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McRegional > *Admin. SOP's (ADM) > Flashcards

*Admin. SOP's (ADM) Flashcards

0
Q

ADM001- creating a SOP.

What are the 5 major categories SOP’s are divided into?

A 
Administration (ADM)
Operations (OPS)
Fire prevention (FP)
Training (TRN)
Response/command (RC)
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1
Q

ADM001- creating a SOP.

Where will new SOP’s be presented for review and approval?

A

Captains meeting

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2
Q

ADM001- creating a SOP.

Who signs all SOP’s? How often are ALL SOP’s reviewed? And by who?

A
  • The fire chief
  • Annually
  • Chief officer assigned to management team liaison
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3
Q

ADM002- notifying admin about safety concerns.
What form is used to report a safety concern?
Who is that form submitted to?

A
  • employee safety information form

- the fire chief

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4
Q

ADM003- personnel shift & station assignments

5 step procedure for voluntary-temporary?

A
  • Obtain approval from supervisor
  • Find agreeable/ qualified person at desired station
  • Other person will discuss with their supervisor
  • 2 affected captains arrange final details
  • More then 6 shifts requires approval by chief
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5
Q

ADM003- personnel shift & station assignments

5 steps to Voluntary- permanent?

A
  • approval from sup.
  • find qualified person at desire station
  • other supervisor approval
  • 2 captains discuss final agreement
  • chief notified for approval
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6
Q

ADM004- min staffing and overtime

Toro staffing

A 
Assigned 3 personnel
1 ALS
no ALS min
min staffing is 3
Shifts with 6 ALS, Toro ALS will fill second must cover vacancy
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7
Q

ADM003- personnel shift & station assignments

How is a temporary assignment filled? What are the min/max? What if new list comes out during temp assign.?

A
  • filled from current certified list
  • min 2 months, max 3 mths, if 2 mths is not reached employee will still be next up for temp assign.
  • new list will be used at next temporary assignment.
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8
Q

ADM004- min staffing and overtime

Laureles staffing

A 
Assigned 3 personnel
2 may be ALS
ALS min is 1
Min staffing of 2
If Laureles has 2 ALS 1 ALS will be used for first must cover vacancy. Same if they have 2 BLS
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9
Q

ADM004- min staffing and overtime

Chualar staffing

A

Assigned 3 personnel
No ALS min
Min staffing of 2
Shifts with 7 ALS, chualar will have 1 ALS
Also ALS will be used for second must cover vacancy

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10
Q

ADM004- station staffing and overtime

Village station

A 
Assigned 3 personnel
2 may be ALS
ALS min is 1
Min staffing of 2
If Laureles has 2 ALS 1 ALS will be used for first must cover vacancy. Same if they have 2 BLS
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11
Q

ADM004- station staffing and overtime

Mid valley station

A

Assigned 3 personnel
2 ALS personnel
Dedicated ambulance min staffing is 2 ALS
Undedicated ambulance min staffing is 1 ALS
Min staffing is 2 personnel

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12
Q

ADM004- station staffing and overtime

unable to fill OT will equal rank?

A

Captian/ Eng then FF
Engineer/ FF the Eng
Firefighter/ Capt the Eng

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13
Q

ADM004- station staffing and overtime

When 3 employees absent at the same time who is replaced? CTO, VAC, SL?

A

Sick Leave, SL

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14
Q

ADM004- station staffing and overtime

unable to fill OT will equal rank?

A

Captian/ Eng then FF
Engineer/ FF then Eng
Firefighter/ Capt then Eng

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16
Q

ADM004- station staffing and overtime

define Long- Term Absences

A

a vacancy that is filled by a temporary assignment. that person is considered the first person absent. For any subsequent absences that require OT will be replaced by = rank.

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16
Q

ADM004- station staffing and overtime

Not an officer at every station. flow

A 
#1 move Eng from R4, R3, R5(undedicated)
#2 move Eng from closest station
Village, R5,R3,R1,R2
Laureles, R1,R4,R5,R2
Toro, R3,R2,R4,R5
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17
Q

ADM004- station staffing and overtime

Explain flow for station staffing

A

verify Shift staffing # 12 or 13
officer at every station?
ALS min, ambulance dedicated?
Min staffing per station

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18
Q

ADM006- Hazard Communication Plan

What is the Safety Committee’s job?
Who do they notify if there is no MSDS?
Who do they notify if manufacture does not provide MSDS?

A
  • To review all incoming data sheets
  • The safety officer
  • OSHA
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19
Q

ADM006- Hazard Communication Plan

Where should the MSDS binder be located at every station?

A

On the Captain’s desk

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20
Q

ADM006- Hazard Communication Plan

Every __________ employees will review what?

A
  • Year
  • Overview ADM006
  • Location of written (posted where?) ADM006
  • Training on reading MSDS
  • ID operations where substances will be used
  • Physical and Health hazards
  • Protective measures
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21
Q

ADM006- Hazard Communication Plan

Every __________ employees will review what?

A
  • Year
  • Overview ADM006
  • Location of written ADM006
  • Training on reading MSDS
  • ID operations where substances will be used
  • Physical and Health hazards
  • Protective measures
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22
Q

ADM008- Lockout/tagout, Doc. equip. O.O.S.

procedure for equipment O.O.S?

A 
Obtain red tag/wire
enter date on upper right hand corner
enter problem on both sides of tag
enter initials on bottom of both side
attach tag in a conspicuous spot
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23
Q

ADM008- Lockout/tagout, Doc. equip. O.O.S.

procedure for apparatus O.O.S?

A
  • red tag placed on steering wheel
  • magnetic on drivers door O.O.S.
  • if being worked on shut off batteries
  • lockout/tagout placed on starting switch
  • fill out maintenance request form and submit to coordinator/DC
  • once returning email to the requester will be made by coordinator/DC
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24
Q

ADM009- Utilizing District Vehicles & Reimbursement for Expenses

Who authorizes use of dept vehicle/reimbursement for events out side of district?

A

The Fire Chief, a written request must be submitted.

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25
Q

ADM008- Lockout/tagout, Doc. equip. O.O.S.

procedure for apparatus O.O.S?

A
  • red tag placed on steering wheel
  • magnetic on drivers door O.O.S.
  • if being worked on shut off batteries
  • lockout/tagout placed on starting switch
  • fill out maintenance request form and submit to coordinator/DC
  • once apparatus returns, an email to the requester will be made by coordinator/DC
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26
Q

ADM009- Utilizing District Vehicles & Reimbursement for Expenses

When are you reimbursed? when can you use a dept vehicle?

A
  • Reimbursement happens if the the employee is attending an educational class in which he is mandated to take
  • If the district request you to attend a function outside the district.
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27
Q

ADM010 Annual Physicals, TB, and SCBA Testing

Who requires Medical clearance for SCBA?

A

Federal ANSI Standards

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28
Q

ADM009- Utilizing District Vehicles & Reimbursement for Expenses

When are you reimbursed? when can you use a dept vehicle?

A
  • Reimbursement happens if the the employee is attending an educational class in which he is mandated to take
  • If the district requests you to attend a function outside the district.
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29
Q

ADM010 Annual Physicals, TB, and SCBA Testing

What is tested in your annual physical?

A 
Physical Exam
Urinalysis
Vision Screen
Audiogram
Pulmonary Function Test
Complete Blood Count
Comprenhensive metabolic profile
OSHA questionnarie
Cholesterol test
ECG
Hepatitis C screening
PSA for 40 and over
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31
Q

ADM010 Annual Physicals, TB, and SCBA Testing

Every 3 years you will receive additional test. what are they?

A

Cholinesterase- plasma and rbc
Chest x-ray (2 view)
HIV screening
Heavy Metal screenings

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32
Q

ADM011 Workers’ Comp/ Reporting Injuries

Who administers the program to insure all workers’ comp benefits are paid?

A

Acclamation Insurance Management Services (AIMS)

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33
Q

ADM011 Workers’ Comp/ Reporting Injuries

Designated physician for job related injuries?
2 designated hospitals?

A
  • Workwell Medical Group

- CHOMP, SVMH, if nearest facility

34
Q

ADM011 Workers’ Comp/ Reporting Injuries

Labor code that identifies conditions of compensability for Worker’s Comp

A
  • Labor Code Section 3600
35
Q

ADM011 Workers’ Comp/ Reporting Injuries

Temporary Disability coverage:

A
  • under LCS 4850 Full Salary for industrially disabled

- 2/3 of your average salary for others. (e.g. vol)

36
Q

ADM011 Workers’ Comp/ Reporting Injuries

Permanent Disability coverage:

A

Full salary

additional payments

37
Q

ADM011 Workers’ Comp/ Reporting Injuries

Rehabilitation coverage:

A

eligible for vocational rehab and retraining if unable to return to job.

38
Q

ADM011 Workers’ Comp/ Reporting Injuries

Define “First Aid Only”

A

one time treatment, and follow-up visit for the purpose of observation

39
Q

ADM011 Workers’ Comp/ Reporting Injuries

OSHA first aid list…

A

nonprescription meds, tetanus shot, cleaning of wound, bandaging, hot or cold therapy, non-ridged support, temporary immobilization devices, drilling or toe/finger nail, eye patch, flushing eye, removing splinters, massages, drinking fluids

40
Q

ADM011 Workers’ Comp/ Reporting Injuries

Define “Medical Treatment”

A

the management and care of a patient to combat a disease or disorder

41
Q

ADM011 Workers’ Comp/ Reporting Injuries

injury must be recorded with…

A

Death, days away from work, restricted work/ transfer, medical treatment beyond first aid, LOC, a significant injury or illness

42
Q

ADM011 Workers’ Comp/ Reporting Injuries

BIGGEST RULE

A

You must report all job related injuries or illness

43
Q

ADM011 Workers’ Comp/ Reporting Injuries

Employees must report injury or illness within ____ days from occurrence.

A

30 days

44
Q

ADM011 Workers’ Comp/ Reporting Injuries

Normally who is responsible for submitting the required forms.. capable?…..not capable?….. hospitalized?

A
  • employee, with help from supervisor
  • supervisor
  • duty chief and employee together
45
Q

ADM011 Workers’ Comp/ Reporting Injuries

First Aid Only.

A

Same Day

  • employee> employee report of injury/illness form> supervisor
  • supervisor> supervisor’s “accident report workers comp claim” with employee report of injury form> Duty Chief
  • All forms to AIMS and fire chief
46
Q

ADM011 Workers’ Comp/ Reporting Injuries

First Aid Only and Dr visit

A

Same Day
-employee> employee report of injury/illness form> supervisor
- supervisor> supervisor’s accident report workers comp claim with employee report of injury form> Duty Chief.
duty chief> examination and treatment authorization form>employee
Employee returns yellow part of examination form to duty chief. duty chief faxes to AIMS
-All forms to AIMS and fire chief

47
Q

ADM011 Workers’ Comp/ Reporting Injuries

Medical Treatment

A

Same Day
-employee> employee report of injury/illness form> supervisor
- supervisor> supervisor’s accident report workers comp claim with employee report of injury form> Duty Chief.
duty chief> examination and treatment authorization form/ temp. transitional work form.> employee
Employee returns yellow part of examination form to duty chief. duty chief faxes to AIMS.
employee/supervisor>DCW form 1, State form 5020 within 24hrs> duty chief
-All forms to AIMS and fire chief

48
Q

ADM012 Equipment Loan Procedure

Employee requesting to borrow. Steps…
Non Employee requesting to borrow. Steps…

A
  • fill out equipment loan slip, OIC signs it, placed in front day log
  • duty chief approval, chief fills out equipment loan slip.
49
Q

ADM012 Equipment Loan Procedure

Max time of borrow without approval?
equipment not borrowable?

A
  • 72 hrs

- pressure washer, lawn mowers, edgers, etc. anything off an engine

50
Q

ADM013 Funds, P.O., Invoices, Vendor Receipts

Program Coordinators are…

A
  • authorized to spend amount on line item
  • need approval of assigned chief to spend more
  • need approval of fire chief to spend more overall
51
Q

ADM013 Funds, P.O., Invoices, Vendor Receipts

Fire Captains are…

A
  • to work with coordinators to spend money on projects.
  • authorized to spend up to $500 to make a repair.
  • must notify the duty chief assigned of the expenditure.
  • needs assigned duty chief approval for over than $500
  • money not budgeted for must go through fire chief
52
Q

ADM013 Funds, P.O., Invoices, Vendor Receipts

Division Chiefs are…

A
  • allowed to spend up to $1000

- money not budgeted for must go through fire chief

53
Q

ADM014 Use of District Computers

Patient info must be kept…

A

-confidential between sender and recipient

54
Q

ADM014 Use of District Computers

is Email public record when sent from district computer?

A

yes

55
Q

ADM014 Use of District Computers

Who can load/unload soft/hardware to district computers? what does he also maintain?

A
  • Admin Officer or Duty Chief

- inventory of modification and additions of hardware and software for every computer

56
Q

ADM014 Use of District Computers

Prohibited uses:

A

illegal activities,threats, harassment, slander, gambling, defamation, obscene language or images, political endorsements, personal for profit activities

57
Q

ADM014 Use of District Computers

Disciplinary action:

A

up to and including termination of employment and or criminal prosecution.

58
Q

ADM015 Hearing Conservation
Define:
-Action Level
-time weighted average (TWA)

A
  • time weighted average sound of 85dBA or greater

- Action Level over 8 hrs

59
Q

ADM015 Hearing Conservation

at what dBA should you use hearing protection?

A

80 dBA

60
Q

ADM015 Hearing Conservation

Locations where 80 dBA+ exist:

A
  • Fire engine
  • pump panel
  • operating power tools
  • high pressure air
  • laguna seca events
61
Q

ADM016 Daily Roster Guidelines

Who is responsible for the daily roster?

A

Captain at each station

62
Q

ADM016 Daily Roster Guidelines

by what time must you ensure daily roster is accurate and complete?

A

0800hrs day getting off

63
Q

ADM016 Daily Roster Guidelines

What items will be placed in station log?

A

admin, response to emergency, meetings, O.O.S., maintenance, PT, special projects, station tours, training, hydrant maine. LE100, company inspections, pub ed, reportable injury, pre-incident survey

64
Q

ADM017 Probationary FF, Performance Evaluation

What is identified in a performance evaluation?

A
  • strengths
  • weaknesses
  • opportunities for improvement
  • work-related goals
65
Q

ADM017 Probationary FF, Performance Evaluation

During a probationary year how many evaluations happen? when? and by who?

A
  • 3
  • every 4 months
  • the captain assigned to FF or/and any captain who supervised for 12 or more shifts within the 4 mths
66
Q

ADM017 Probationary FF, Performance Evaluation

6 categories for probationary FF performance evaluation

A
  • problem analysis and decision making
  • interpersonal skills
  • communications
  • flexibility
  • creativity
  • education, experience, and skills
67
Q

ADM018 Overtime Compensation

overtime shall be computed in ___hr increments?

A

1/4

68
Q

ADM018 Overtime Compensation

Overtime that is reimbursable to the district must be paid as overtime. true or false?

A

True

69
Q

ADM018 Overtime Compensation

For EC when does overtime start?
Min OT for EC?

A
  • time employee commits to the incident

- 1hr

70
Q

ADM019 Cal-Card Usage

who has what job…
Approving Official?
Billing Coordinator?
District Cal-Card coordinator?

A
  • Fire CHief
  • Fire Districts Financial Analyst
  • Fire Districts Admin Officer
71
Q

ADM019 Cal-Card Usage

Who is responsible for reviewing the purchases made by all Cardholders?

A

Approving Official- Fire Chief

72
Q

ADM019 Cal-Card Usage

Who is the Liaison between IMPAC card services and the Cardholders?

A

District Cal-Card Coordinator- Admin Officer

73
Q

ADM019 Cal-Card Usage

Who is responsible for receiving invoices from IMPAC card services?

A

Billing Coordinator- Financial Analyst

74
Q

ADM019 Cal-Card Usage

When can you use your Cal-Card?

A
  • purchase of logistical supplies while assigned to a ST

- local purchases where a charge account does not exist

75
Q

ADM019 Cal-Card Usage

Spending Limits. (single transaction) (max balance)
Fire Captains?
Division Chiefs?
Fire Chief?
Deputy Fire Marshal?
A
  • FC $500/ $1000
  • DC $2000/ $4000
  • FC $4000/ $10000
  • DFM $500/ $1000
76
Q

ADM019 Cal-Card Usage

Submitted after Cal-Card usage?

A

receipt to Billing Coordinator with description of purchase and budget expense account code

77
Q

ADM019 Cal-Card Usage

4 steps if Cal-Card is lost or stolen

A
  • notify IMPAC
  • notify Law Enforcement
  • notify district cal-card coordinator
  • notify approving official
78
Q

ADM021 Sick Leave

Who to contact? When? Actions after 48hrs?

A
  • OIC
  • as soon as possible
  • must furnish medical statement from dr.
79
Q

ADM022 Shift Trades

employee fails to complete trade and OT incurred? no OT?

A
  • employee pays vacation district back at rate of 1 1/2hrs for each hour missed
  • employee pays vacation district back at regular rate
80
Q

ADM022 Shift Trades

Employee calls in sick

A

-sick leave used at regular rate

81
Q

ADM022 Shift Trades

At what Staffing levels are you not allowed to trade? does Vacation take priority over trades?

A
  • would drop below 5 officers
  • would drop below 4 paramedics
  • yes vacation over trades

McRegional (12 decks)

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