A701

Question 1

General page

Answer 1

Owner
Architect
Project name/location/description

1. Definitions
2. Bidders representations
3. Bidding documents
4. Bidding procedures
5. Consideration of bids
6. Post bid information
7. Performance bond and payment bond
8. Enumeration of the proposed contract documents

Question 2

1
Bidding documents include

Answer 2

Bidding requirements and the proposed contract documents

Question 3

1
Bidding requirements consist of

Answer 3

The advertisement or invitation to bid, Instructions to Bidders, supplementary instructions to bidders, the bid form, and any other bidding forms

Question 4

1
Proper contract documents consist of

Answer 4

The unexecuted form of Agreement between the Owne and contractor and that agreements exhibits, Conditions of the Contract (general, supplementary, and other conditions), Drawings, Specifications, all addenda, and all other documents enumerated in Article 8

Question 5

2
By submitting a bid, the bidder represents that

Answer 5

They have read and understand the bidding documents
They understand how the bidding documents relate to other portions of the project being bid concurrently or presently under construction
The bid complies with the bidding documents
They have visited the site, become familiar with local conditions, and correlated the observations with the requirements of the proposed contract documents
The bid is based upon the materials, equipment, and systems required by the bidding documents
They read and understand the provisions for liquidated dameges

Question 6

3
Bidding documents
Distribution

Answer 6

Where to pick up the documents and the deposit sum
Deposit sum refunded to Bidders who submit dona fide bid and return documents within 10 days after receipt of bids
Bidding documents not issued to sub bidders
Shall use complete documents in preparing bids
Documents only for bidding, not licensed

Question 7

3
Bidding documents
Modification or interpretation

Answer 7

Bidders should study the bidding documents and examine the site and local conditions; notify the architect if any errors
Requests for clarification or interpretation shall be submitted in writing at least 7 days before the date for receipt of bids
Modifications and interpretation shall be made by addendum

Question 8

3
Bidding documents
Substitutions

Answer 8

Substitutions should match functions, appearance, dimension, and quality of original material
Written requests for substitutions shall be received at least 10 days prior to the date for receipt of bids
Shall use Substitution Request Form if provided in bidding documents
If not provided: name of material or equipment in bidding documents, the reason for the request, complete description of the substitution (name, performance and test date, Relevant drawings), other info, and impact on the rest of the work
Architects decision on the substitution is final
Approvals shall be set forth in an addendum
No substitutions will be considered after contract award

Question 9

3
Bidding documents
Addenda

Answer 9

Addenda sent to all bidders known to have complete bidding documents
They will be available where bidding documents are available
Will be issued no later that 4 days prior to the date for receipt of bids
Bidder shall ascertsin that they have received all addenda and acknowledge it before submitting bid

Question 10

4
Bidding procedures
Preparation of bids

Answer 10

Use the forms included in bidding documents
All blanks legibly executed and paper form non erasable
Sums expressed in words and numbers, words will govern
Edits on paper bid forms must be initialed
All requested alternates shall be bid
Bidder can say they must be accepted for both portions, if applicable
Bidder legal name and entity must be included
Bidder shall incur all costs associated with the protection of the bid

Question 11

4
Bidding procedures
Bid security

Answer 11

Bid shall be accompanied by bid security
Pledges to enter into contract with the owner on the terms stated in the bid and will furnish bond if required
A310 shall be used if surety bond is required
If no contract has been awarded a bidder may withdraw it’s bid and request the return of it’s bid security and certain number of days after the opening of bids

Question 12

4
Bidding procedures
Submission of bids

Answer 12

Paper copies of bids, bid security, and other documents required shall be enclosed in a sealed opaque envelope addressed to the last receiving bids and shall be identified with the project name, the bidders name and address, and the designated petition of the work. Is sent by mail, the envelope shall be enclosed in a separate mailing envelope with “sealed bid enclosed” on the face
Shall be submitted by the date and time and at the place indicated in the invitation to bid
Bid submitted any other way will not be accepted

Question 13

4
Bidding procedures
Modification or withdrawal of bids

Answer 13

A bidder may replace a bid or withdraw it completely if prior to the date and time for receipt of bids, shall not reveal amount of original bid
Written bid can be resubmitted in the correct timeframe
Bidders who know of a clerical error shall notify the architect within 2 days requesting withdrawal, which will not be subject to resubmittal

Question 14

5
Consideration of bids
Opening of bids

Answer 14

Bid properly identified and received will be publicly opened and read aloud. A Sunday may be available to bidders

Question 15

5
Consideration of bids
Rejection of bids

Answer 15

The owner shall have the right to reject any and all bids

Question 16

5
Consideration of bids
Acceptance of bids (award)

Answer 16

Owner insurance to award contract to the lowest responsive and responsible bidder
Owner shall have the right to accept alternates in any order or combination and to determine the lowest responsive and responsible bidder in the basis of the sum of the base bid and alternates accepted

Question 17

6
Post bid information
Contractors qualification statement

Answer 17

Bidders who are under consideration for award shall submit to the architect A305

Question 18

6
Post bid information
Owners financial capability

Answer 18

Bidders under consideration for award of the Contract may request in writing, 14 days prior to date for bid withdrawals, that the owner provide reasonable evidence that financial arrangements have been made to fulfill the owners obligations. Owner shall provide no later than 7 days prior to date for withdrawals

Question 19

6
Post bid information
Submittals

Answer 19

After notified they are to be awarded the contract, the bidder shall submit in writing to the owner through the architect: a designation of the work to be performed with the Bidders own forces, names of the principal products and systems proposed for the work and the manufacturers and suppliers for each, names of persons or entities proposed for the principal portions of the work

Question 20

7
Performance bond and payment bond
Bond requirements

Answer 20

Bidder shall provide bonds covering the performance of the contract and payment of all obligations arising
The cost of the bonds shall be included in the bid if required in the bidding documents
Bidder shall provide surety bond from a company lawsuit authorized to issue surety bonds in the projects jurisdiction
The penal sum of the payment and performance bond shall be the amount of the contract sum

Question 21

7
Performance bond and payment bond
Time of delivery and form of bonds

Answer 21

Bidder shall deliver required bond to owner no later than 3 days following the date of execution of the contract
Bonds shall be written on A312 performance bond and payment bond
Bonds shall be dated on or after the date of the contract
Bidder shall require the attorney-in-fact who executed the required bond on behalf of the surety to affix to the bond a certified and current copy of the power of attorney

Question 22

8
Enumeration of the proposed contract documents

Answer 22

AIA A101
AIA A101Exhibit A
AIA A201
AIA E203
Drawings
Specifications
Addenda
Other exhibits (E204, Sustainability plan)
Other documents