A/BUS Flashcards
A/BUS-105
The City’s Personnel Department offers a variety of?
Formal training courses.
A/BUS-105
Who is encouraged to enroll in courses offered through the City’s Personnel Department?
Admin services staff.
A/BUS-106
Fire Admin office hours?
Regular office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday.
A/BUS-106
Fire administration will be closed in accordance with City policy to observe the following holidays:
New Year’s Day
MLK Day
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day following Thanksgiving
Christmas Eve
Christmas Day
A/BUS-109
When sick leave is required the must call no less than how many minutes prior to the workday?
15 minutes.
A/BUS-201
Anyone entering fire admin needs to?
Check in with the person at the front desk.
A/BUS-202
Who will prepare all correspondence requiring the Fire Chief’s signature?
The admin assistant.
A/BUS-202
If there is a question about the letter/memo writing format who do you contact?
Administrative assistant in fire admin.
A/BUS-202
Letters typed on letterhead are to be used when the correspondence is going?
Outside the OKCFD or the CIty of OKC.
A/BUS-202
Memos are used for correspondence within?
OKCFD and CIty of OKC.
A/BUS-202
Where is the date located in letters/memo writing?
8th line down from top margin.
A/BUS-202
Where is the name of addressee located in letters/memo writing?
5th line down from date.
A/BUS-202
Where is the salutation located in letters/memo writing?
2nd line down from addressee.
A/BUS-202
Where is the subject located in letters/memo writing?
If necessary 2nd line down from salutation.
A/BUS-202
Rules for paragraphs in letters/memo writing?
Do not indent paragraphs.
Paragraphs are separated by a blank line between.
A/BUS-202
Rules for subject lines in letters/memo writing?
The subject line is optional. When used it is placed below the salutation. The subject line is part of the body of the letter and the salutation is not.
A/BUS-202
What does “pc” mean in the letters/memo writing?
Personal copy, photocopy or printed copy.
A/BUS-202
To utilize a second page in letters/memo writing?
At least 3 lines from the body of the letter must continue to the second page before the closing begins.
Must be printed on paper of same quality as the letterhead.
A/BUS-201
Where do you start the typing on the second page in the letters/memo format? How is the second page started?
Typing on the second page will begin the third line down from the heading.
First line of heading will have the name of the addressee.
Second line will have the page number.
Third line will have the date.
A/BUS-202
Where is the closing located in letters/memo writing?
2nd line down from the body of the letter.
A/BUS-202
Where is the name of Fire Chief located in letters/memo writing?
4th line down from closing.
A/BUS-202
Where is the enclosure/attachment located in letters/memo writing?
2nd line down from signature block.
A/BUS-202
Where is the “pc” located in letters/memo writing?
2nd line down from enclosure/attachment line.
A/BUS-202
What is required for a memorandum instead of a signature?
Initialing just to the right of your name on the “FROM” line.
A/BUS-203
How much time on does an employee need to have on to participate in the tuition reimbursement program?
12 months.
A/BUS-203
Employee tuition reimbursement for cost of tuition and mandatory fees per semester?
$1,250
A/BUS-203
Employees must submit required documentation within how many days for tuition reimbursement?
60 days.
A/BUS-203
Required documentation for tuition reimbursement?
Transcript of degree program worked towards.
Statement of student account with itemized receipt of tuition and other fees.
Grade report of “C” or better.
Proof of payment.
A/BUS-203
Where will employee’s reimbursement request be entered by program administrator?
Peoplesoft.
A/BUS-203
Where is reimbursement claim form located? In what instances must the form be submitted?
Fireweb.
First time submitting reimbursement.
If you have moved since last reimbursement.
If you have not been reimbursed within 3 yeas.
If your banking info needs to be updated.
A/BUS-204
Who can approve travel outside the metro OKC area?
Fire chief or designee.
A/BUS-204
Requests for travel will be made in writing by submitting a travel and training request from where? How many days in advance of the trip?
OKCFD Sharepoint site.
30 days.
A/BUS-204
Rental car may be reimbursed with written justification through the City of OKC Expense documentation form and approved by Fire chief how many days prior to travel?
30 days.
A/BUS-204
Mileage will be reimbursed for employees driving POV equal up to an amount of?
Lowest available airfare.
A/BUS-204
Travel departing OKC after ____ or arriving in OKC before ___ is reimbursed as half day.
1:00 p.m.
5:00 p.m.
A/BUS-204
Where is the per diem amount located for travel expenses?
The IRS meal allowance table on www.gsa.gov
A/BUS-204
A travel expense voucher must be submitted to fire admin within how many days following an employee’s return from a trip?
Five working days. It should also contain the initial of the employee’s deputy chief in the upper right hand corner.
A/BUS-206
What is the cut off for time to be recorded on KRONOS for the current pay period?
10:00 a.m. on the Thursday of the week before payday.
A/BUS-206
FLSA reports apply to what type of personnel?
24 hour shift personnel.
A/BUS-206
When time is submitted fro a certain leave and that employee is out of the leave type requested what leave is substituted?
Vacation = holiday then due day
Holiday = vacation then due day
Due day = holiday then vacation
Sick = vacation
A/BUS-206
If an employee has no leave available for substitution the employee will be charged?
LWP (leave without pay)
A/BUS-206
Who will compile and complete the FLSA time card report for each cycle?
Administrative service.
A/BUS-206
What types of leave are not deducted from the employee’s time?
Military leave and jury duty.
A/BUS-206
Who can see leave balances and accruals on employee’s time cards?
District chiefs and shift commanders.
A/BUS-206
Who needs to review their employee time cards every shift?
Managers.
A/BUS-206
Every manager will need to approve their employee’s time cards no later than?
10:00 a.m. payroll end date in the LMDB leave portal.
A/BUS-206
If employees have questions or concerns about paychecks their first point of contact should be?
The OKCFD payroll officer.
A/BUS-206
Due to many factors of the payroll process and integration of KRONOS into Peoplesoft timecards will show a schedule of?
0800 to 1700 Monday through Friday.
