability to assess mission sets
Used to identify a unit’s ability to comply with policy and guidance
Who designates a Wing Unit Self-Assessment Program Manager in writing?
The wing commander
The Wing IG office administers and maintains electronic inspection records using what system?
MICT, Management Internal Control Toolset, and
IGEMS, Inspector General Evaluation Management System
How do work centers receive Self-Assessment Checklists (SAC)?
MICT
What does the Wing IG office use to report and track deficiencies?
IGEMS, Inspector General Evaluation Management System
How many Unit Self-Assessment Program Managers must the Commander or director appoint?
At least one
Can a Wing Program Manager delegate Wing-level program questions to unit-level assessors?
No, questions must be assessed at the appropriate levels.
When answering Article 6 questions or Self-Assessment questions, can they be answered with only “yes” or “no”?
No they cannot. Answers must be thorough and provide substantiation through documents such as appointment letters, legal reviews, etc when required.
What law requires “TJAG or senior members of his staff shall make frequent inspections in the field in supervision of the administration of military justice”?
10 U.S.C. 806 (a)
How often do Article 6 inspections happen?
Every two years or as directed by TJAG
Legal Offices MUST conduct self-assessments how often?
Every 6 months
What is the purpose of the TJAG Online News Service (ONS)?
Weekly articles released by the JAG core with in-depth new guidance, policies, and updates keeping the JAGC informed.
How long is each Online News Service issue maintained?
Indefinitely
State basic facts regarding law library accountability within RAMS and what responsibilities JAS has?
Program used for law libraries to inventory and order books
JAS is responsible for purchasing and updating purchases
JAS establishes policies and procedures, provides guidance for all Air Force law libraries - done via unified law library handbook
Who appoints a law library accountable official, in writing, at each office?
Does the appointment letter have to be submitted anywhere?
The SJA
Yes, the appointment letter must be uploaded to RAMS
What is the law library accountable official responsible for?
Puts in requests to RAMS for purchases, and provides certified receipt notification.
Maintains records for books and conducts inventory every two years in April.
Can the law library contain locally purchased materials or donated materials?
YES!
What is done on the PR certification website?
Annually, the member reads and certifies that they have reviewed particular Professional Responsibilities AFIs.
What is “Suspense” used for?
For creating suspense’s (for internal and external use)
What does WebAFCIMS do?
Inputs and tracks claims
What is webLIONS (Web-based Legal Information Online System) used for?
Legal assistance tracking and generating POAs
What tool is used for finding particular or any attorneys, paralegals or other JAGC members?
Roster.
What is After Action Reporting (AAR) used for?
Used for every JA and Paralegal to fill out an AAR within 30 days of returning from a deployment.
What does Course Nomination System (CNS) do?
It is for officers and enlisted, and shows the next 90 days of courses, their dates, and if the class is virtual or in-residence. It is also where you nominate for individuals to attend courses
What does AMJAMS stand for?
Automated Military Justice Administration Management System
What does AMJAMS track?
Article 15s, SPCMs, GCMs, and other military justice cases
What types of publications are used within AF legal practices?
AFIs
Primary and secondary sources of law
DoD Instructions & Regulations
Legal opinions within the military
Name the official source used to determine current AF publications
Air Force e-Publishing website (e-pubs)
What does e-pubs provide?
Publishing products and services for administrative publications/forms
Provides life cycle management of Air Force electronic publishing
Identify requirements for punitive provisions with AF publications
“Compliance with this Publication is Mandatory”
Violation of the publication can result in a violation of Article 92, UCMJ
Who are some of the T-0 waiver authorities?
Congress and White House
Who are the T-1 waiver authorities?
MAJCOM CC can delegate no lower than MAJCOM director
Who are the T-2 waiver authorities?
MAJCOM CC can delegate no lower than the first General Officer in Chain of Command
Who are the T-3 waiver authorities?
Wing Commander (WG/CC) can delegate no lower than Squadron CC (Sq/CC) or equivalent
Who are some users of records?
Military, civilians, foreign nationals employed by the Department of the Air Force, and contractors.
Users of records must ensure information in their care is available to:
Support effective decisions
Meet legal and regulatory data calls
Document official business
Pass on custodianship, when appropriate
Do records users have a responsibility to protect record content and comply with the Privacy Act, PII, sensitive or classified information and other policy and legal requirements?
Yes
Do records users have a responsibility to store and manage records, consistent with organizational requirements and procedures?
Yes
Do records users have a responsibility to create and declare records that sufficiently document the function, organization, administration, policies, and procedures?
Yes
Do records users have to file records IAW office procedures?
Yes
Do records users have the ability to deny compliance with all legal litigation hold and/or search authorizations?
No! Records users must comply.
When do records users have to notify commanders of issues with usage?
If there’s any actual or potential unlawful or inadvertent removal, change, or destruction of Air Force records
How can records users protect files and folders containing sensitive Privacy Act data prior to filing?
By using available access controls such as passwords, group permissions, etc
Do records users have a responsibility to file electronic and paper records?
Yes
Do records users have a responsibility to segregate drafts and final documents?
Yes
Do records users have a responsibility to destroy draft records as needed?
Yes
Do records users have a responsibility to save file attachments to emails with the original email?
Yes
Where are records disposition requirements found?
AFRIMS, additional guidance is located in the documents governing AFI.
Identify basic facts and terms about records storage
Safely preserve records
Proper storage is vital to search and retrieval
Gov records must be stored IAW National Archives and Records Administration (NARA) requirements
What is the acronym AD?
Active duty
What is the acronym AF?
Air Force
What is the acronym ABA?
American Bar Association
What is the acronym AFB?
Air Force Base
What is the acronym AETC?
Air Education Training Command
What are these acronyms?
ANG
ARC
Air National Guard
Air Reserve Component
What are these acronyms?
AFSC
AFPD
AFCFM
Air Force Specialty Code
Air Force Policy Directive
Air Force Career Field Manager
What acronyms are these?
AFECD
AFJAGS
AFRES
Air Force Enlisted Classification Directory
Air Force Judge Advocate Generals School
Air Force Reserve
What are these acronyms?
CC
CDC
CFM
Commander
Career Development Course
Career Field Manager
What are these acronyms?
CCAF
CSAF
CFETP
Community College of the Air Force
Chief of Staff of the Air Force
Career Field Education and Training Plan
What are these acronyms?
DoD
DJAG
FM
Department of Defense
Deputy Judge Advocate General
Functional Manager
What are these acronyms?
GO
HQ
IG
General Order
Headquarters
Inspector General
What are these acronyms?
IDT
IMA
IGEMS
Individual Training
Individual Mobilization Augmentee
Inspector General Evaluation Management System
What are these acronyms? JA JAG JAI TJAGC
Judge Advocate
JAG is short for Judge Advocate
Inspections and Standardization Division
The Judge Advocate General’s Corps
What are these acronyms? MICT MAJCOM NAF NCO
Management Internal Control Tool
Major Command
Numbered Air Force
Noncommissioned Officer
What are these acronyms? NCOIC OJT P PC
Noncomissioned Officer in Charge
On the Job Training
Performance Test
Progress Check
What are these acronyms?
PAC
PCC
Paralegal Apprentice Course
Paralegal Craftsman Course
What are these acronyms?
SG
SECAF
SES
Study Guide
Secretary of the Air Force
Senior Executive Service
What are these acronyms?
SJA
SME
SNCO
Staff judge advocate
Subject matter expert
Senior noncommissioned office
What are these acronyms?
SPM
STRT
STS
Senior Paralegal Manager
Specialty Training Requirements Team
Specialty Training Standard
What are these acronyms?
SUSP
TBA
TJAG
Suspense
Training Business Area
The Judge Advocate General
What are these acronyms?
USC
UCI
UEI
United States Code
Unit Compliance Inspection
Unit Effectiveness Inspection
What are these acronyms?
UCMJ
USAF
U&TW
Uniform Code of Military Justice
United States Air Force
Utilization & Training Workshop
What are these acronyms?
W
WG
Written Test
Wing
How long are Online News Service (ONS) submissions maintained?
Indefinitely
Where are the biography and official photos uploaded?
On Roster. On the homepage of Roster, on the left side menu there is a section to upload bio and official photo
What manages enrollment and access to both resident and non-resident courses offered by AFJAGS?
Course Nomination System
What Air Force Publications are used within the Air Force?
AFIs
Primary and Secondary Sources of law
DOD Instructions and Regulations
Legal opinions within the military
What is the official source used to determine current AF Publications?
e-pubs / e-publications (Found on portal)
“Compliance with the Publication is Mandatory” when the AFIs have a __________ ___________.
Punitive Provision
Who is responsible for storing and managing records consistent with organizational requirements and procedures?
Users
What system is used to track the disposition of Air Force records?
AFRIMS
Record Management storage is used for what?
Safely preserving records
What system must government records be stored IAW (In Accordance With)?
National Archives and Records Administration
What is used to create a possessive form of nouns and abbreviations used as nouns?
Apostrophe
What is used to end declarative and imperative sentences?
Period
What are examples of official memoranda?
Memorandums and Personal Letters
What do the “I,” “R,” “A,” and “C” stand for in IRAC?
Issue, Rule, Application and Conclusion
What is used with the coordinating conjunctions and, but, or, or nor when joining two or more independent clauses?
Comma
What do you use to separate an introductory statement from explanatory or summarizing material that follows when there is no coordinating conjunction or transitional expression?
Colon :
Ex:
“Living in base housing has many advantages: People can walk to work, shopping is convenient, and there are organized activities for the children.”
What is used to clarify or correct material written by others?
Brackets [ ]
Examples:
To clarify: He arrived on the 1st [2d] of June
To correct: The statue [sic] was added to the book of statutes
What do you use at the end of a sentence or elliptical expression to express strong emotion?
Exclamation mark, !
Example: “Congratulations on your new son!”
What do you use to separate independent clauses not connected by a coordinating conjunction (and, but, for, or, nor and so), and in statements too closely related in meaning to be written as separate sentences?
Semicolon, ;
Exampe: The students were ready; it was time to go
War is destructive; peace, constructive
What handbook is AFH 33-337?
The Tongue and Quill
What is the “BLIND” acronym?
BL = Bottom Line I = Impact on organization N = Next steps to be taken D = Details to support the bottom line
Can you send Secret or Classified information over a NIPR (Non-secure Internet Protocol Router Network)?
No, never send classified or secret information over a NIPR network.
What is this? "V/r, FIRST MI. LAST. Rank, USAF Duty Title Base, State zip code (###) ###-####, DSN: ###-####"
It is a signature block
What is AFI 1-1?
Air Force Standards (commonly hear as what use to be “the little brown book”)
Do the standards laid out in AFI 1-1 apply to ALL forms of communication (i.e. e-mail, social media, snapchat, instagram, facebook, etc)?
Yes! You are an Airman and must uphold the standards on and off duty, no matter where you are.
AFI 10-701 is what Air Force Instruction?
OPSEC (Operational Security)
Identify procedures to access and ensure accuracy of individual data in the TJAGC “Roster” application (W)
Roster homepage, on the left click “update personal data”.
Must certify once per year. Upload photo and Bio on the homepage to the left.
Describe principle uses of learning management systems (i.e. CAMPUS e-Learning) within the Judge Advocate Generals Corps. (W)
Upgrade training and other courses to include distance and in-residence courses. CDCs and other educational materials
Identify the types of publications used within AF legal practice (W)
AFIs, first and secondary sources of law, DoD Instructions and Regulations, Legal opinions within the military
Name the official source used to determine current AF publications (W)
e-pubs (e-publications found on the Air Force Portal)
Official source for current publications
Provides publishing products and services for administrative publications and forms
Provides life cycle management of Air Force electronic publishing
Identify requirements for punitive provisions within AF publications (W)
“Compliance with this publication is mandatory”
Violation can result in Article 92, UCMJ
Identify basic facts and terms about the Records Management Program (W)
Records are crucial
All organizations must document functions, policies, procedures, and activities
Personnel employed by Department of the AF shall not conceal, remove, mutilate, obliterate, or destroy records without proper authority
Store and manage records IAW requirements
Comply with holds and search authorizations
Protect all files and folders with sensitive, PII, or Privacy Act information
Segregate drafts and final documents. Destroy draft records as needed
Ensure availability and accessibility
Save and file attachments to emails with original email
Identify basic facts and terms about records disposition (W)
Requirements are in AFRIMS.
Additional requirements are located in document’s governing AFI
Identify basic facts and terms about records storage (W)
Safely preserve records; proper storage is the first and best means of defense.
Proper storage is vital to being able to search and retrieve records
Government records must be stored IAW NARA (National Archives and Records Administration)
List key components of effective written communication (W)
Commas, Apostrophes, Colon, Quotation marks, Semi-colon, period.
When drafting an official memorandum, what are the three Tab presets you want?
.63
- 25
- 5
When creating official memorandums, is there a colon ( : ) after “FOR” in “MEMORANDUM FOR”?
No. It is “MEMORANDUM FOR” and then hit space twice or use tab if 1.71 is set as a tab.
When creating an official memorandum, does “FROM” and “SUBJECT” have a colon ( : ) following it?
Yes
In an official memorandum, after typing “FROM:” do you hit tab when your tab presets are .63, 3.25, and 3.5?
Yes, it will then go to .63
How many lines are between the following
MEMORANDUM FOR and FROM
The last line of FROM and SUBJECT
SUBJECT and References or SUBJECT and the first paragraph?
One line
Example
MEMORANDUM FOR 123 ES/CC
FROM: ORG/SYMBOL
When drafting an official memorandum, answer the following
Are the numbered paragraphs indented on the first line?
How many spaces are between the period following the number of the paragraph and the first word?
No, the paragraphs are not indented
There are two spaces between the period of the number and the first word
Ex: 1. Use only approved…
How many times must you hit enter after the last line of the final paragraph for the signature block?
Hit enter 5 times, and the signature block starts on the 5th line at the 3.50 tab or 3.25 if the signature block is longer.
So four blank lines, then the signature line.
If the signature block is for someone in the rank of O-6 or above, do you abbreviate or spell out their rank?
Spell out. (i.e. Colonel, Brigadier General, etc)
Can the duty title be longer than the name in the signature block?
Yes
How many spaces are between “SUBJECT:” and the first word?
Does this apply to “References:” as well?
2 spaces and yes it applies to References:
How many times do you hit Enter after the last line of the signature block to input attachments?
Hit enter 3 times and type on the third line (two blank lines then type)
In a personal letter heading, is the senders information first, or the recipients?
The senders
What goes into the sender and recipients headings on a personal letter?
For sender and recipient
Full Rank First M, Last Duty Title Organization Street Address City St full-zipcode
When writing a personal letter, how many enters are there between the last line of the final paragraph and “Sincerely”?
Two enters. So one blank line and write Sincerely on the second line at the 3.5” tab
In a personal letter, how many enters are between “Sincerely” and the signature block?
5 enters (so 4 blank lines) and start the signature block at the 3.5 tab.
Do we use a comma after “Sincerely” in personal letters?
No
What is the correct opening in a personal letter after the header?
“Dear Full Rank Last name”
Is there a comma following the opening/salutation of “Dear Full Rank Last name”?
No.
Is there any punctuation used in official memorandums or personal letters in the headers where addresses are placed?
No.
Ex:
320 LeMay Street Suite 101
Maxwell AFB AL 36112-6418
What are some examples of official memoranda?
Legal reviews
What are some examples of personal memoranda?
General correspondence
Demand letters
Opinion letters
State the names and proper sequencing used in the IRAC method of legal writing (W)
Heading BLUF facts Issues Rules Analysis Conclusion Closing with contact information Signature attachments or cc as needed
Recall procedures to draft various legal documents (W)
Introduction Thinking things through Tackling the project Note-taking Staying focused
Know the purpose (persuade, advise, inform)
Know the audience
Proof reading
Recall significant events which occurred in paralegal history (W)
AFJA Dept est - 1949
“Administrative specialists” - prior to 1955
Legal services specialist, AFSC 705X0 - May 1955
CCAF est degree program - 1979
Legal specialist changed to Paralegal - 1989
Current AFSC 5J0x1 - 1994
“Dept” changed to “Corps” - 1 July 2003
Paralegal Schools:
Naval Justice School, Newport, Rhode Island - 1955
Keesler AFB, MS - 1972
Maxwell AFB, AL- 1993
Name the awards available to Air Force Paralegals (W)
Castleman Award - AD AB - SrA Swigonski Aware - AD SSgt - TSgt Yates-Popwell Award - AD MSgt - SMSgt Westbrook Award - AFRES or ANG serving on inactive duty AB - TSgt Stadler Award - AFRES MSgt - SMSgt
Describe the structure and responsibilities of the TJAGs Corps (W)
25 Jan 1949 - AF General Order (GO) No. 7: administratively established TJAGDept
13 July 1949 - AF GO No. 49: Administratively established TJAG Dept Reserves
1 July 2003 - “Department” changed to “Corps”
TJAG, DJAG, SES (Senior Executive Service), SJA, Commissioned officers (Assistant SJA), Enlisted personnel, Department of the AF civilians
Paralegal leadership: Special assistants, Senior Paralegal Managers, and Senior Enlisted Advisors
Identify basic facts regarding Transditional Reservist (Category A) (W)
Traditional Reservists
Part-time, one weekend a month, & two weeks a year.
Title 10 orders when on duty. Attached to Air Reserve base legal offices
Identify basic facts regarding Individual Mobilization Augmentee (IMA/Category B) reservists (W)
Members of AFRES with specialized skills
Augment AD units and vary locations
Complete an annual tour and IDT days with office they are assigned.
Title 10 orders when on duty
Identify basic facts regarding the Air National Guard paralegal program (W)
Attached to Air Guard bases
Controlled by governor of the state, can be called to AD with permission of governor.
ANG fall under Title 32 when working for state, and Title 10 when on AD.
Identify the major legal functions performed by the TJAG’s Corps (W)
Advise Command
Advocate and litigate
Represent individual Airmen
Inform, engage, and partner
Restate the Vision and Mission of the TJAG’s Corps (W)
Vision: Discipline and legally-enabled Air and Space organizations employing the law to advance the mission
Mission: Provide the Department of the Air Force, commanders, and personnel with professional, full-spectrum legal support, at the speed of relevance, for success in joint and coalition operations
Restate the legal domains within the TJAG’s corps (W)
Military justice and discipline
Civil Law
Operations and International Law
Leadership
Describe the responsibilities of the TJAGs Corps (W)`
TJAG - Senior AF attorney - furnishes legal advice, opinions and assistance for AF Chief of Staff, Air Staff and AF CCs
DJAG - assists TJAG in managing TJAGC and provides Air Staff and CC legal advice
SEA - Establishes policy guidance, provides managerial oversight for paralegal programs and issues, advises TJAG on all paralegal matters
SJA - advises on a range of matters to CC’s, acts as a liaison with U.S. Attorney and other fed, state and local agencies. Support command and represent AF interests. Assigned to all Wings, NAFs and MAJCOMs.
ASJA - AD AF attorneys, Title 10 U.S.C. section 8067 (g) are qualified under regulations prescribed by the SAF and who are designated by TJAG as judge advocates.
Paralegal - Varying duties and responsibilities.
Civilians - attorneys, paralegals, court reporters, and admin specialists.
Restate the primary uses of the CFETP (W)
Comprehensive manual for education, training and career progression
Management tool used to plan, manage, conduct, and evaluate a career field’s training program
Identifies task requirements for each skill level
Lists training courses available and identifies resource constraints
Who identifies and coordinate the career field training requirements?
MAJCOM leaders and AFJAGS
Approval authority for CFETP and training requirements is…?
AFCFM - Also initiates an annual review of CFETP to ensure accuracy.
What is Part I, Career Progression of the CFETP?
Provides overall management
Divided into five sections
In the CFETP, what is Part I, Section A?
General information - explains how everyone will use the plan
In the CFETP, what is Part I, Section B?
Career Progression and Information -
explains duties and responsibilities
lists the requirements for CCAF in Paralegal Studies
Addresses enlisted career path
In the CFETP, what is Part I, Section C?
Skill Level Training Requirements - associates each skill level with specialty qualifications requirements (knowledge, education, and training).
In the CFETP, what is Part I, Section D?
Resource Constraints - funds, manpower, equipment, and facilities
In the CFETP, what is Part I, Section E?
Transitional Training Guide - reserved for transition training requirements
What is Part II of the CFETP?
Specialty Training Standard (STS), five parts
What is Part II, Section A of the CFETP?
STS - Columns 1 - 4 - Covers each task a paralegal may perform and identifies the required proficiency codes for each skill level
What is Part II, Section B of the CFETP?
Course Objectives List - standards for PAC and PCC
What is Part II, Section C of the CFETP?
Support Materials - lists support materials
What is Part II, Section D of the CFETP?
Training Course Index - for supervisors to support training
What is Part II, Section E of the CFETP?
MAJCOM Unique Requirements - Identifies training requirements unique to the MAJCOM
What do you need to become a 5-level Paralegal Journeyman?
4 volumes of CDCs
OJT
All core tasks in Attachment 2, column 2A of STS
Recommendation of supervisor and approval by unit commander
How do you achieve 7-level?
SSgt Select OJT Completion of core tasks in STS attachment 2 PCC Recommendation and approval
Identify responsibilities of the primary participants of a U&TW (W)
Determine and define training requirements and the proper forum
List basic facts about the occupational analysis survey (W)
Administered to all eligible AD and ARC (ANG and AFRES) personnel.
Helps identify training needs and or necessary training changes based on feedback received from the survey.
Used heavily in U&TW
Recognize basic principles of the U&TW process (W)
4 Phases
I - Determine the need
Used to determine the when, where, why and how of training and if it’s necessary. AFCM determines need, approves objectives in STS, selects SMEs, and determines CDC timeline and availability.
Prep for in person U&TW, draft STS produced based on research.
II - Establish the STRT
Determines training requirements, presents them to AETC Training Pipeline Manager and Course Training Manager. Pipeline Manager provides AFCFM with resource estimate, which is used to identify constraints. Finalize Part I of CFETP and Enlisted Classification Directory. Draft specialty and course training standards. TPM determines need for Phase III.
III - U&TW
In person two-week workshop. Used to resolve resource issues. CFETP including STS is finalized and training dates are established. MAJCOMs must commit in writing who will furnish resources.
Training changes affect all levels of upgrade training. Facility, classroom, and equipment requirements will need to be adjusted to ensure we have ability to meet new training requirements
IV - Post-U&TW
CFM prepares minutes from U&TW. Course and curriculum development begins, new CFETP is published. Then legal offices must review new core tasks and conduct OJT.
State the authority and purpose of Article 6, UCMJ inspections (W)
Authority: TJAG is required by law 10 U.S.C. 806 (a). It states “The Judge Advocate General or senior members of his staff shall make frequent inspections in the field in supervision of the administration of military justice.”
TJAG is required by law 10 U.S.C. 8037 (c) (2) to “direct the officers of the Air Force designated as judge advocates in the performance of their duties”
Purpose:
Ensure the military justice system is appropriately administered
Supports good order, morale, and discipline
Operates free from unlawful command influence
State basic facts about Article 6 insp’s conducted by TJAG (W)
Purpose: Ensures that the mil justice sys is administered properly
Supports good order, morale and discipline
Operates free from unlawful command influence
TJAG:
Avenue for TJAG to fulfill the mandatory obligations of inspecting the TJAGC
Ensures legal offices are pursuing issues identified
Affords TJAG opportunity to meet with local commanders to address concerns.
State basic facts about Article 6 insp’s conducted by the Inspections and Standardization Division (AF/JAI) (W)
HQ USAF/JAI conducts insps to assist with TJAG insp process
Team includes: 1 paralegal and one JAG from both HQ USAF/JAI and the respective MAJCOM/JA
Each legal office uses 1 checklist. Some areas covered: Leadership, Mil Justice, VWAP, Adverse Actions, Legal Reviews, Base Support
Once complete, TJAG receives: Numeric 1-100 grade, five tier rating, number of deficiencies, strengths.
Once report is approved, copies are sent to SJAs at MAJCOM, NAF, and Wing levels
Identify basic facts about conducting self assessments (W)
Purpose:
Improve readiness, efficiency, discipline, effectiveness, compliance, and surety in Air Force wings
Affords wing commanders the ability to assess mission sets
Used to identify a unit’s ability to comply with policy and guidance
Wing CC must designate at least one Wing Self-Assessment Program Manager.
Unit CC may designate unit-level self-assessment program managers
Inspection record databases:
IGEMS - IG offices use this for HAF level insps to report/track deficiencies
MICT - Used for self-assessment checklist compliance
Legal offices must conduct Self-Assessments every 6 months
State the purpose/goal of the TJAG Online News Service (W)
Weekly articles released by the JAG core with in-depth new guidance, policies, and updates, keeping the JAGC informed.
Identify procedures to access and ensure accuracy of individual data in the TJAGC “Roster” application (W)
From the FLITE home page go to “People” -> JAG ROSTER -> JAG ROSTER Homepage -> “Update Personal Data” on the left side of the homepage -> Update information and then hit certify at the bottom of the left menu.
Must certify at least once a year
Describe principal uses of Learning Management Systems (i.e. CAMPUS e-Learning) within TJAGC (W)
Upgrade training and other courses for distance and in-residence courses.
CDCs and any other educational material
Identify the types of publications used within AF legal practice (W)
AFIs
Primary and secondary sources of law
DoD Instructions and regulations
Legal opinions within the military
Name the official source used to determine current AF publications. (W)
e-Publications
Identify requirements for punitive provisions within AF publications (W)
“compliance with this publication is mandatory”
Violation of the publication can result in a violation of Article 92, UCMJ
State the different types of legal instruments prepared within AF legal practice (W)
Official memoranda such as legal reviews
Personal memoranda such as demand letters, opinion letters, and general correspondence
What Air Force Handbook is the Tongue and Quill?
AFH33-337
What is a noun?
Names a person, place, thing, action or abstract idea.
Examples: Woman Office Pencil game Ohio Maxwell AFB
What is an abstract noun?
Nouns that name qualities rather than material things.
Example: love, danger
What is an adjective?
Describes or limits a noun or pronoun. It answers “Which one? What kind or How many?”
Examples: BLUE box, SHORT coat, FOUR stools.
What is a clause?
A group of related words containing a subject and a verb.
What is a conjunction?
Connects words, phrases, clauses or sentences (and, or, but, nor).
What is a preposition?
Shows the relationship between a noun or pronoun to another word in the sentence.
Example: by, at, up, down, between, among, through
What is a verb?
Expresses action or state of being of the sentence.
What is DAFI 33-360?
Forms and Publications
What is AFI 36-2670?
Total Force Development
