*Admin. SOP's (ADM) Flashcards
ADM001- creating a SOP.
What are the 5 major categories SOP’s are divided into?
Administration (ADM) Operations (OPS) Fire prevention (FP) Training (TRN) Response/command (RC)
ADM001- creating a SOP.
Where will new SOP’s be presented for review and approval?
Captains meeting
ADM001- creating a SOP.
Who signs all SOP’s? How often are ALL SOP’s reviewed? And by who?
- The fire chief
- Annually
- Chief officer assigned to management team liaison
ADM002- notifying admin about safety concerns.
What form is used to report a safety concern?
Who is that form submitted to?
- employee safety information form
- the fire chief
ADM003- personnel shift & station assignments
5 step procedure for voluntary-temporary?
- Obtain approval from supervisor
- Find agreeable/ qualified person at desired station
- Other person will discuss with their supervisor
- 2 affected captains arrange final details
- More then 6 shifts requires approval by chief
ADM003- personnel shift & station assignments
5 steps to Voluntary- permanent?
- approval from sup.
- find qualified person at desire station
- other supervisor approval
- 2 captains discuss final agreement
- chief notified for approval
ADM004- min staffing and overtime
Toro staffing
Assigned 3 personnel 1 ALS no ALS min min staffing is 3 Shifts with 6 ALS, Toro ALS will fill second must cover vacancy
ADM003- personnel shift & station assignments
How is a temporary assignment filled? What are the min/max? What if new list comes out during temp assign.?
- filled from current certified list
- min 2 months, max 3 mths, if 2 mths is not reached employee will still be next up for temp assign.
- new list will be used at next temporary assignment.
ADM004- min staffing and overtime
Laureles staffing
Assigned 3 personnel 2 may be ALS ALS min is 1 Min staffing of 2 If Laureles has 2 ALS 1 ALS will be used for first must cover vacancy. Same if they have 2 BLS
ADM004- min staffing and overtime
Chualar staffing
Assigned 3 personnel
No ALS min
Min staffing of 2
Shifts with 7 ALS, chualar will have 1 ALS
Also ALS will be used for second must cover vacancy
ADM004- station staffing and overtime
Village station
Assigned 3 personnel 2 may be ALS ALS min is 1 Min staffing of 2 If Laureles has 2 ALS 1 ALS will be used for first must cover vacancy. Same if they have 2 BLS
ADM004- station staffing and overtime
Mid valley station
Assigned 3 personnel
2 ALS personnel
Dedicated ambulance min staffing is 2 ALS
Undedicated ambulance min staffing is 1 ALS
Min staffing is 2 personnel
ADM004- station staffing and overtime
unable to fill OT will equal rank?
Captian/ Eng then FF
Engineer/ FF the Eng
Firefighter/ Capt the Eng
ADM004- station staffing and overtime
When 3 employees absent at the same time who is replaced? CTO, VAC, SL?
Sick Leave, SL
ADM004- station staffing and overtime
unable to fill OT will equal rank?
Captian/ Eng then FF
Engineer/ FF then Eng
Firefighter/ Capt then Eng
ADM004- station staffing and overtime
define Long- Term Absences
a vacancy that is filled by a temporary assignment. that person is considered the first person absent. For any subsequent absences that require OT will be replaced by = rank.
ADM004- station staffing and overtime
Not an officer at every station. flow
#1 move Eng from R4, R3, R5(undedicated) #2 move Eng from closest station Village, R5,R3,R1,R2 Laureles, R1,R4,R5,R2 Toro, R3,R2,R4,R5
ADM004- station staffing and overtime
Explain flow for station staffing
verify Shift staffing # 12 or 13
officer at every station?
ALS min, ambulance dedicated?
Min staffing per station
ADM006- Hazard Communication Plan
What is the Safety Committee’s job?
Who do they notify if there is no MSDS?
Who do they notify if manufacture does not provide MSDS?
- To review all incoming data sheets
- The safety officer
- OSHA
ADM006- Hazard Communication Plan
Where should the MSDS binder be located at every station?
On the Captain’s desk
ADM006- Hazard Communication Plan
Every __________ employees will review what?
- Year
- Overview ADM006
- Location of written (posted where?) ADM006
- Training on reading MSDS
- ID operations where substances will be used
- Physical and Health hazards
- Protective measures
ADM006- Hazard Communication Plan
Every __________ employees will review what?
- Year
- Overview ADM006
- Location of written ADM006
- Training on reading MSDS
- ID operations where substances will be used
- Physical and Health hazards
- Protective measures
ADM008- Lockout/tagout, Doc. equip. O.O.S.
procedure for equipment O.O.S?
Obtain red tag/wire enter date on upper right hand corner enter problem on both sides of tag enter initials on bottom of both side attach tag in a conspicuous spot
ADM008- Lockout/tagout, Doc. equip. O.O.S.
procedure for apparatus O.O.S?
- red tag placed on steering wheel
- magnetic on drivers door O.O.S.
- if being worked on shut off batteries
- lockout/tagout placed on starting switch
- fill out maintenance request form and submit to coordinator/DC
- once returning email to the requester will be made by coordinator/DC
ADM009- Utilizing District Vehicles & Reimbursement for Expenses
Who authorizes use of dept vehicle/reimbursement for events out side of district?
The Fire Chief, a written request must be submitted.
ADM008- Lockout/tagout, Doc. equip. O.O.S.
procedure for apparatus O.O.S?
- red tag placed on steering wheel
- magnetic on drivers door O.O.S.
- if being worked on shut off batteries
- lockout/tagout placed on starting switch
- fill out maintenance request form and submit to coordinator/DC
- once apparatus returns, an email to the requester will be made by coordinator/DC
ADM009- Utilizing District Vehicles & Reimbursement for Expenses
When are you reimbursed? when can you use a dept vehicle?
- Reimbursement happens if the the employee is attending an educational class in which he is mandated to take
- If the district request you to attend a function outside the district.
ADM010 Annual Physicals, TB, and SCBA Testing
Who requires Medical clearance for SCBA?
Federal ANSI Standards
ADM009- Utilizing District Vehicles & Reimbursement for Expenses
When are you reimbursed? when can you use a dept vehicle?
- Reimbursement happens if the the employee is attending an educational class in which he is mandated to take
- If the district requests you to attend a function outside the district.
ADM010 Annual Physicals, TB, and SCBA Testing
What is tested in your annual physical?
Physical Exam Urinalysis Vision Screen Audiogram Pulmonary Function Test Complete Blood Count Comprenhensive metabolic profile OSHA questionnarie Cholesterol test ECG Hepatitis C screening PSA for 40 and over
ADM010 Annual Physicals, TB, and SCBA Testing
Every 3 years you will receive additional test. what are they?
Cholinesterase- plasma and rbc
Chest x-ray (2 view)
HIV screening
Heavy Metal screenings
ADM011 Workers’ Comp/ Reporting Injuries
Who administers the program to insure all workers’ comp benefits are paid?
Acclamation Insurance Management Services (AIMS)
ADM011 Workers’ Comp/ Reporting Injuries
Designated physician for job related injuries?
2 designated hospitals?
- Workwell Medical Group
- CHOMP, SVMH, if nearest facility
ADM011 Workers’ Comp/ Reporting Injuries
Labor code that identifies conditions of compensability for Worker’s Comp
- Labor Code Section 3600
ADM011 Workers’ Comp/ Reporting Injuries
Temporary Disability coverage:
- under LCS 4850 Full Salary for industrially disabled
- 2/3 of your average salary for others. (e.g. vol)
ADM011 Workers’ Comp/ Reporting Injuries
Permanent Disability coverage:
Full salary
additional payments
ADM011 Workers’ Comp/ Reporting Injuries
Rehabilitation coverage:
eligible for vocational rehab and retraining if unable to return to job.
ADM011 Workers’ Comp/ Reporting Injuries
Define “First Aid Only”
one time treatment, and follow-up visit for the purpose of observation
ADM011 Workers’ Comp/ Reporting Injuries
OSHA first aid list…
nonprescription meds, tetanus shot, cleaning of wound, bandaging, hot or cold therapy, non-ridged support, temporary immobilization devices, drilling or toe/finger nail, eye patch, flushing eye, removing splinters, massages, drinking fluids
ADM011 Workers’ Comp/ Reporting Injuries
Define “Medical Treatment”
the management and care of a patient to combat a disease or disorder
ADM011 Workers’ Comp/ Reporting Injuries
injury must be recorded with…
Death, days away from work, restricted work/ transfer, medical treatment beyond first aid, LOC, a significant injury or illness
ADM011 Workers’ Comp/ Reporting Injuries
BIGGEST RULE
You must report all job related injuries or illness
ADM011 Workers’ Comp/ Reporting Injuries
Employees must report injury or illness within ____ days from occurrence.
30 days
ADM011 Workers’ Comp/ Reporting Injuries
Normally who is responsible for submitting the required forms.. capable?…..not capable?….. hospitalized?
- employee, with help from supervisor
- supervisor
- duty chief and employee together
ADM011 Workers’ Comp/ Reporting Injuries
First Aid Only.
Same Day
- employee> employee report of injury/illness form> supervisor
- supervisor> supervisor’s “accident report workers comp claim” with employee report of injury form> Duty Chief
- All forms to AIMS and fire chief
ADM011 Workers’ Comp/ Reporting Injuries
First Aid Only and Dr visit
Same Day
-employee> employee report of injury/illness form> supervisor
- supervisor> supervisor’s accident report workers comp claim with employee report of injury form> Duty Chief.
duty chief> examination and treatment authorization form>employee
Employee returns yellow part of examination form to duty chief. duty chief faxes to AIMS
-All forms to AIMS and fire chief
ADM011 Workers’ Comp/ Reporting Injuries
Medical Treatment
Same Day
-employee> employee report of injury/illness form> supervisor
- supervisor> supervisor’s accident report workers comp claim with employee report of injury form> Duty Chief.
duty chief> examination and treatment authorization form/ temp. transitional work form.> employee
Employee returns yellow part of examination form to duty chief. duty chief faxes to AIMS.
employee/supervisor>DCW form 1, State form 5020 within 24hrs> duty chief
-All forms to AIMS and fire chief
ADM012 Equipment Loan Procedure
Employee requesting to borrow. Steps…
Non Employee requesting to borrow. Steps…
- fill out equipment loan slip, OIC signs it, placed in front day log
- duty chief approval, chief fills out equipment loan slip.
ADM012 Equipment Loan Procedure
Max time of borrow without approval?
equipment not borrowable?
- 72 hrs
- pressure washer, lawn mowers, edgers, etc. anything off an engine
ADM013 Funds, P.O., Invoices, Vendor Receipts
Program Coordinators are…
- authorized to spend amount on line item
- need approval of assigned chief to spend more
- need approval of fire chief to spend more overall
ADM013 Funds, P.O., Invoices, Vendor Receipts
Fire Captains are…
- to work with coordinators to spend money on projects.
- authorized to spend up to $500 to make a repair.
- must notify the duty chief assigned of the expenditure.
- needs assigned duty chief approval for over than $500
- money not budgeted for must go through fire chief
ADM013 Funds, P.O., Invoices, Vendor Receipts
Division Chiefs are…
- allowed to spend up to $1000
- money not budgeted for must go through fire chief
ADM014 Use of District Computers
Patient info must be kept…
-confidential between sender and recipient
ADM014 Use of District Computers
is Email public record when sent from district computer?
yes
ADM014 Use of District Computers
Who can load/unload soft/hardware to district computers? what does he also maintain?
- Admin Officer or Duty Chief
- inventory of modification and additions of hardware and software for every computer
ADM014 Use of District Computers
Prohibited uses:
illegal activities,threats, harassment, slander, gambling, defamation, obscene language or images, political endorsements, personal for profit activities
ADM014 Use of District Computers
Disciplinary action:
up to and including termination of employment and or criminal prosecution.
ADM015 Hearing Conservation
Define:
-Action Level
-time weighted average (TWA)
- time weighted average sound of 85dBA or greater
- Action Level over 8 hrs
ADM015 Hearing Conservation
at what dBA should you use hearing protection?
80 dBA
ADM015 Hearing Conservation
Locations where 80 dBA+ exist:
- Fire engine
- pump panel
- operating power tools
- high pressure air
- laguna seca events
ADM016 Daily Roster Guidelines
Who is responsible for the daily roster?
Captain at each station
ADM016 Daily Roster Guidelines
by what time must you ensure daily roster is accurate and complete?
0800hrs day getting off
ADM016 Daily Roster Guidelines
What items will be placed in station log?
admin, response to emergency, meetings, O.O.S., maintenance, PT, special projects, station tours, training, hydrant maine. LE100, company inspections, pub ed, reportable injury, pre-incident survey
ADM017 Probationary FF, Performance Evaluation
What is identified in a performance evaluation?
- strengths
- weaknesses
- opportunities for improvement
- work-related goals
ADM017 Probationary FF, Performance Evaluation
During a probationary year how many evaluations happen? when? and by who?
- 3
- every 4 months
- the captain assigned to FF or/and any captain who supervised for 12 or more shifts within the 4 mths
ADM017 Probationary FF, Performance Evaluation
6 categories for probationary FF performance evaluation
- problem analysis and decision making
- interpersonal skills
- communications
- flexibility
- creativity
- education, experience, and skills
ADM018 Overtime Compensation
overtime shall be computed in ___hr increments?
1/4
ADM018 Overtime Compensation
Overtime that is reimbursable to the district must be paid as overtime. true or false?
True
ADM018 Overtime Compensation
For EC when does overtime start?
Min OT for EC?
- time employee commits to the incident
- 1hr
ADM019 Cal-Card Usage
who has what job…
Approving Official?
Billing Coordinator?
District Cal-Card coordinator?
- Fire CHief
- Fire Districts Financial Analyst
- Fire Districts Admin Officer
ADM019 Cal-Card Usage
Who is responsible for reviewing the purchases made by all Cardholders?
Approving Official- Fire Chief
ADM019 Cal-Card Usage
Who is the Liaison between IMPAC card services and the Cardholders?
District Cal-Card Coordinator- Admin Officer
ADM019 Cal-Card Usage
Who is responsible for receiving invoices from IMPAC card services?
Billing Coordinator- Financial Analyst
ADM019 Cal-Card Usage
When can you use your Cal-Card?
- purchase of logistical supplies while assigned to a ST
- local purchases where a charge account does not exist
ADM019 Cal-Card Usage
Spending Limits. (single transaction) (max balance) Fire Captains? Division Chiefs? Fire Chief? Deputy Fire Marshal?
- FC $500/ $1000
- DC $2000/ $4000
- FC $4000/ $10000
- DFM $500/ $1000
ADM019 Cal-Card Usage
Submitted after Cal-Card usage?
receipt to Billing Coordinator with description of purchase and budget expense account code
ADM019 Cal-Card Usage
4 steps if Cal-Card is lost or stolen
- notify IMPAC
- notify Law Enforcement
- notify district cal-card coordinator
- notify approving official
ADM021 Sick Leave
Who to contact? When? Actions after 48hrs?
- OIC
- as soon as possible
- must furnish medical statement from dr.
ADM022 Shift Trades
employee fails to complete trade and OT incurred? no OT?
- employee pays vacation district back at rate of 1 1/2hrs for each hour missed
- employee pays vacation district back at regular rate
ADM022 Shift Trades
Employee calls in sick
-sick leave used at regular rate
ADM022 Shift Trades
At what Staffing levels are you not allowed to trade? does Vacation take priority over trades?
- would drop below 5 officers
- would drop below 4 paramedics
- yes vacation over trades
