800s Flashcards
The Fire Chief will appoint a _____, who will oversee the records management program
Custodian of Records
Who processes subpoenas and requests for records?
Custodian of Records
Who is responsible for the management of records at the fire station?
Supervisors (Company Officiers)
How should members of the public be directed to obtain copies of unrestricted records?
By submitting an electronic or written request (encouraged to submit through GovQA on the city’s record management website)
All requests for records shall be forwarded to the OFD ____
Custodian of Records or designee
Either the requested record or reason for nondisclosure will be provided w/in?
10 days
If more time is needed, extension up to 14 days may be authorized by the FC. If authorized Custodian of Records will notify requesting party
EMS reports may be release by ___?
EMS Director, EMS Captain, or EMS Nurse
Fire reports may be released by ____?
a DC or BC
What does PHI stand for?
Protected Health Information.
Individually identifiable health information
What does PPI stand for?
Protected Personal Information
Information that includes but is not limited to PHI (pictures, address, SSN, DOB)
Is the logbook an official document?
Yes, and can be subject to subpoena
Where are logbook entries stored?
In a database by Fire Admin for record retention
How many log book entries are required per shift?
1 entry/24 hour shift, unless it is a partial shift. Then an entry per each portion worked
Depositions/subpoenas for civil cases are received by who?
Records Management Dept at City Hall
How will Records Management request a copy of OFD incident report?
Request through FD office specialist
