6 Portfolio Stakeholder Engagement

Question 1

Def Portfolio Stakeholders

Answer 1

individuals, organizations or groups that can affect, may be affected by or perceive themselves affected by a decision,activity or outcome of a portfolio

Question 2

main difference between portfolio Stakeholder engagement vs component Stakeholder Management

Answer 2

Portfolio Stakeholder engagement deals primarily with delivering strategies and allocating ressources, whereas porgrams deal with benefits management and projects deal with delivering Scope (quality, time, cost)

Question 3

Main stakeholder groups by affection by portfolio execution (3)

Answer 3

• Executive leaders & managers
• internal or external organisations working for a portfolio component
• internal or external users and customers of portfolio components

Question 4

Key iterative steps of stakeholder engagement (3)

Answer 4

• Stakeholder identification & analysis
• Stakeholder engagement planning
• Stakeholder engagement activities

Question 5

Main guiding principles for portfolio stakeholder engagement (6)

Answer 5

• achieve excellence in strategic execution
• enable transparency, responsibility, accountability, sustainability and fairness
• ensure that investments are alligned with strategy
• obtain & maintain sponsorship and engagement of senior management and stakeholders
• foster a culture that embraces change and risk
• navigate compexity

Question 6

Example categories of stakeholders (7)

Answer 6

• senior executives
• strategic alliances
• contractors
• regulatory bodies
• competitors
• interest and action groups
• customer segments
• …

Question 7

key functions of the portfolio manager

Answer 7

to interprete organizational strategy and understand the strategic initiatives to the degree that components can be identified, categorized and evaluated so that they may be combined

Question 8

content of the portfolio management plan (4)

Answer 8

• scope & objective of the portfolio
• initial list of portfolio stakeholders
• portfolio governance Model
• description of the approach for identifying, analyzing, selecting, approving, prioritizing and sceduling the portfolio components

Question 9

content of portfolio process assets related to planning portfolio communication (9)

Answer 9

• roles and responsibilities
• status reports
• risk profiles with key risk issues
• forecast with variance to plan
• governance decisions
• funding decisions
• resource decisions
• value assessments
• delegation of responsibilities for communication

Question 10

possible headlines for a communication matrix (4)

Answer 10

• communication areas (topics)
• frequency
• intendant recipient
• communication Vehicles (E-Mail distribution, personal Meeting, Reports,…)