Acting Captain's Class - Documentation, Forms & Note Taking

Question 1

Hamilton Fire Department Policy on report requirements:

Answer 1

• Fire reports and forms will be filled out with all pertinent information (if available) in a timely manner by the officer in charge of the incident, or the officer of the station unless otherwise stated
• All reports are completed in FDM-RMS
• All reports shall be completed in metric
• For the requirements of all reports, the incident commander will be the officer in charge when the situation was declared under control

Question 2

What pertinent information should be included for a structure fire?

Answer 2

Structure type, construction, size, occupancy, content
Protection Systems and system status on arrival/departure
Name/Address/Contact info/Tenant responsible parties/witnesses, relationship to incident
insurance, damage/loss to what (building/contents)
exposures
suspected cause
your actions
Police notified/run number/when did they arrive?
OFM Notified/run number/name of investigator?
any other relevant information that may arise during the incident

Question 3

What pertinent information should be included for a vehicle fire?

Answer 3

name/address (resident or non-resident)/contact information of owner/operator
make/model/year of vehicle
permits/plate #, insurance
exposures, damage/loss
actions taken
victims/patients
suspected cause
assisting agencies, police (name/incident #)
other relevant information arising from incident

Question 4

What pertinent information should be included for a rubbish fire?

Answer 4

Name/Address/contact information of owner/tenant/responsible party if relevant or available
exposures, damage/loss
actions
suspected cause
assisting agencies, police (name/incident #)
other relevant information arising from incident

Question 5

What pertinent information should be included for a Medical call?

Answer 5

Nature - First Aid, Heart, Asphyxia, etc.
name/age (DOB), sex, address/contact information of victims/patients
name/contact information of caregiver prior to our arrival and their action taken
name of firefighter(s) administering aid, all action taken
destination of patient and how transported
other information arising from incident

Question 6

What pertinent information should be included for alarm conditions?

Answer 6

Nature: Fire/Smoke, CO, water-flow, false (accidental/malicious)
Structure (residential/Commercial, occupancy/size)
systems installed (protection/detection)
part of system activated
alarm status / reading on arrival /departure
name of owner/managing company, responsible party/tenant
actions taken and results of
assisting agencies, and other relevant information arising from incident

Question 7

Why should reports be completed ASAP?

Answer 7

Reports must be read and documented by Senior Officer on duty before end of shift. Senior officer may have several reports to review.

Question 8

In addition to your daily equipment checks, what should the acting officer check the apparatus for?

Answer 8

adequate supply of forms necessary for the day's work. 
Form 327
Form 328
Form 329
Supplementary Response Reports

Question 9

What does SANN stand for and when should it be utilized?

Answer 9

Smoke Alarm Non-Compliance Notice
Smoke alarm deficiencies
Used for both commercial and residential buildings
copy to be left with responsible party, Submit HFD copy by mail and fax to FPB
located in apparatus, ordered from Stores

Question 10

When making 3 copies of a witness report, where do the three copies go?

Answer 10

Administration
Senior officer to be submitted to the OFM
A copy for yourself

Question 11

When do you make a WSIB report?

Answer 11

• submitted anytime an employee is injured or exposed to a contagious disease or toxic material while on duty
• Refer to AP Memo 2018-AP-157 WSIB injury exposure Reporting Checklist - Career and Volunteer

Question 12

What gets recorded in the Personnel Journal at the beginning of shift?

Answer 12

Account of every personnel on each apparatus for the day
Additional notation will be recorded for:
Visitors to the station (Department or Civilian)
Work or repairs performed to station
Early/Late relief
Failure to Report

Question 13

What gets recorded in the apparatus journal?

Answer 13

All movement of vehicles assigned to the station
All fill-out/fill-in times
Response information
    Times
    HFD Event #, Ward #, ESZ
    Confirmed Address
    Apparatus
    Number of Personnel
    Ambulance run number

Question 14

Which four forms must be confirmed/reviewed by the officer at the beginning of each shift?

Answer 14

A-20
SCBA inspection books
PPE inspection log
437 forms