Bidding + Negotiation

Question 1

Addendum

Answer 1

modification to the procurement documents issued for bid/negotiation.
can be issued any time before owner-contractor agreement is executed

Question 2

Allowance

Answer 2

amount of money or quantity of materials identified by bidders for work that is not completely defined in the procurement docs

Question 3

Bid alternate

Answer 3

portion of the work defined in the procurement docs for which separate pricing is to be identified

Question 4

base bid

Answer 4

construction cost proposed by a contractor for full scope of work, without any bid alternate pricign

Question 5

payment bond

Answer 5

aka labor and materials payment bond.
an amount of money guaranteeing that the contractor will pay subcontractors, vendors, supplies for their work
protects owners against mechanics liens and construction delays

Question 6

performance bond

Answer 6

guarantee by an entity which ensures that should the contractor default, there are sufficient funds to complete the project

Question 7

privately funded project

Answer 7

one for which none of the funding is provided by a public agency

Question 8

project delivery method

Answer 8

manner in which the owner contracts for design and construction services

Question 9

publicly funded project

Answer 9

portion of the funding provided by a public entity, ie fed government

Question 10

qualification based selection (QBS)

Answer 10

owner selects a contractor solely on the basis of the contractors qualifications

Question 11

responsible bidder

Answer 11

one who can demonstrate financial capacity to perform the contracted work

Question 12

responsive bid

Answer 12

one in which all bidding requirements, including all elements in bid form, have been completed

Question 13

value based selection (VBS)

Answer 13

owner selects a contractor based the weighted values of multiple criteria, including construction cost or fee and proposed schedule, as well as qualifications based criteria such as past experience or similar projects

Question 14

Project Manual

Answer 14

contains procurement requirements and contracts

Question 15

Instructions to bidders

Answer 15

A701, tells bidders what constitutes a responsive bid
includes: bid due date, date and location of pre-bid conference, last date bidders can ask questions, process for submitting questions

Question 16

bid bond

Answer 16

A310
guarantees that if low bidder withdraws after selection but before execution of contract, owner will be reimbursed by low bidder for diff between low bid and next lowest bid

Question 17

bid form

Answer 17

format for the bidders to present their cost, schedule, unit prices, etc

Question 18

non responsive bid

Answer 18

bid with incomplete bid form

Question 19

owner contractor agreement

Answer 19

A101

Question 20

General Conditions

Answer 20

A201
set forth rights, responsibilities, relationships of owner/contractor/arch
define procedural requirements that will apply throughout construction period
include: provisions for payment, modifications to contract, insurance, correction of defective work

Question 21

Supplementary conditions

Answer 21

A503 provides guidelines only
Provide project specific modifications to general conditions

Question 22

specifications

Answer 22

identify in narrative form the qualitative, performance, installation requirements for products, materials, and workmanship. and admin procedures

Question 23

contract drawings

Answer 23

graphic illustration of project
show size, form, representation of materials and systems
bound separately from project manual

Question 24

addenda

Answer 24

modifications to contract drawings during procurement period

Question 25

what’s NOT included in contract documents?

Answer 25

instructions to bidders (A710), bid bond, bid form. these are procurement documents

Question 26

Procurement Documents include:

Answer 26

project manual
contract drawings
any issued addenda

Question 27

Bidding Docs

Answer 27

bound into project manual (NOT part of contract docs)

Question 28

Bidding contingency

Answer 28

added to base bid by contractor to account for un certainty of marketplace/cost of materials, etc.

Question 29

bid bond

Answer 29

contractor obtains a bid bond from an insurance company
asserts that the company will pay the diff between contractors price and next lowest bidder if contractor does not take job

Question 30

bid security

Answer 30

certified check submitted with the bid by the contractor, forfeited if the contractor fails to enter into an agreement with the owner

Question 31

bid tampering

Answer 31

can be caused by:
- failure of owner to read bids aloud
- allowance of late bids by owner
- collusion of bidders otherwise expected to compete to influence who is awarded the project

Question 32

How many bidders should you invite to bid on a project?

Answer 32

5-6

Question 33

Spearin Gap

Answer 33

DBB
- liability is carried by owner
- gap is the difference between defect free documents and the standard of care
- there will be unavoidable issues that arise in construction that are not the architect’s fault of the contractors fault, thereby falling upon the owner