6a Characteristics of Documents

Question 0

The company is writing to all its customers to let them know about the new boat.
(a) Describe the following characteristics of documents and give an example of how each would
be used by the company.
Hade
Header (2 marks)
Paragraph (2 marks)
Frame (2 marks)

Answer 0

Placed at top of every page of document (l)
Example: contains document reference for internal policies/address of company on letters to customers (1) Paragraph
Section of text with carriage return at end (1)
Example: used to introduce new tour in a letter to customers (1)
Frame
Independent area of the page/box on the page (1) Example: holds company logo (1)

Question 1

(c) The company uses sections and footnotes in reports.
Describe the characteristics of sections and footnotes and give an example of how the
company could make use of them.
Sections (3 marks)

Footnotes (3 marks)

Answer 1

 Can have different orientation (1) landscape /portrait (1)
 Can be on a new page (1) or within the same page (1)
 eg Different footer descriptions for each section in user guide (1) Footnotes:
 Number/letter in main document (1) referenced at the bottom of the
page/end of chapter/section/document (1)
 Additional information references to main text (1) where same identifier
is found (1)
 Sequential for each section/chapter (1) can restart at each chapter (1)
 eg Reference from a book/additional information on a till (1)
[6]

Question 2

Describe how Miss Jones could make use of sections, frames and footnotes in the finished report.
Sections(2 marks)
Frames (2 marks)
Footnotes (2 marks)

Answer 2

2 marks for each eg
Section
Breaking the text down/separating text (1) allowing columns of
figures/pages of graphs of different formatting/orientation (1)
Frames
Holding specific information that is independent of the text (1) such as a
graph of projected income (1)
Footnote
Giving additional information at the bottom of the page (1) such as
references for projected income (1)

Question 3

The leaflet will contain headers, sections and frames.
Describe the characteristics of headers, sections and frames.
Headers (2 marks)
Sections (2 marks)
Frames (2 marks)

Answer 3

Max 2 for each. One mark for description, 2nd for example.
Headers: Appears at top of every page (1) contains phone number for committee (1)
Sections: Different areas of formatting (1) landscape and portrait on different pages (1)
Frames: Breaks information into areas (1) pictures and text in different locations (1).

Question 4

Describe the following characteristics of documents that could be in the leaflet.
Footnote(2 marks)
Section (2 marks)
Paragraph (2 marks)

Answer 4

Footnote
Information in the footer/bottom of the individual page (1)that relates to text reference in the main document(1)
Section:
area of document (1) formatted independently (1) can contain
text/images (1)
Paragraph:
block of text (1) with paragraph returns before/after (1) gives
structure to the document/makes easier to read/separates themes (1)